Invitation

Invitation to the Informal Meeting of Health Ministers Dear Minister, I am pleased to invite you to an informal meeting of Health Ministers taking place in Copenhagen on the 15th and 16th of September 2025. On the evening of the 15th of September, the Danish Presidency will host a dinner at the Louisiana Museum of Modern Art. The ministers will have a viewing of the museum followed by a private dinner. The dinner will be preceded by an informal gathering at Minister Sophie Løhde’s private residence (weather permitting). On the 16th of September the informal ministers’ meeting will be held in Copenhagen. The meeting will start at 09.45 and close at 16.00. Europe is navigating unprecedented challenges within a shifting geopolitical landscape. These challenges impact our healthcare systems directly and can affect the quality of healthcare we can provide for our citizens. The European Union is committed to making Europe more resilient by strengthening competitiveness and preparedness. In the health sector this must help address the complex health challenges we face such as ensuring Europe’s supplies of critical medicines and access to innovative treatments and medical devices. We have to act decisively and work closely together, if we are to find common solutions to these challenges. The informal ministers’ meeting provides an opportunity for a political exchange on how the EU can address these issues. The discussion will focus on life science, antimicrobial resistance and preparedness. The first working session will be devoted to life science and the Commission’s Strategy for European Life Sciences. The Draghi Report identified life science as one of the few remaining sectors, where Europe is still a World leader. The benefits of a strong European life science sector should be felt more broadly throughout the EU, for example through better access to clinical trials. The lunch debate will focus on AMR, and how we can improve our preparedness for this serious health threat. After the lunch session we will have a final working session focusing on preparedness and how we best can work together to tackle both man-made crises and natural disasters. Two side events will be held in connection with the ministerial meeting. Prior to the informal ministers’ meeting, it will be possible to attend a roundtable on the eu2025.dk afternoon of the 15th of September at Danish Industry focusing on life science. The informal meeting will be followed by a Nordic Summit on Rare Diseases with a reception on the 16th of September and the conference on the 17th of September. Attached to this letter is the provisional programme for the informal meeting of health ministers. Session notes will be distributed in due course. I look forward to welcoming you in Copenhagen. Yours sincerely, Sophie Løhde Minister for the Interior and Health eu2025.dk Practical Information Note Informal Meeting of Health Ministers 15th September – 16th September 2025 Table of Contents General Information ............................................................................................ 3 Deadlines ............................................................................................................. 3 Delegation sizes ................................................................................................... 3 Delegation Accreditation Officer (DAO) .............................................................. 4 Badges ................................................................................................................. 4 Liaison Officers .................................................................................................... 5 Regarding side events ......................................................................................... 6 Regarding dinner ................................................................................................. 7 Meeting venue .................................................................................................... 9 Bilateral meeting rooms .................................................................................... 10 Interpretation .................................................................................................... 10 Transportation to and from Denmark ............................................................... 11 Handling of luggage ........................................................................................... 11 Procedure for the arrival of special aircraft ...................................................... 12 Commercial flights............................................................................................. 12 Transportation during the official programme ................................................. 12 Transportation for delegates travelling separately from their HoD ................. 13 Accommodation ................................................................................................ 13 Security.............................................................................................................. 14 Sustainability ..................................................................................................... 15 Transparency ..................................................................................................... 15 Media ................................................................................................................ 15 The Presidency’s website and Social Media ...................................................... 16 Photos and videos ............................................................................................. 16 Other information ............................................................................................. 16 Contact details................................................................................................... 17 Fejl! Ingen tekst med den anførte typografi i dokumentet. General Information The Danish Presidency of the Council of the European Union has the pleasure to welcome you to Copenhagen for the Informal Meeting of Health Ministers on the 15th and 16th of September. This Practical Information Note (PIN) contains all necessary protocol and logistical information to prepare for your visit. Please note that this information may be subject to change. Any changes will be communicated by the Presidency in due time. Deadlines When What Where/who Online accreditation platform (the 7th of August Accreditation platform opens link will be sent directly to your DAO) Please send the name, phone As soon as possible Appoint a Delegation number and e-mail of your DAO to: and no later than Accreditation Officer (DAO) in [email protected] 21st of August order to proceed with the accreditation. 8th of September Accreditation platform closes Online accreditation platform Delegation sizes Delegations will be limited to 1+3 format, i.e. the Head of Delegation (01) plus three (03) accompanying delegates for delegations from the invited countries, e.g. EU Member States, European Economic Area and European Free Trade Association (Iceland, Norway and Switzerland). 1+3 format, that is the Head of Delegation (01) plus three (03) official delegates, is applicable for the European Commission. The General Secretariat of the Council can enrol the Head of Delegation (01) plus one delegate (01). Head of Delegation (01) plus one delegate (01) is applicable for EU agencies. Please note that only accredited members of the delegation will have access to the meeting venue and other official parts of the programme. Please note that press secretaries, photographers and personal interpreters must be registered as part of the delegation to access the meeting venue. Upon request national security officers may be added to the delegation (up to 2). Registration and accreditation For security reasons, all members of the official delegation must be registered and accredited in order to access the meeting venue. Registration must be made via the online accreditation platform by the Delegation Accreditation Officer (DAO). All delegates must be registered in accordance with the instructions set out on the accreditation platform. Delegation Accreditation Officer (DAO) All delegations are invited to appoint a Delegation Accreditation Officer (DAO) to administer the accreditation of all delegation members. Please register your DAO by sending an e-mail with the full name of the DAO, contact information, name of meeting and name of the delegation to [email protected] no later than 21st of August. Once appointed, the DAO will receive an e-mail containing log-in information as well as the link to the official Presidency accreditation platform. You are kindly requested to register your delegation as soon as possible and provide all necessary information no later than 8th of September. All personal information provided during accreditation will be processed in accordance with the EU General Data Protection Regulation (GDPR). A link to the terms and conditions can be found here: GDPR - privacy notice Badges All participants will receive a pin (HoD) or personalised badge (delegates), which will be distributed by the Liaison Officer upon arrival. Page 4 Please ensure that you wear your pin or badge at all times and in a manner that it is visible to others. Please note that all participants are required to carry their ID cards or passports with them in order to confirm their identity. If you lose your badge, please report it immediately to the Presidency staff or your Liaison Officer, or contact the Accreditation Desk at the meeting venue. The validity of the lost badge will immediately be terminated and a new badge will be issued, subject to approval by the Presidency security team. Liaison Officers Delegations will be assigned a Liaison Officer to assist and accompany the Head of Delegation throughout the official programme. The Liaison Officer will be responsible for: • welcoming the Head of Delegation upon arrival in Denmark • distributing accreditation pins and badges upon arrival • accompanying the Head of Delegation to and from locations during the official programme • reserving slots for bilateral meetings at the meeting venue • accompanying the Head of Delegation to the airport upon departure The Liaison Officer will contact the delegation and local embassy no later than the 13th of September. Preliminary Programme The preliminary programme outlined below is intended for delegations led by a minister or the Comissioner serving as Head of Delegation (HoD). Please note that the schedule may be subject to change should weather conditions prevent it from being followed as planned. A separate programme will apply other delegation members, delegations represented by a non- minister HoD and for +1s where not specified in the provisional programme below. It is anticipated that the accompanying delegate (+1) will also be of high standing or hold a position of notable status. Please also note that the meeting venue is not cleared for the discussion of confidential information. Programme for the 15th and 16th of September, 2025 Page 5 Day 1/ 15th of September 16:00 – 17:00 Transport by bus to Humlebæk 17:00 – 18:00 Reception for the Ministers, the Commissioner and their accompanying delegate (+1) Weather permitting 18:00 – 18:15 Transfer by bus from reception to Louisiana Museum of Modern Art 18:15 – 19:00 Guided tour of Louisiana Museum of Modern Art for Ministers and the Commissioner 19:00 – 21:30 Dinner at Louisiana Museum of Modern Art 21:30 Transfer by bus from Louisiana Museum of Modern Art to the hotels Day 2/ 16th of September Individual transport from hotels Exact pick-up time will be communicated through Liaison Officers 08:30 – 09:15 Arrival of delegations and handshake. 09:30 – 12:00 Session 1 - Life science and clinical trials 12:00 – 12:30 Family photo and coffee break 12:30 – 14:00 Working lunch – Antimicrobial resistance (AMR) 14:00 – 16:00 Session 2 - Preparedness Regarding side events Two side events will be held in connection with the ministerial meeting. Prior to the informal ministers’ meeting, it will be possible to attend a roundtable on the afternoon of the 15th of September at Danish Industry focusing on life science. Following the informal ministers meeting there will be a ‘Nordic Summit on Rare Diseases’ including a reception on the 16th of September and a conference on the 17th of September. Page 6 All delegates attending the event at the Confederation of Danish Industry on the 15th of September will be transported from their hotel to the event. After the side event the Ministers, the Commissioner and their accompanying delegate (+1) will be transported directly to the reception in Humlebæk from the Confederation of Danish Industry, or alternatively from their designated hotels if not attending the side event. The remaining participants attending the side event will be transported back to their hotels, after which onward transportation to the Louisiana Museum of Modern Art will be provided. Estimated departure time for onward transport to Louisiana Museum is at 17:00. Each delegation may register the HoD and their accompanying delegate (+1) for the Confederation of Danish Industry’s side event on 15th September (prior to the dinner), via the link below: Registration for the event: "How to create more resilient healthcare systems in Europe?". Registration for the side event, Nordic Rare Disease Summit, on September 16th and 17th, can be completed via the following link: Night of Science and Rare Diseases Conference 16-17 September 2025 Regarding dinner Foto: Louisiana Museum of Modern Art The dinner for HoD and their respective delegations will be held at Louisiana Museum of Modern Art, Gl. Strandvej 13, 3050 Humlebæk. During the visit to Louisiana, a guided tour of selected exhibitions will be provided. Weather permitting as parts of the tour will take place outdoors. Page 7 The dress code for the evening dinner is business attire. Part of the tour will take place outdoors in the garden, participants are kindly advised to consider suitable footwear. The entire delegation is invited to attend the dinner. However, the dinner will be held in separate settings for the different groups within the delegation. Ministers and the Commissioner will be seated separately in the “Boathouse”– a space offering both an intimate atmosphere and a beautiful view. The Ministers’ and the Commissioner’s +1’s (01) and non-minister Heads of Delegation will have dinner in an adjacent room also in the Boathouse, which offers an equally scenic view. The remaining delegates will dine in the museum’s restaurant. The History of Louisiana – A Cultural Meeting Place Foto: Louisiana Museum of Modern Art Louisiana Museum of Modern Art opened in 1958, founded by Knud W. Jensen, whose ambition was to create a vibrant and inclusive space for modern art – not reserved for a cultural elite, but open to all. Initially focused on Danish art, the museum quickly evolved into an international institution, renowned for presenting major works from around the world. Its close ties to the global art scene have since remained one of Louisiana’s greatest strengths, establishing it as one of the most respected exhibition venues worldwide The museum takes its name from the estate on which it is located, built in 1855 by Alexander Brun, who named it after his three wives – all of whom were called Louise. Knud W. Jensen transformed the Danish public’s relationship with art and museums. His vision was to create a museum with soul – a place where art speaks directly to the viewer and engages in meaningful dialogue with its surroundings. Voices That Inspire: Musical Interlude by the Girls’ Choir of Fredensborg Castle Chapel Page 8  Foto: Monica N. Stevns As part of this evening’s programme, a cultural and musical performance will be presented by the Fredensborg Slotskirke Girls’ Choir. Widely recognised as one of Denmark’s leading girls’ choirs, the ensemble is known for its pure and expressive choral sound. The choir is composed of talented young singers aged 14 to 24 and currently includes approximately 40 voices. Meeting venue The Informal Meeting of Health Ministers will take place at Forum Copenhagen, Julius Thomsens Plads 1, Frederiksberg. Forum is centrally placed, close to shops and next to the Metro stop, “Forum” (Metro line M2). All necessary services will be available at the conference venue, including cloakroom, printers and copiers, working facilities and WiFi. The venue is accessible by wheelchair. Medical assistance will be available at the venue. Page 9 Bilateral meeting rooms Bilateral meeting rooms will be available upon request by the delegation. These can be reserved in advance by sending an e-mail to [email protected] Bilateral meeting rooms can also be booked on the day of the meeting. Contact your Liaison Officer in this regard. A meeting room is reserved in 30 minutes slots. Interpretation will not be provided for bilateral meetings. The following information shall be indicated when booking bilateral meeting rooms: • Name of informal ministerial meeting • The counterpart; • The preferred date and time • The number of participants Interpretation Simultaneous interpretation will be provided by the Directorate General for Interpretation of the Commission (DG SCIC) in a 6/6 regime. The following languages will be available during the meeting: English, French, German, Spanish, Italian, and Danish. Page 10 During the working lunch, interpretation will be provided in English, French, German, Spanish, Italian, and Danish. Please indicate on the accreditation platform if your Head of Delegation will be accompanied by a personal interpreter. Accompanying interpreters must be registered as part of the official delegation in order to have access to the meeting venue. The press conference will be interpreted from Danish to English. Interpretation will not be provided at the evening dinner on the 15th of September. Transportation to and from Denmark Delegations are advised to make early arrangements for their flights to Copenhagen Airport. VIP-service is provided at the airport upon arrival and departure for the Head of Delegation and the official accompanying delegation. This includes access to a dedicated EU Presidency VIP- lounge at departure. Upon arrival, the Head of Delegation and the official accompanying delegation will be transferred directly from their flight to their destination. Other delegation members are instructed to proceed through the standard arrival and departure route of the airport. The Danish Presidency will provide transportation for the Head of Delegation and the official accompanying delegation (HoD + 3) in relation to the official programme activities. The Presidency will arrange individual transfer from the airport to the hotel or to the venue, and back to the airport on departure. Please let us know if you wish to transport the full official delegation (including HoD) by minivan at [email protected]. Delegates travelling separately from their Head of Delegation are kindly requested to make their own travel arrangements and are encouraged to use public transportation. Please see details on public transportation below. Upon arrival, the HoD will be welcomed by their designated Liaison Officer, who will also accompany the HoD to the airport on departure. Handling of luggage Please be advised that checked luggage must be collected at the baggage claim by embassies. The delegation should arrange this directly with their Embassy. Page 11 Should the embassy be unable to assist with baggage claim, it is the responsibility of the delegation to arrange for its collection independently. Procedure for the arrival of special aircraft You are kindly asked to contact the below operators directly. For inquiries regarding clearance for civil flights, please contact NAVIAIR: • [email protected] on weekdays from 9 to 16 • Outside the above-mentioned period, contact: Watch Supervisor, phone number +45 3248 1933. • https://www.naviair.dk/for-customers/diplomatic-clearance For inquiries regarding clearance for military flights, please contact The Danish Defence Command, Operations Command: • [email protected] or [email protected] • Phone: +45 7281 2645 or +45 2496 8141 • Outside working hour, contact: Joint Operations Centre, [email protected], phone number: +45 7281 2300 Commercial flights All delegations are kindly asked to provide flight numbers and times of arrival/departure in the accreditation platform. All participants departing on commercial flights are strongly encouraged to check in online. Transportation during the official programme The Danish Presidency will provide transportation between venues for all participants throughout the official programme. Transportation will be organised in close cooperation with the Danish Police. Delegations participating in events outside of the official programme are expected to make their own transport arrangements. Delegations participating in events outside the official programme are expected to inform their Liaison Officer. Transport to and from Louisiana Page 12 After the side event the Ministers, the Commissioner and their accompanying delegate (+1) will be transported directly to the reception in Humlebæk from the Confederation of Danish Industry, or alternatively from their designated hotels if not attending the side event. The remaining participants attending the side event will be transported back to their hotels, after which onward transportation to the Louisiana Museum of Modern Art will be provided. Departure is scheduled for 17:00. Upon conclusion of the dinner, transport back to the respective hotels will be provided. On the following day, shared transportation will be arranged from the hotels to the Informal Council Meeting at Forum. Please note that transport schedules are subject to prevailing weather conditions. Final and updated information will be communicated closer to the date of the unformal meeting. For any questions or inquiries regarding transportation, please contact [email protected]. Transportation for delegates travelling separately from their HoD Delegates travelling separately from their HoD are kindly asked to make their own travel arrangements. All meeting venues in Copenhagen are accessible by Metro from the airport (Metro line M2). For details on public transport, please visit journey planner (rejseplanen.dk) Copenhagen Airport is accessible by metro, train, and public busses. The venue, Forum Copenhagen, is centrally located next to the metro station “Forum” (M2 line). From your hotel to the meeting venue, we encourage you to walk or use public transportation. We have created a guide for you to easily navigate these possibilities. It includes the option to experience some of the sights in Copenhagen and Frederiksberg during your journey to and from the meeting venue. You can find the guide her: Guide on transportation during eu2025dk. Accommodation The Danish Presidency has booked hotel rooms at NH Collection Copenhagen, Strandgade 7, 1401 Copenhagen and Scandic Webers, Vesterbrogade 11B, 1620 Copenhagen V. The Presidency will cover the costs for the HoD and one member of the delegation for one night. Should the delegation wish to extend their stay to attend the Nordic Rare Disease Summit, accommodation must be arranged by the delegation themselves, who will also be responsible for all related expenses. Page 13 Delegates wishing to extend their stay may contact [email protected] to explore available options. NH Collection Copenhagen, Strandgade 7, 1401 Copenhagen. • Check in: 15:00 (3 pm) • Check out: 12:00 (12 pm) Scandic Webers, Vesterbrogade 11B, 1620 Copenhagen V. • Check in: 16:00 (4 pm) • Check out: 12:00 (12 pm) Early check-in or late check-out can be arranged upon request. Breakfast is included but no provision will be made for any additional expenses (lunches, laundry etc.) or any additional nights that extend beyond the official meeting or any extra hotel rooms. For the rest of the delegation, hotel rooms have been pre-booked. Delegates who wish to avail themselves of pre-booked rooms must complete the booking process and cover the relevant costs. Please access the booked hotels via the link in the accreditation system. Security The Danish Presidency will provide security during the meeting in cooperation with the Danish Police Authority and the Danish Security and Intelligence Service. Security zones designated by the Danish authorities will only be accessible to accredited individuals wearing a valid pin or badge, and accredited vehicles. For this reason, delegates and other accredited participants must visibly wear a valid pin or badge at all times. If requested, two (2) security officers per delegation can be accredited in the registration platform. If the security officers intend to apply for a weapons permit, please apply through your Embassy in Denmark. If the security officers intend to bring two-way radios (walkie-talkies), these are only allowed to be used in “direct-mode”, to avoid interference with Danish government frequencies. For any questions related to security, including requests to conduct a security visit to Denmark ahead of the meeting, delegations should contact the Danish Presidency at [email protected]. Page 14 Sustainability The Danish EU Presidency wants to organize and showcase a Presidency with focus on implementing sustainable actions throughout the events in Denmark. Denmark wants to ensure that environmentally, socially and economically responsible choices are made throughout the planning and execution. One objective is to achieve certification according to the internationally recognized ISO 20121 standard for event sustainability management systems. As the case was in 2012, we want to implement sustainable initiatives throughout our Presidency. We hope that you will notice this around our venues in Denmark. For example, you will be asked to return your badge and lanyard - in that way you can contribute to recycling and waste management. You will also be guided towards more sustainable forms of transportation. We wish to inspire you to take these actions with you and maybe even develop them further. To learn more about the sustainability efforts during the Danish EU Presidency and our five focus areas in this regard, please visit our website (Sustainability initiatives during the Danish Presidency of the Council of the European Union 2025). Transparency The Danish EU Presidency is transparent in regard to sponsorships to the Presidency organized by the central coordination unit (EULOG). We are grateful for the offered sponsorships, subsidized products and generous lending agreements. Please find all information on the Presidency website here Transparency. Media Media representatives with valid media accreditation are welcome to attend the meeting. The accreditation allows access to the Media Centre at the meeting venue and to events open to the media, such as doorsteps and press conferences. The Media Centre will be open on the day of the meeting from 07:30 am until 4 hours after the end of the press conference. The host broadcaster of the Danish Presidency will record and stream the following material from the meeting: Arrivals, handshakes, doorstep statements, roundtable before the meeting, family photo, and press conferences. Page 15 All material will be available live via EBS (European Broadcasting Service) and via the website of the Danish Presidency, eu2025.dk. Furthermore, the material will be shown on screens throughout the venue. Any questions regarding media and host broadcaster should be addressed to [email protected]. The Presidency’s website and Social Media The Danish EU Presidency website is the Presidency’s main communication channel, where events, press releases, news, and other official material will be published. Website: eu2025.dk (Danish presidency of the Council of the European Union) Social media channels: • X: @eu2025dk • Bluesky: @eu2025dk • LinkedIn: Danish Presidency of the Council of the EU 2025 • Instagram: @eu2025dk • YouTube: Danish Presidency of the Council of the EU 2025 • Flickr: Danish Presidency of the Council of the EU 2025 • Hashtag: #eu2025dk Photos and videos Photos and videos will be available on the Danish Presidency’s official channels and on the channels of the EU institutions. Photos from the meeting will be available in high-resolution format on the Flickr account: Danish Presidency of the Council of the EU 2025 . Photos from the Flickr account may be used free of charge with a clear mention of the photographer. Videos will be available on the YouTube channel: Danish Presidency of the Council of the EU 2025 . Other information Emergency number: 112 (fire brigade, ambulance, police) Page 16 Electricity: The voltage in Denmark is 230V Local time: Central European Time (CET) – GMT +1:00 Country code: Denmark +45 Currency: The official currency of Denmark is Danish kroner Weather in Denmark: DMI (dmi.dk) Tap water: You can drink the tap water in Denmark Smoking: Smoking is only allowed in the designated areas of the official meeting venues. Cover photo by: Daniel Rasmussen Contact details For information on the preliminary programme: [email protected] Josefine Thøgersen, +45 23 41 67 01 Maria Ramskov Larsen, +45 21 15 85 49 For information on registration and accreditation: [email protected] Phone number: +45 73 11 19 11 For information on hotels: [email protected] Phone number: +45 73 11 19 11 For other inquiries regarding this meeting: [email protected] Page 17 Saatja: "Laura Varberg Jönsson" <[email protected]> Saaja: "Info - SOM" <[email protected]> Teema: Invitation for the informal EPSCO meeting for Health Ministers 15 - 16 September in Copenhagen Kuupäev: 2025-08-15 12:38 Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada. To the Ministry of Social Affairs, Please find attached an invitation from the Danish Minister for the Interior and Health, Ms Sophie Løhde, addressed to the Minister of Social Affairs, Ms Karmen Joller, for the Informal Meeting of Health Ministers held in Copenhagen on 15 – 16 September. We kindly ask you to forward the invitation, practical information note, and agenda to the Minister at your earliest convenience. We would also appreciate it if you could confirm the receipt of this email and the attached invitation. Should you have any questions or require further information, please do not hesitate to contact us. Kind regards, Laura _______________________________________________________ LAURA VARBERG JÖNSSON / <mailto:[email protected]> [email protected] FIRST SECRETARY DIRECT: +372 6306 412 / MOBIL: +372 5332 0237 EMBASSY OF DENMARK, TALLINN WISMARI 5 / 15047 ESTONIA PHONE: +372 6306 400 EMAIL: <mailto:[email protected]> [email protected] <http://um.dk/en/about-us/organisation/contact-information/the-ministry-of -foreign-affairs-of-denmark-personal-data-policy> HOW WE PROCESS PERSONAL INFORMATION <https://urldefense.com/v3/__https:/danish-presidency.consilium.europa.eu/ __;!!Prj2KelAwpywYnARIQsmmHCn!P_yC7-SlPV9yTQC1DiSYaGgIUEUL2o6DfBXpkiU0sajp PVmVq9LWub_SvGMWLj4kkCpB_4RdZxwznJs9MHgZ$> Preliminary agenda for the Informal Meeting of Ministers of Health Copenhagen, 15th & 16th September 2025 September 15th 16.00 – 17.00 Transfer to Humlebæk 17.00 – 18.00 Reception (weather permitting) 18.00 – 18.15 Transfer by bus to Louisiana Museum of Modern Art 18.15 – 19.00 Tour of Louisiana Museum of Modern Art for Ministers and the Commissioner 19.00 – 21.30 Dinner at Louisiana Museum of Modern Art. 21.30 Transfer from Louisiana Museum of Modern Art to the hotels September 16th From Approx. 08.30 – 09.30 Individual transport from hotel 09.30 – 12.00 Session 1 - Life science and clinical trials 12.00 – 12.30 Family photo and coffee break 12.30 – 14.00 Working lunch - Antimicrobial resistance (AMR) 14.00 – 16.00 Session 2 - Preparedness eu2025.dk