IHO File No. S1/6100/2020
THIS ASSEMBLY CIRCULAR LETTER REQUIRES YOU TO REGISTER
ASSEMBLY CIRCULAR LETTER N° 24
20 May 2020
2nd SESSION OF THE IHO ASSEMBLY (A-2)
Monaco, 16-18 November 2020
______
PRESENTATION OF THE RESULTS OF ELECTION FOR THE POSITION OF
IHO DIRECTOR AND REPETITION OF THE ELECTION IN CASE OF A TIE
References:
A. Assembly Circular Letter No. 17 dated 11 April 2020 – Proposed Scenario on the
Postponement of the 2nd Session of the IHO Assembly and Associated Activities
Resulting from Exceptional Circumstances due to Covid-19.
B. Assembly Circular Letter No. 18 dated 14 April 2020 - Final List of the Candidates
for the Position of IHO Director.
C. Assembly Circular Letter No. 20 dated 20 April 2020 – Election for the Position of
the IHO Director.
D. IHO Publication M-1, Edition 2.1.0, June 2017 - Basic Documents of the International
Hydrographic Organization
E. IHO Registration System
Dear Hydrographer,
1. Following the general principles given in Reference A (paragraph 22), the Secretariat is
currently conducting the voting procedure to elect an IHO Director from the candidates listed
in Reference B. As indicated in Reference C, the deadline for the IHO Secretariat to receive
the voting ballot in paper or electronic form is 1 June 2020.
2. On 5 June 2020, under supervision of the designated Scrutineers, all the paper-based
and electronic votes that have been received will be combined and counted. On completion,
the results will be immediately announced by the Secretary-General on various channels:
- a live stream webinar exclusive for Member States spectators and invited
observers,
- a dedicated Assembly Circular Letter,
- social media such as LinkedIn, Facebook, Twitter and Youtube,
3. The first platform for communication of the results will be the live stream webinar.
Member States are invited to register at least one participant and up to three participants
maximum via the IHO Registration System (https://iho.int/en/online-registration) by 1 June
2020. The Secretariat will reply with personal links for the final webinar registration.
4. The webinar on 5 June 2020 will start at 13:00 CET in the presence of the Directing
Committee and the Scrutineers. After presentation of the election results by the Secretary-
General, the outgoing and the incoming IHO Director will take the opportunity to address the
audience briefly according to the established practice.
5. Article 23 of the General Regulations (Reference D) states that in the event that two or
more candidates tie with the largest number of votes, a new ballot restricted to those
candidates shall be held. In this case the Secretariat proposed in Reference C a similar
process as conducted in the first round. However, in light of the wide acceptance by Member
States of the electronic voting option and the negative experiences with long haul dispatch of
paper ballots, the Secretariat is now of the opinion that should a second round be necessary,
it should be conducted electronically. Those Member States who voted using paper ballots in
the first round are kindly invited to consider this option if deemed necessary.
7. 6. The Secretariat will activate the link for electronic voting
https://IHO.formstack.com/forms/acl24_20 in case of a tie at 14:00 CET. Member States will
have three hours for digital voting. The voting will end at 17:00 CET with no extension possible.
During the voting period, the Secretariat will monitor the voting notices in real-time, then in
presence of the Scrutineers will count the incoming votes again. The announcement of the
result will be made at 18:00 CET.Member States are invited to be prepared for this rather
unlikely situation, by having access to internet, being able to receive e-mails on the official e-
mail address and having the mandate to vote electronically.
Yours sincerely,
Dr Mathias JONAS
Secretary-General
Saatja: CL-LC <
[email protected]>
Saadetud: 20.05.2020 20:04
Adressaat: INFO <
[email protected]>
Teema: ACL 24/2020
Manused: djemdgfeohpcjgdn.png; ACL24_2020_EN_v1.pdf; ACL24_2020_FR_v1.pdf;
ACL24_2020_ES_v1.pdf
Dear Hydrographer,
- ACL 24/2020: PRESENTATION OF THE RESULTS OF ELECTION FOR THE
POSITION OF IHO DIRECTOR AND REPETITION OF THE ELECTION IN CASE
OF A TIE.
Kind regards
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