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MEETING OF CENTRAL AUTHORITIES MARCH 2026 AGENDA Meeting of the Central Authorities (1965 Service, 1970 Evidence, 1980 Access to Justice Conventions) Meeting of 24 March 2026 DRAFT AGENDA At its 2025 meeting, the Council on General Affairs and Policy (CGAP) mandated the Permanent Bureau (PB) to convene online meetings for Central Authorities to exchange experiences in relation to the operation of the Convention of 15 November 1965 on the Service Abroad of Judicial and Extrajudicial Documents in Civil or Commercial Matters (Service Convention), the Convention of 18 March 1970 on the Taking of Evidence Abroad in Civil or Commercial Matters (Evidence Convention), and the Convention of 25 October 1980 on International Access to Justice (Access to Justice Convention), respectively (C&D No 48 of CGAP 2025). The purpose of these meetings is to bring together officials and experts working within Central Authorities to, inter alia, discuss the operation of the Conventions, share experiences, challenges, and best practices, strengthen professional networks among officials, and reflect collectively on how these HCCH instruments function in practice across jurisdictions. The first online meeting will take place on Tuesday 24 March 2026. The meeting begins at 1.00 p.m. (CET) and ends at 5.00 p.m., with a 30-minute tea break from 3.00 to 3.30 p.m. Participants may have other issues which they wish to address and, as such, this agenda will be treated with a degree of flexibility and may be modified in accordance with the requirements of the discussion. Hague Conference on Private International Law www.hcch.net Conférence de La Haye de droit international privé [email protected] Conferencia de La Haya de Derecho Internacional Privado The Hague | Buenos Aires | Hong Kong SAR | Rabat Tuesday 24 March 2026 Time Item The Hague Opening remarks and administrative matters Adoption of the Agenda 1. Key developments since the 2024 Special Commission: • Internal mailing list • Publication of the 5th ed. of the Practical Handbooks • Publication of the e-Country Profiles 1.00 p.m. • The Good Practices document • The Model Forms for Chapter II of the Evidence Convention 2. The Service Convention This session will provide officials working within Central Authorities with an opportunity to discuss how the Service Convention is currently operating in their respective States, including recent developments, challenges encountered, and areas where guidance may be needed. Participants will also be able to exchange experiences related to the preparation, transmission, receipt, and execution of requests for service. Tea Break 3.00 p.m. (30 min) 3. The Evidence Convention Like Session I, this session will provide officials working within Central Authorities with an opportunity to discuss the operation of the Evidence Convention. Participants may also wish to discuss developments pertaining to the taking of evidence, including through video-link and other information technology mechanisms. 4. The Access to Justice Convention Time permitting, this session will explore the operation of the Access to Justice Convention, as well as how Central Authorities process applications for legal aid. 5. Format of future meetings 3.30 p.m. This session will provide participants with an opportunity to discuss practical aspects relating to the organisation of future meetings of Central Authorities. In particular, participants will be invited to comment on matters such as the frequency of meetings (e.g., once or twice per year), the role of the Permanent Bureau in arranging meetings, and the potential involvement of Central Authorities in the preparation of future meetings. This may include participation in the development of the agenda, the format of the meetings, the possibility for Contracting Parties to deliver presentations, the election of a Chair, and other related organisational matters. 6. Other business 7. Next steps, including timing for the next meeting 2 Saatja: "HCCH" <[email protected]> Saaja: "Justiits- ja Digiministeerium" <[email protected]> Teema: Circular / Circulaire No 22(26): Draft Agenda for the meeting of the Central Authorities relevant to the 1965 Service, 1970 Evidence and 1980 Access to Justice Conventions Kuupäev: 2026-03-17 15:36 Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada. Version française ci-après Versión <> en español abajo a HCCH 2026 Focused Circular No 22 Draft Agenda for the meeting of the Central Authorities relevant to the 1965 Service, 1970 Evidence and 1980 Access to Justice Conventions The PB recalls Focused Circular No 13(26) of 27 January, in which Member and Non-Member Contracting Parties to the 1965 Service, 1970 Evidence and 1980 Access to Justice Conventions were invited to attend and participate in the first meeting of Central Authorities designated under those Conventions, to take place on Tuesday 24 March 2026 at 1.00 p.m. (CET). The meeting will take place online via the Teams platform and will be conducted in English only, with no simultaneous interpretation provided. In preparation for the upcoming meeting, the PB has prepared a draft Agenda, which is attached to this message and also available on the Secure Portal of the HCCH website using the following credentials: Username: CAs_Service_Evidence_Access_Justice Password: DX3s9kj2BV Member and non-Member Contracting Parties to the above-mentioned Conventions who have not yet designated officials to attend this meeting are invited to do so by sending an e-mail to <mailto:[email protected]> [email protected] and before the extended deadline of Friday 20 March 2026, 5.00 p.m. (CET). Please indicate the name(s), functions(s) and e-mail address(es) of the participant(s) in the e-mail. The following subject line should head the e-mail: “Meeting of Central Authorities [Service, Evidence, Access to Justice] – [participants] – [name of State]”. THE HAGUE, 17 March 2026 To the National and Contact Organs of the Members To the Diplomatic Missions of the Members To the Contracting Parties to the 1965 Service, 1970 Evidence, and 1980 Access to Justice Conventions _____ a Circulaire ciblée No 22 de la HCCH de 2026 Projet d’ordre du jour de la réunion des Autorités centrales concernées par les Conventions Notification de 1965, Preuves de 1970 et Accès à la justice de 1980 Le BP rappelle la Circulaire ciblée No 13(26) du 27 janvier, par laquelle les Parties contractantes Membres et non Membres aux Conventions Notification de 1965, Preuves de 1970 et Accès à la justice de 1980 étaient invitées à assister et à participer à la première réunion des Autorités centrales désignées en vertu de ces Conventions, qui se tiendra le mardi 24 mars 2026 à 13 h (heure d’Europe centrale). La réunion se tiendra en ligne, via la plateforme Teams, et se déroulera uniquement en anglais, sans interprétation simultanée. En vue de cette réunion, le BP a élaboré un projet d’ordre du jour, joint au présent message et également disponible sur le Portail sécurisé du site web du HCCH, accessible à l’aide des identifiants suivants : Nom d’utilisateur : CAs_Service_Evidence_Access_Justice Mot de passe : DX3s9kj2BV Les Parties contractantes Membres et non Membres aux Conventions susmentionnées qui n’auraient pas encore désigné de fonctionnaires pour participer à cette réunion sont invitées à le faire en envoyant un courrier électronique à l’adresse [email protected] <mailto:[email protected]> avant la date limite prolongée du vendredi 20 mars 2026, à 17 h (heure d’été d’Europe centrale). Veuillez inclure les noms, fonctions et adresses électroniques des participants dans le courrier électronique. L’objet suivant doit figurer en tête du courrier électronique : « Réunion des Autorités centrales [Notification, Preuves, Accès à la justice] – [participants] – [nom de l’État]. LA HAYE, le 17 mars 2026 Aux Organes nationaux et de liaison des Membres Aux Missions diplomatiques des Membres Aux Parties contractantes aux Conventions Notification de 1965, Preuves de 1970 et Accès à la justice de 1980 _____ a Circular Específica N.º 22 de la HCCH de 2026 Proyecto de agenda para la reunión de las Autoridades Centrales para los Convenios sobre Notificaciones de 1965, Pruebas de 1970 y Acceso a la Justicia de 1980 La Oficina Permanente (OP) recuerda la Circular Específica N.º 13(26) del 27 de enero, por la que se invitó a los Miembros y Partes contratantes no-Miembros de los Convenios sobre Notificaciones de 1965, Pruebas de 1970 y Acceso a la Justicia de 1980 a asistir y participar en la primera reunión de las Autoridades Centrales designadas bajo estos Convenios, que tendrá lugar el martes 24 de marzo de 2026, a las 13:00 (hora de Europa Central). La reunión se celebrará en línea por la plataforma Teams, solo en inglés, y no habrá interpretación simultánea. En preparación para la reunión, la OP ha preparado un proyecto de agenda, que se adjunta a este mensaje y también está disponible en el Portal Seguro del sitio web de la HCCH usando las siguientes credenciales: Nombre de usuario: CAs_Service_Evidence_Access_Justice Contraseña: DX3s9kj2BV Se invita a las Partes contratantes, tanto Miembros como no-Miembros de los Convenios mencionados anteriormente que aún no hayan designado a funcionarios para asistir a esta reunión a hacerlo enviando un correo electrónico a <mailto:[email protected]> [email protected] antes de la fecha límite ampliada del viernes 20 de marzo de 2026 a las 17:00 (hora de Europa Central). Deben indicarse el nombre, el cargo y la dirección de correo electrónico de cada participante. El asunto del correo debe ser: “Reunión de Autoridades Centrales [Notificaciones, Pruebas, Acceso a la Justicia] – [participantes] – [nombre del Estado]”. LA HAYA, 17 de marzo de 2026 A los Órganos Nacionales y de Contacto de los Miembros A las Misiones Diplomáticas de los Miembros A las Partes contratantes de los Convenios sobre Notificaciones de 1965, Pruebas de 1970 y Acceso a la Justicia de 1980