-864235 -144145 0 0 Your ref delta_senderRegDate \* MERGEFORMAT 29.06.2026 n o delta_senderRegNumber \* MERGEFORMAT Ares(2026)6513877 - 29/06/2026 Our ref delta_regDateTime \* MERGEFORMAT 10.07.2026 nr delta_regNumber \* MERGEFORMAT 5.2-2/24-011/12135-1 Cover Note on Procurement Procedure Project: 23-EE-TM-EstMilMob-E67 North Grant Agreement: 101155876 Procurement Reference: 295864 Contract Title: Riigitee 4 (E67) Tallinn-Pärnu-Ikla km 62,2-64,8 Päädeva-Orgita ning km 68,2-70,2 Haimre liiklussõlme 2+2 sõidurajaga maantee ehitamine nr. 3.2-3/25/1654-1 Contracting Authority: Transpordiamet (70001490) Introduction This note is submitted in response to the Agency's request (Ref. Ares(2026)6513877 - 29/06/2026) for supporting documentation and information regarding the procurement procedure selected for detailed assessment under the sampling exercise. The procurement procedure was conducted by the Beneficiary in accordance with the applicable provisions of the Estonian Public Procurement Act and through the Estonian Public Procurement Register (Riigihangete Register – RHR), which is the national e-procurement platform used for conducting public procurement procedures in Estonia. The purpose of this note is to facilitate the assessment of the procurement procedure by providing an overview of the procurement process and by indicating where the relevant information can be found within the enclosed documentation. Procurement Procedure The procurement concerned: Subject of the contract: Construction of dual carriageway (2+2 lane) sections of National Road No. 4 (E67) Tallinn–Pärnu–Ikla between km 62.2–64.8 (Päädeva–Orgita) and km 68.2–70.2 (Haimre Interchange) Estimated value: EUR 34,100,000.00 Contract value: EUR 27,786,775.79 Procedure type: Open procedure Procurement reference number: 295864 The procurement was published and conducted through the Estonian Public Procurement Register. All procurement-related communications, submission of tenders, evaluation activities and award decisions were documented within the procurement file. Documentation Submitted The attached documentation includes: Procurement notices from the Estonian Public Procurement Register – 9 files. Procurement documents (tender documentation and technical specifications) – 41 files. Clarifications and amendments issued during the procurement process – 1 file. Tender opening and evaluation records – 9 files. Signed contract – 1 file. Winning tender – 1 file. Any additional documents considered relevant for demonstrating the procurement trail. Selection Criteria The selection criteria applicable to economic operators were established in the procurement documents prior to the submission deadline. The relevant requirements can be found in Document: 295864_vastavustingimused.pdf The qualification assessment was conducted against these predefined requirements. The results of the qualification assessment are documented in: Document: 1.3-225010 20.10.2025 Riigihanke otsus.asice Section: 1 No criteria were introduced, modified, or applied after the submission deadline. Award Criteria The contract award criteria were established in the procurement documents before tenders were submitted. The award criteria and evaluation methodology are described in: Document: 295864_hindamiskriteeriumid.pdf The assessment of all tenders was carried out exclusively on the basis of these published criteria. The evaluation results are documented in: Document: 1.3-225010 20.10.2025 Riigihanke otsus.asice Section: 2 The attached documentation demonstrates that the evaluation methodology applied by the evaluation committee corresponds to the methodology published in the procurement documents and that all tenderers were treated equally and in a transparent manner. Evaluation and Selection of the Successful Tenderer The evaluation committee reviewed all received tenders in accordance with the procurement documents. The successful tender was selected because it achieved the highest evaluation result under the published award criteria. The evaluation report identifies: all tenders received; the prices; the application of the award methodology; the ranking of the tenderers; and the justification for selecting the successful tenderer. These matters are documented in: Document: 1.3-225010 20.10.2025 Riigihanke otsus.asice Contract Award Following completion of the evaluation, the beneficiary concluded the contract with the successful tenderer. Relevant document: Signed Contract: 3.2-3251654-1 06.11.2025 Ehituse ja korra....asice The contract was concluded on the basis of the successful tender and in accordance with the conditions established in the procurement documents. Compliance Statement The Beneficiary confirms that: the procurement procedure was conducted in accordance with the applicable provisions of Estonian public procurement legislation; procurement documents, selection criteria and award criteria were established before the submission deadline; all tenderers were assessed on the basis of the same criteria and methodology; the evaluation process was documented through formal evaluation reports and decisions; the successful tenderer was selected on the basis of the published award criteria; and sufficient documentation has been retained to provide a complete audit trail of the procurement procedure. For ease of review, references to the relevant supporting documents have been provided throughout this note. Please do not hesitate to contact us should any additional information or clarification be required. Yours sincerely Kaido Sipelgas Coordinator of International Funding Mobility Planning Division Strategic Planning Department Estonian Transport Administration +37253417569
[email protected] www.transpordiamet.ee