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Date: 27 August 2025 WORLD HEALTH ORGANIZATION ORGANISATION MONDIALE DE LA SANTÉ WELTGESUNDHEITSORGANISATION ВСЕМИРНАЯ ОРГАНИЗАЦИЯ ЗДРАВООХРАНЕНИЯ Ms Helen Sõber REGIONAL OFFICE FOR EUROPE Adviser BUREAU RÉGIONAL DE L’EUROPE European Union Affairs and International Co- REGIONALBÜRO FÜR EUROPA ЕВРОПЕЙСКОЕ РЕГИОНАЛЬНОЕ БЮРО operation Department Ministry of Social Affairs Head office: Suur-Ameerika 1 Tallinn 10122 UN City, Marmorvej 51, DK-2100 Copenhagen Ø, Denmark Estonia Tel.: +45 45 33 70 00; Fax: +45 45 33 70 01 Email: [email protected] Website: https://www.who.int/europe Dear Ms Sõber, WHO European Region preparatory meetings for the eleventh session of the Conference of the Parties (COP11) to the WHO FCTC and the fourth session of the Meeting of the Parties (MOP4) to the Protocol to Eliminate Illicit Trade in Tobacco Products I have the honour to inform you that the WHO Regional Office for Europe, together with the Secretariat of the WHO Framework Convention on Tobacco Control (WHO FCTC), plans to hold preparatory meetings for the eleventh session of the Conference of the Parties (COP11) and the fourth session of the Meeting of the Parties (MOP4) to the Protocol to Eliminate Illicit Trade in Tobacco Products in the WHO European Region. These meetings will be held virtually (through Zoom) in October 2025 on the following days: Joint pre-COP11 and pre-MOP4 14 October 2025 9:00–11:00 am (CEST) Pre-COP11 15 October 2025 First session: 9:00–11:00 am (CEST) Second session 1:00–3:00 pm (CEST) Pre-MOP4 16 October 2025 First session 9:00–11:00 am (CEST) Second session 1:00–3:00 pm (CEST) The objective of the COP11 and MOP4 preparatory meetings is to provide an opportunity for Parties to be briefed about agenda items and to clarify areas in which they might have questions. The working languages will be English and Russian, and simultaneous interpretation will be provided. The provisional agendas for both events are enclosed. I have the pleasure of inviting you to nominate an expert (or group of experts, but no more than three persons) to attend each of these virtual preparatory meetings. We are looking forward to receiving nominations from Parties and Observers for the COP11 and MOP4 preparatory meetings, including the name, title and email address of the expert(s), so we can contact the person(s) with more details concerning their participation in these online events. Given that the events aim to provide information on agenda items of the COP11 and MOP4 sessions, the experts nominated by each Party and Observer should have the relevant competence and, if possible, expect to be named to the official delegation for the November sessions. Dr Angela Ciobanu, Technical Officer, Tobacco Control Programme (email: [email protected], with copy to [email protected] and [email protected]), is responsible for this activity, and it would be UN City, Marmorvej 51 Tel.: +45 45 33 70 00 Email: [email protected] DK-2100 Copenhagen Ø Fax: +45 45 33 70 01 Website: www.who.int/europe Denmark appreciated if you would address your reply to her at your earliest convenience, but no later than 24 September 2025. An additional note about registration for COP11 and MOP4 Parties and Observers for the COP11 and MOP4 that will be held in Geneva, Switzerland on 17–22 November 2025 and 24–26 November 2025, respectively, are urged to register for both of the upcoming sessions before 31 October 2025, using the following links: • Registration for COP11: https://indico.un.org/event/1016257/ • Registration for MOP4: https://indico.un.org/event/1016291/ Should you have any questions, please do not hesitate to contact us. Sincerely yours, Dr Gundo Weiler Director Prevention and Health Promotion Encls: Provisional agenda for the Joint Preparatory Online Meeting for COP11 and MOP4 Provisional agenda pre-COP11 meeting Provisional agenda pre-MOP4 meeting Copy for information to: Ms Agne Nettan-Sepp, Head European Union Affairs and International Co-operation Department Ministry of Social Affairs, Suur-Ameerika 1 Tallinn 10129, Estonia H.E. Ms Riia Salsa-Audiffren, Ambassador Representative of the Republic of Estonia, Permanent Mission of the Republic of Estonia to the United Nations Office and other international organizations in Geneva Chemin du Petit-Saconnex 28A Genève CH-1209, Switzerland H.E. Mr Andre Pung, Ambassador Extraordinary and Plenipotentiary, Embassy of the Republic of Estonia, Frederiksgade 19, 4th floor Copenhagen K 1265, Denmark Ms Kristina Köhler, Liaison Officer, WHO Country Office, Estonia, Paldiski Road 81 Tallinn 10617, Estonia –2– Provisional Agenda: 11/08/2025 Joint Preparatory Online Workshop for the Eleventh Session of the Conference of the Parties (COP11) to the WHO FCTC and the Fourth Session of the Meeting of the Parties (MOP4) to the Protocol to Eliminate Illicit Trade in Tobacco Products 14 October 2025; 9:00–11:00 am (CEST) Item Introduction to Zoom meeting 1.1. Welcome and opening remarks • Head of WHO FCTC Secretariat • WHO representative 1.2. Introduction • WHO Regional Office for Europe 1.2.1. Trends in prevalence of tobacco use in the WHO Region for Europe. WHO global report on trends in prevalence of tobacco use 2000–2030 • WHO HQ 1.2.2. Addressing tobacco industry interference at COP11 and MOP4 sessions • Secretariat of the WHO FCTC 1.3. General information and organisation of work, COP11 and MOP4 meetings 1.3.1. General information 1.3.2. Adoption of the agenda and organization of work (Documents: FCTC/COP/11/1 and FCTC/MOP/4/1) • Secretariat of the WHO FCTC 1.4. Applications for the status of observer to the COP11 and MOP4 1.4.1. Documents: FCTC/COP/11/3 and FCTC/MOP/4/3 1  • Secretariat of the WHO FCTC 1.5. Election 1.5.1. Election of the President and Vice-Presidents of the Conference and Meeting of the Parties (Document FCTC/COP/11/18 and FCTC/MOP/4/16) • Secretariat of the WHO FCTC Questions and answers. Moderated discussions • Moderator - WHO Regional Office for Europe Closure of the joint pre-COP11 and pre-MOP4 meeting 2 Provisional Agenda: 11/08/2025 Preparatory workshop for the eleven session of the Conference of the Parties (COP11) to the WHO Framework Convention on Tobacco Control 15 October 2025; 9:00–11:00 am and 1:00–3:00 pm (CEST) Item Introduction to Zoom meeting 1.1. Welcome and opening remarks • Vice-President of the Bureau of the Conference of the Parties, representing the European Region • Secretariat of the WHO FCTC • WHO Regional Office for Europe 1.2. Global progress in implementation of the WHO FCTC. Highlights for the WHO Region for Europe • Secretariat of the WHO FCTC • WHO HQ 1.3. Treaty instruments and technical matters (COP11 Agenda item 4.1) 1.3.1. Forward-looking tobacco control measures (in relation to Article 2.1 of the WHO FCTC): report by the Expert Group (Documents FCTC/COP/11/5 and FCTC/COP/11/INF.DOC./1) • Secretariat of the WHO FCTC 1.3. Treaty instruments and technical matters (COP11 Agenda item 4.2) 1.3.2. Liability (Article 19 of the WHO FCTC): report by the Expert Group (Document: Document FCTC/COP/11/6) • Secretariat of the WHO FCTC 1.3. Treaty instruments and technical matters (COP11 Agenda item 4.3) 1.3.3. Protection of the environment and the health of persons (Article 18 of the WHO FCTC) (Document FCTC/COP/11/7) • Secretariat of the WHO FCTC 1 1.3. Treaty instruments and technical matters (COP11 Agenda item 4.4) 1.3.4. Regulation of contents and disclosure of tobacco products (Articles 9 and 10 of the WHO FCTC): reports by the Bureau and by WHO (Documents FCTC/COP/11/8 and FCTC/COP/11/9) • Secretariat of the WHO FCTC • WHO HQ Session on Q&A • Moderator - WHO Regional Office for Europe Break Summary of the key information from the first session • WHO Regional Office for Europe 1.3. Treaty instruments and technical matters (COP11 Agenda item 4.5) 1.3.5. Implementation of measures to prevent and reduce tobacco consumption, nicotine addiction and exposure to tobacco smoke, and the protection of such measures from commercial and other vested interests of the tobacco industry in light of the tobacco industry’s narrative on “harm reduction” (Articles 5.2(b) and 5.3 of the WHO FCTC) (Document FCTC/COP/11/10) • Secretariat of the WHO FCTC 1.4. Reporting, implementation assistance and international cooperation (COP11 Agenda Item 5) 1.4.1. Voluntary Implementation Peer Review and Support Mechanism (Document FCTC/COP/11/11) • Secretariat of the WHO FCTC 1.5. Budgetary and institutional matters (COP11 Agenda item 6.1) 1.5.1. Performance and progress reports (Document FCTC/COP/11/12) • Secretariat of the WHO FCTC 1.5. Budgetary and institutional matters (COP11 Agenda item 6.2) 1.5.2. Proposed Workplan and Budget for the financial period 2026–2027 (Documents FCTC/COP/11/13 and FCTC/COP/11/INF.DOC./2) • Secretariat of the WHO FCTC 1.5. Budgetary and institutional matters (COP11 Agenda item 6.3) 1.5.3. Payment of Assessed Contributions and measures to reduce Parties in arrears (Document FCTC/COP/11/14) 2  • Secretariat of the WHO FCTC 1.5. Budgetary and institutional matters (COP11 Agenda item 6.4) 1.5.4. Review of accreditation of nongovernmental organizations with the status of observer to the Conference of the Parties (Document FCTC/COP/11/15) • Secretariat of the WHO FCTC 1.5. Budgetary and institutional matters (COP11 Agenda item 6.4) 1.5.5. Strengthening synergies between the Conference of the Parties and the World Health Assembly: report by the WHO Director-General on resolutions and decisions of the World Health Assembly (Document FCTC/COP/11/16) • Secretariat of the WHO FCTC Questions and answers. Moderated discussions • Moderator - WHO Regional Office for Europe Closure of the pre-COP11 meeting 3 Saatja: "SHAPOVAL, Nataliia" <[email protected]> Saaja: "Helen Sõber - SOM" <[email protected]> Teema: Request for nomination for the WHO European Region preparatory meetings for the eleventh session of the Conference of the Parties (COP11) and the fourth session of the Meeting of the Parties (MOP4) Kuupäev: 2025-09-02 09:12 Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada. Dear Ms Sõber, On behalf of Dr Gundo Weiler, Director, Prevention and Health Promotion, we are pleased to share with you the letter, requesting for nomination for the WHO European Region preparatory meetings for the eleventh session of the Conference of the Parties (COP11) and the fourth session of the Meeting of the Parties (MOP4). We would very much appreciate receiving your official nomination as soon as possible and no later than 24 September 2025. Please send the name, functional title, and email address of the nominated expert so that we can liaise with him/her directly and communicate about any follow-up queries, to the following addresses: [email protected] <mailto:[email protected]> , <mailto:[email protected]> [email protected], [email protected] <mailto:[email protected]> Thank you, Nataliia Shapoval Special Initiative on NCDs and Innovation World Health Organization Regional Office for Europe Tel.: +45 91 87 71 52 Email: <mailto:[email protected]> [email protected] Web: <http://www.euro.who.int> www.euro.who.int Provisional Agenda: 11/08/2025 Preparatory workshop for the fourth session of the Meeting of the Parties (MOP4) to the Protocol to Eliminate Illicit Trade in Tobacco Products 16 October 2025; 9:00–11:00 am and 1:00–3:00 pm (CEST) Time Item 8:45 – 9:00 am Introduction to Zoom meeting 9:00 – 9:15 am 1.1. Welcome and opening remarks • Vice-President of the Bureau of the Meeting of the Parties, representing the European Region • Secretariat of the WHO FCTC • WHO Regional Office for Europe 10 min 1.2. Global progress in implementation of the Protocol to Eliminate Illicit Trade in Tobacco Products. Highlights for the WHO Region for Europe • Secretariat of the WHO FCTC 15 min 1.3. Protocol instruments and technical matters (MOP4 Agenda item 4.1) 1.3.1. Evidence-based research (Articles 6.5 and 13.2 of the Protocol) (Document FCTC/MOP/4/5) • Secretariat of the WHO FCTC 5 min 1.3. Protocol instruments and technical matters (MOP4 Agenda item 4.2) 1.3.2. Global information-sharing focal point (Article 8 of the Protocol) (Document FCTC/MOP/4/6) • Secretariat of the WHO FCTC 10 min 1.3. Protocol instruments and technical matters (MOP4 Agenda item 4.3) 1.3.3. Licensing (Article 6 of the Protocol) (Document FCTC/MOP/4/7) • Secretariat of the WHO FCTC 10 min 1.3. Protocol instruments and technical matters (MOP4 Agenda item 4.4) 1  1.3.4. Combating illicit trade of electronic nicotine delivery systems (ENDS) (Document FCTC/MOP/4/8) • Secretariat of the WHO FCTC 10 min 1.3. Protocol instruments and technical matters (MOP4 Agenda item 4.4) 1.3.5. International cooperation under the Protocol (Document FCTC/MOP/4/9) • Secretariat of the WHO FCTC 30 min Session on Q&A • Moderator - WHO Regional Office for Europe 11:00 am – 1:00 pm Break 1:00 -1:10 pm Summary of the key information from the first session • WHO Regional Office for Europe 10 min 1.4. Reporting, implementation assistance and international cooperation (MOP4 Agenda Item 6) 1.4.1. Strategy for mechanisms of assistance and mobilization of financial resources to support the implementation of the Protocol to Eliminate Illicit Trade in Tobacco Products (Document FCTC/MOP/4/10) • WHO FCTC Secretariat 15 min 1.5. Budgetary and institutional matters (MOP4 Agenda item 6.1) 1.5.1. Performance and progress reports (Document FCTC/MOP/4/11) • Secretariat of the WHO FCTC 15 min 1.5. Budgetary and institutional matters (MOP4 Agenda item 6.2) 1.5.2. Proposed Workplan and Budget for the financial period 2026–2027 (Documents FCTC/MOP/4/12 and FCTC/MOP/4/INF.DOC./1) • Secretariat of the WHO FCTC 10 min 1.5. Budgetary and institutional matters (MOP4 Agenda item 6.3) 1.5.3. Payment of Assessed Contributions and measures to reduce Parties in arrears (Document FCTC/MOP/4/13) • Secretariat of the WHO FCTC 5 min 1.5. Budgetary and institutional matters (MOP4 Agenda item 6.4) 2  1.5.4. Review of accreditation of nongovernmental organizations with the status of observer to the Meeting of the Parties (Document FCTC/MOP/4/14) • Secretariat of the WHO FCTC 5 min 1.6. Election of the President and Vice-Presidents of the MOP. Europe Representation and Regional Coordination • Secretariat of the WHO FCTC 30 min Questions and answers. Moderated discussions • Moderator - WHO Regional Office for Europe 5 min Closure of the pre-MOP4 meeting 3