Christoph Liechti
Embassy of Switzerland to Latvia, Lithuania
and Estonia
[email protected] Ours 30.04.2025 no 11.1-5/25/944-1
Smilšu iela 8
LV-1050 Riga
LATVIA
Submission of the Annual Cooperation
Programme Report
Dear Mr Liechti,
Hereby the National Coordination Unit of the Swiss-Estonian Cooperation Programme submits
the Annual Cooperation Programme Report for the period 01.01.2024 - 31.12.2024 and the
updated Communication Concept.
Yours sincerely,
(signed digitally)
Urmo Merila
Deputy Director General
Annexes: 1. Annual Cooperation Programme Report
2. Annex 7A-1_7B-1 Monitoring and Evaluation Plan
3. Communication Concept
Helena Musthallik 5646 6003
[email protected]
Lõkke 4 / 10122 Tallinn / 663 8200 /
[email protected] / www.rtk.ee / Registrikood 70007340
Second Swiss Contribution
Estonia
Annual Cooperation Programme Report
Reporting Period – 01.01.2024 - 31.12.2024
Report Number - 2
Report Submission Date 30.04.2025
Table of contents
1. Executive Summary .................................................................................................................4
2. Cooperation Programme progress..........................................................................................5
2.1 Achievement of objectives of the Cooperation Programme .............................................5
2.2 Status of implementation ....................................................................................................5
2.3 Work plan and financial planning .....................................................................................10
3. Cooperation Programme Management .................................................................................11
3.1 Management and control systems ....................................................................................11
3.2 Audits .................................................................................................................................11
3.3 Irregularities .......................................................................................................................12
3.4 Monitoring and evaluation.................................................................................................12
4. Communication activities ......................................................................................................13
5. Risk management at the level of the Cooperation Programme ...........................................15
Annex 1: Reporting according to Swiss core indicators at Cooperation Programme level .....17
Annex 2: Status of implementation ..............................................................................................18
Annex 3: Financial status .............................................................................................................19
Annex 4: Work plan for the coming year .....................................................................................20
Annex 5: Financial planning (ongoing Support Measures) ........................................................21
Annex 6: Irregularities ...................................................................................................................22
Annex 7: Monitoring and evaluation plan for the coming years ................................................23
Annex 8: Overview of communication measures at country level during the reporting period
........................................................................................................................................................24
Annex 9: Overview of risk assessment on Support Measure Level ...........................................25
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List of abbreviations
CH Switzerland
CHF Swiss Franc
EELIS A state information system database for the collection, management, and use of nature
data
KESE A state information system database for the collection, storage, and publication of
environmental monitoring data
NCU National Coordination Unit
PCO Programme Component Operator
PlutoF A platform designed for storing and managing biodiversity data over the web
PO Programme Operator
SCO Swiss Contribution Office
SM Support Measure
TAIEX Technical Assistance and Information Exchange
TSI Technical Support Instrument
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1. Executive Summary
The Annual Cooperation Programme Report covers the period from 1 January 2024, to 31 December
2024.
Progress and Achievements
In 2024, the cooperation programme primarily focused on preparatory activities for the implementation
of two support measures: SM „Biodiversity Programme“ and SM „Supporting Social Inclusion“. Key
milestones included the approval and signing of second-stage proposals and agreements,
establishment of steering structures (Steering Committees and Task Forces), launch events for both
support measures, and development of detailed work and financial plans for 2025. While
implementation of activities was initiated, measurable outcomes and outputs are not yet reported due
to the early stage of execution.
Implementation Status
Both support measures are officially in implementation. Key achievements include:
recruitment of personnel and preparation of legal and financial frameworks;
execution of initial activities within support measure components;
establishment and functioning of monitoring and steering structures.
Challenges
Despite successful initiation, several challenges were identified:
Tight timelines
Procurement-related complexities, including administrative procedures and donor coordination.
Operational complexity in the SM „Supporting Social Inclusion“ due to involvement of multiple
ministries. These were mitigated through active collaboration, early procurement planning, and
strengthened inter-agency communication.
Financial Overview
Total Swiss contribution stands at CHF 26 million, with only a small portion (0.36%) disbursed by the
end of 2024 due to the preparatory nature of activities. Specific figures:
CHF 62,583.93 spent from the Support Measure Preparation Fund;
CHF 31,283.14 from the Technical Assistance Fund.
Risk Management
The overall risk level for both support measures is assessed as low-medium. Adjustments were
made to the risk assessments of a few specific areas (e.g., communication reach, personnel
recruitment).
For the SM „Biodiversity Programme“, the primary risk involves potential IT development delays,
mitigated by early procurement planning.
For the SM „Supporting Social Inclusion“, key risks include time pressures and procurement
process complexities. Mitigation strategies such as early procurement document preparation and
enhanced inter-agency communication have been effectively applied.
Audit
The first Annual Audit Report (covering period 21.02.2023–30.06.2024) confirmed the sound
management of funds:
No deficiencies, irregularities, or fraud detected.
128 cost items were included in audit population, 35 of which were sampled and reviewed in detail.
Expenditures and control systems were deemed accurate and compliant, although according to
prior agreement, no systems audits were yet carried out.
The audit provided a high level of assurance regarding financial integrity.
Monitoring
Monitoring was carried out through monthly online meetings, structured reporting, and steering
committee oversight. No on-the-spot checks were carried out in 2024, but they may be introduced if
risks emerge. Evaluations of support measures are scheduled for 2028.
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Communication
In 2024, communication focused on raising awareness through coordinated online content, press
coverage, and public events. Key messages were shared via institutional websites and social meedia.
Regular coordination meetings ensured consistent messaging, and preparations began for broader
outreach activities, including a promotional video and participation in Europe Day 2025.
2. Cooperation Programme progress
2.1 Achievement of objectives of the Cooperation Programme
In 2024, the primary focus was on preparatory activities for the implementation of the support
measures. The second-stage proposals for both support measures were approved, the Support
Measure Agreements and Support Measure Implementation Agreements were signed, and the
Government of the Republic of Estonia adopted the Regulation on the conditions and procedures for
the use of funding under the Swiss-Estonian Cooperation Programme. Contracts and orders
necessary for the implementation of the programme components were prepared, the compilation of
procurement documents was initiated, and personnel responsible for carrying out the activities were
recruited. Furthermore, steering and monitoring structures, such as Steering Committees and Task
Forces, were established. As the main implementation activities have not yet commenced, it is not yet
possible to report on the achievement of outcomes and outputs of the cooperation programme.
2.2 Status of implementation
In 2024, the focus was primarily on various preparatory activities, which laid the foundation for the
implementation of the main activities of the support measures.
Second stage Support Measure Proposals
At the beginning of 2024, the preparation of the second stage proposals continued. The NCU
submitted the second stage proposal for the SM «Biodiversity Programme» to the SCO on 9 February
2024, and the Swiss Agency for Development and Cooperation approved the proposal on 7 March,
2024. The NCU presented the second stage proposal for the SM «Supporting Social Inclusion» to the
SCO on 26 February 2024, and this proposal received approval from the Swiss Agency for
Development and Cooperation on 21 March 2024.
Signature of the Support Measure Agreements
Following the approval of the second stage proposals, the SM Agreements were signed. The SM
Agreement for the SM «Biodiversity Programme» was signed by the State Shared Service Centre and
the Swiss Agency for Development and Cooperation on 30 April 2024, and the SM Agreement for the
SM «Supporting Social Inclusion» was signed on 31 May 2024.
Opening events of the Support Measures
Once the SM Agreements were signed, the launching events for the support measures were
organized. The launching event of the SM „Biodiversity Programme” took place on 30 May 2024 at
Palmse Manor.
The opening event of the SM „Supporting Social Inclusion“ took place on 17 October 2024 in Narva
Town Hall.
Both launching events were very well organized, with interesting content, and provided participants
with a good overview of the planned activities, objectives, and challenges.
Establishment of the Steering Committees, Task Forces and their first meetings
The POs established the Steering Committees, which include representatives from the SCO, NCU,
POs and PCOs. The role of the Steering Committee is to monitor the progress of the support measure
implementation, discuss challenges and potential solutions, and approve necessary modifications.
The Steering Committee for the SM “Supporting Social Inclusion” was established on 10 October
2024, and the first meeting took place on 16 October 2024, in Narva. The key focus of the meeting
was to decide on the minimum set of basic characteristics to be collected and the disaggregation to
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be done in the indicators. The PO and PCOs provided an overview of the planned activities, their
current status, and the next steps.
The first meeting of the Steering Committee for the SM “Biodiversity Programme” was held on 15
October 2024, via Microsoft Teams, and the Steering Committee was officially established on 31
October 2024. During the first meeting, the participants agreed on the rules of procedure and the PO
together with the PCOs provided an overview of the planned activities and the current status.
Ongoing monitoring and internal steering of the support measures is carried out through Task Forces.
The Task Force for the SM “Supporting Social Inclusion” was formed on 27 November 2024. It consists
of the representatives from the NCU, PO, PCOs and implementers. In 2024 a written procedure was
conducted to formally approve the Swiss partner's action plan.
The informal Task Force of the SM “Biodiversity Programme” includes representatives from the NCU,
PO, and PCOs, and meets quarterly to discuss the progress of activities and current issues.
Legal framework
As indicated above, the SM Agreements were signed in April and May 2024.
The Government of the Republic of Estonia adopted the «Regulation on the conditions and
procedures for the use of funding under the Swiss-Estonian Cooperation Programme» which entered
into force on 6 August 2024. The regulation was prepared in cooperation between the NCU, POs,
PCOs, implementers, and the Ministry of Finance.
The NCU and the POs signed the SM Implementation Agreements. The SM Implementation
Agreement for the SM "Supporting Social Inclusion" was concluded between the NCU and the Ministry
of Culture on 19 November 2024. The SM Implementation Agreement for the SM "Biodiversity
Programme" was concluded between the NCU and the Ministry of Climate on 19 December 19 2024.
The preparation of agreements and directives for the implementation of programme components was
initiated. All such documents are prepared in cooperation with the NCU, the respective PO of the SM,
and the PCO. Furthermore, all agreements and directives must be coordinated with the NCU, the PO,
and the Ministry of Finance prior to their issuance or signing. In 2024, the first agreement for the
implementation of the programme component was signed. The Ministry of the Interior and the National
Foundation of Civil Society signed an agreement on 9 December 2024 for the implementation of
Component 4 "Strengthening Civil Society through Social Innovation" under the SM "Supporting
Social Inclusion".
Annual Cooperation Programme Report, Communication Concept and Annual Meeting of the Swiss-
Estonian Cooperation Programme
The NCU prepared the Annual Cooperation Programme Report and Communication Concept and
submitted them to the SCO on 30 April 2024.
The NCU organised the first annual meeting of the cooperation programme on 30 May 2024, at
Palmse Manor. The Annual Cooperation Programme Report for the previous year was discussed and
approved during the meeting.
Annual plan and budget
The NCU submitted the annual plan and budget for 2025 to the SCO on 31 October 2024. Both
documents were approved by the SCO on 25 November 2024.
Reimbursement Requests
The Paying Authority submitted Reimbursement Request No. 1 for the Technical Assistance Fund in
amount 31 283,14 CHF and Reimbursement Requests No. 1 for the Support Measure Preparation
Fund in amount 62 583,93 CHF, covering the period from 21 February 2023 to 30 June 2024, on 24
October 2024. The reimbursement in the amount of 93 867,07 was received in December 2024.
Activities within the components of the Support Measures
SM «Supporting Social Inclusion»
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In 2024 the focus of all four components was on the recruitment of personnel, establishing
implementation conditions, and developing a detailed action plan and budget for 2025.
Programme component 1 “Cultural and linguistic integration”
Within the media literacy activity, key tasks included analysing the target audience, conducting
interviews with librarians and experts, observing the audience at public events in Narva, forming
partnerships, designing a librarian training programme, mapping literature and experts, and creating
services and visual materials for project communication.
In activities related to digital transformation, volunteer involvement, and the introduction of Estonian
cultural space, interviews and meetings with stakeholders were held to assess needs, set priorities,
and prevent overlapping activities.
Programme component 2 "Strengthening the social-and child protection services"
Initial contacts with component partners were established, and discussions began on creating a
unified qualification system. Meetings with organizations working on migrant integration were held to
assess the needs for developing a programme to support migrants entering the social sector
workforce.
Programme component 3 “Increasing multicultural competence in the education sector”
An opening seminar was held on 10 September 2024, bringing together key educational institutions
to discuss culturally sensitive and language-aware teaching principles with the aim of establishing a
unified approach.
To support parents, including those from different cultural and linguistic backgrounds, a mapping of
previous activities and studies was initiated. Stakeholder meetings identified main integration barriers,
such as the linguistic gap between children and parents and challenges arising from the influx of
Ukrainian refugees. Emphasis was placed on providing parents with comprehensive information to
better support their children’s education.
By December 2024, the report "Adaptation of Non-Native Language Children to Estonian Schools"
was completed. Based on a qualitative focus group study, it identified parents’ concerns, challenges,
and needs, providing a foundation for designing a more targeted and effective support programme for
parents.
Programme component 4 “Strengthening civil society through social innovation”
Detailed processes of activities were prepared, relevant parties were mapped, and the preparatory
phase for service procurements was started. Project personnel participated in national and
international social innovation events. Action plans for civil society competence building activities and
for the preparation of training and information materials were compiled, reflecting initial target group
mappings and development needs. Both plans will be continuously updated with further details.
SM “Biodiversity Programme”
Programme component 1 “Development of innovative monitoring technologies/solutions and
improvement of Environmental databases and systems”
Development and implementation of the new methods, technology and approaches
From 27 to 29 October 2024, a study trip was organized to Zurich, Switzerland, to visit the factory
of Swiss Birdradar Solution AG. The objective was to obtain updated information on radar systems
specifically designed for detecting birds and other flying organisms, and to gain a better understanding
of the technical capabilities and available products for biodiversity monitoring. Following the study trip,
draft terms of reference and other procurement documents were prepared. The procurement process
is planned to be completed in the following reporting period.
By the end of 2024, the first procurement for acquiring and testing new technologies for wildlife
biodiversity monitoring was completed. Devices received include rugged tablets for fieldwork software
testing (QField), mobile phone-attached bat detectors, bird sound recorders with GPS, GPS devices
compatible with existing recorders, a drone with a thermal camera, binoculars with distance meters
and altimeters, binoculars with a thermal camera, and fully automated insect monitoring devices.
These will be tested in national and voluntary biodiversity monitoring programmes starting in 2025.
A study trip from 16 September to 2 October 2024 enabled Estonia’s leading wolf expert to gain
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valuable, practical experience in wolf monitoring methods in the USA (Idaho, Montana, Washington).
This knowledge will help to improve the cost-effectiveness and reduce the human resource demands
of Estonia's national wolf monitoring.
Wider deployment of Random Encounter Methodology (REM) and training of Artificial Intelligence
In 2024, the Random Encounter Method (REM) and AI-based species detection software were under
practical testing. During spring, 25–26 trail cameras were installed in each of 39 monitoring areas for
at least 35 days. Additional fieldwork was conducted in autumn in four areas on Hiiumaa and
Saaremaa Islands. Trail camera photos from the spring period were still under manual review by the
end of the year, and the analysis of files collected in autumn will begin once the spring data review is
completed.
Environmental DNA (eDNA) testing
Testing of eDNA methods was initiated. The first phase, focusing on aquatic environments (rivers)
for species identification and distribution detection, began in the second half of 2024. A separate
procurement process for this was started and will be finalized in the next period. The second phase,
testing eDNA applications for terrestrial species (e.g., Flying squirrel, European mink) to replace
traditional methods, is planned for 2025–2026.
Promoting citizen science and creating network of volunteers
In 2024, activities focused on preparation and planning for promoting citizen science and establishing
volunteer monitoring networks. Four voluntary monitoring methods were tested: otter monitoring using
QField, diving beetle surveys with a catch-photo-release approach, bat wintering campaigns through
social media and preparation for mobile-based sound recorder use, and amphibian monitoring via
social media campaigns.
Development of IT systems
In 2024, preparatory activities were conducted for several IT system developments: establishing
interfaces between KESE and EELIS, between EELIS and eBiodiversity (PlutoF), developing a
management plans assessment tool, and a fieldwork tool. A framework contract for these
developments was signed in September 2024.
Preparations for a cooperation contract between the Estonian Environment Agency and the IT Centre
were initiated. EELIS2, the new version of the environmental data system, was tested. Concurrently,
data was manually transferred from KESE to EELIS, details for interface development, Tableau
analytics and open data were tested. All four developments/interfaces will be performed during next
periods of the programme.
Programme component 2 “Implementation of a systematic assessment of the social and
conservation outcomes of protected areas”
Activity 1. Conservation Management Effectiveness Assessment
In 2024, preparatory work for the management effectiveness assessment was carried out. The
completed TAIEX TSI project provided the assessment methodology. An internal order was prepared,
outlining the assessment procedures and defining the roles of various departments in the assessment
process. A list of areas to be assessed in 2025 was compiled, and cooperation with the Environmental
Agency and the Forest Management Centre was established to plan data collection. Initial discussions
regarding the development of an IT tool to support the assessment also took place.
Activity 2. Conservation Management Planning
In 2024, the guidelines for compiling management plans were updated to include all compulsory
(legally required) topics, with optional topics to be added progressively. Testing of the updated
guidelines has begun through the drafting of new management plans, with minor adjustments made
as needed to improve efficiency.
The updated approach replaces lengthy descriptions with structured tables outlining habitats and
species, their protection objectives, current status, pressures and threats, and required conservation
measures. Management plans will link directly to web-based information hosted on the Environmental
Portal (keskkonnaportaal.ee), utilizing data from the Estonian Nature Information System (EELIS).
This web page will be available to the public by March 2025.
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Furthermore, the updated system aligns with the Natura 2000 methodology, using standardized lists
of pressures, threats, and conservation measures to simplify management plans and enable efficient
data analysis.
Preparation of habitat action plans was initiated, starting with rivers, streams, and lakes. Data
gathering and planning for inventories are underway, with fieldwork beginning in 2025. A new
inventory guideline for lakes is being developed.
In cooperation with the Estonian Land Board, a public web map of inventories has been created,
allowing landowners and institutions such as the Environmental Agency and Forest Management
Centre to view and upload information. The map will be available to the public in February 2025.
14 inventories and expert opinions were ordered in 2024.
Activity 3. Species Protection
In 2024, the guidelines for species’ action plans were updated, and a new guideline for a short
version of species action plans was introduced. The updated guidelines apply the same principles as
those used for management plans, including the adoption of a new standardized system for identifying
pressures, threats, and protection measures. New topics, such as the archiving or deletion of species'
habitats, have also been incorporated.
All data from previous action plans and draft versions were collected, and discussions were held with
the Ministry of Climate on which species require action plans and how to streamline the preparation
process. Species were grouped, and it was decided that some groups would have joint action plans,
while others would have shorter, individual plans. Compilation of the updated action plans is currently
underway.
4 inventories and expert opinions were ordered in 2024.
In 2024, data on all protected species was collected and analysed, and principles for assessing
species’ protection categories were developed and discussed with the Ministry of Climate. To launch
the next phase, a kick-off seminar was organized on 22 January 2025 in Tartu, with participation from
119 attendees onsite and over 140 online. The seminar presented the work completed in 2024,
including data collection, development of assessment principles, and updates to the guidelines for
management plans and species’ action plans.
Swiss partners
SM «Supporting Social Inclusion»
It is certainly important to highlight that one partner from Switzerland also contributes to the successful
implementation of the Swiss-Estonian Cooperation Programme. The PO of the SM “Supporting Social
Inclusion” – the Ministry of Culture – and the Bern University of Applied Sciences signed a Partnership
Agreement on 24 September 2024. The agreement aims to strengthen cooperation and bilateral
relations between the PO, PCOs, implementers, and their partners through workshops, study visits,
and other joint activities.
For 2025, a comprehensive action plan has been agreed upon. In relation to Component 2, a study
visit of Estonian experts to Switzerland has been scheduled. Additionally, more than 12 online
workshops are planned across the three other components in 2025, each tailored to specific themes
aligned with the objectives of the support measure.
It is worth mentioning that the partnership already extends beyond the support measure, as partners
actively exchange information on publications and events taking place outside the scope of the
programme (for example https://www.ifsw.org/book-launch-social-work-as-a-global-profession-
online/, https://integrationconference.ee/en/).
SM «Biodiversity Programme»
There are no Swiss partners involved in the implementation of the support measure “Biodiversity
Programme”, but, if necessary and feasible, contact is maintained with various Swiss companies to
procure the best possible equipment. Also study visits to Switzerland are also organised to establish
new contacts and exchange experiences.
The first study visit took place during the preparation of the support measure proposal in 2023, when
representatives of the PO and PCOs visited Switzerland. During the study visit, participants became
acquainted with Switzerland’s approaches to biodiversity conservation, monitoring, and sustainable
tourism management. The programme included several field visits, among them a visit to a national
park. In addition, participants learned about support measures being implemented in other countries
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(Bulgaria, the Czech Republic, and Slovakia) within the framework of the Swiss Cooperation
Programme.
On 27–29 October 2024, the Estonian Environment Agency visited Swiss Birdradar Solution AG in
Zurich to gain insights into radar technologies for monitoring birds and other flying organisms. The trip
provided valuable knowledge on available radar systems, their technical capabilities, and suitability
for biodiversity monitoring, significantly enhancing the agency’s procurement readiness.
In parallel, the agency has consulted with I.V.A. Leon, the Estonian representative of Leica and
distributor of Safran Vectronix AG, regarding the purchase of advanced optical equipment.
The Estonian Environment Agency would like to organise a study trip to Switzerland in 2026 or 2027
to exchange experience on the use of trail camera networks and volunteer-based biodiversity
monitoring.There might also rise a need for one more study visit to Swizerland to share experiences
on biodiversity monitoring through networking of volunteers.
The Environmental Board plans to organise study trip to Switzerland in the second half of 2025.
Conditions set for the second stage Stage SM Proposals
Most of the conditions set for the second-stage proposal of the SM “Biodiversity Programme” have
been fulfilled. The condition requiring coordination of study visits with the SCO—when such visits take
place outside the EU-13 countries—will remain in effect until the end of the support measure.
Most of the conditions set for the second-stage proposal of the SM “Supporting Social Inclusion” will
continue to be observed until the end of the support measure. The agreement with the Swiss partner
has been signed, and the related condition can be considered fulfilled.
2.3 Work plan and financial planning
Financial planning
Since in 2024 the activities were still mainly preparatory and a significant amount of time was spent
on developing the legal framework, expenditures were lower than planned. 24 October 2024, the
Paying Authority submitted three Reimbursement Requests to the SCO. Two of the Reimbursement
Requests were for the reimbursement of costs from the Support Measure Preparation Fund, and one
was for the Technical Assistance Fund. Until the signing of the SM Agreements, the POs and PCOs
used funds from the Support Measure Preparation Fund, from which a total of 62,583.93 CHF was
spent. From the Technical Assistance Fund an amount of 31 283,14 CHF of Swiss support was spent.
After the signature of the SM Agreements, funds were used either from the Estonian state budget or
from own resources. Expenditures can be submitted to the NCU for verification and reimbursement
once the contracts or decrees for the implementation of the respective programme component have
entered into force. Partners may submit their expenditures for reimbursement after signing contracts
with the implementers. As the SM Implementation Agreements were signed rather late in the year
2024, the NCU was able to verify and reimburse only the expenses of the Ministry of Culture by the
end of the year, which will be submitted to the SCO for reimbursement in 2025.
Information on financial planning is included in Annex 5.
Work plan
There were minor, non-significant changes in the implementation schedule of the SM «Biodiversity
Programme». In 2024, the SM Implementation Agreement was signed, and the directive of the
Minister of Climate for the implementation of programme components was established later than
initially planned according to the implementation schedule. Since the Support Measure Agreement
was signed and the costs of the activities were deemed eligible, this delay did not affect the
implementation of the activities.
There were minor shifts in the timing of the Steering Committee and Task Force meetings; however,
this does not constitute a significant change, as the meetings are arranged on an ongoing basis in
agreement with the meeting participants, taking into account whether the meeting will be held
electronically or in person, and whether it can be coordinated with the monitoring of component
activities.
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There were no changes in the implementation schedule of the SM “Supporting Social Inclusion”.
Key activities in 2025
On 8 January 2025 Task Force meeting of the SM “Biodiversity Programme” in the Ministry of
Climate.
On 31 January 2025 Task Force meeting of the SM “Supporting Social Inclusion” on Teams.
On 17 February 2025, the Steering Committee meeting of the SM “Supporting Social Inclusion”.
From 24 to 28 March 2025, the NCU seminar in Switzerland.
30 March 2025 - the deadline for submitting the Annual Support Measure Reports, the
Reimbursement Requests and the Annual Audit Report to the SCO.
From 14 to 16 April 2025, the Steering Committee meeting of the SM “Biodiversity Programme”
and a monitoring visit in Saaremaa.
30 April 2025 - the deadline for submitting the Annual Cooperation Programme Report to the
SCO.
9 May 2025, the Swiss-Estonian Cooperation Programme will be presented during Europe Day
celebrations held at Vabaduse Square in Tallinn.
18 June 2025, the Annual Meeting of the Swiss-Estonian Cooperation Programme.
30 September 2025 the deadline for submitting the Reimbursement Requests to the SCO.
October/November 2025 meetings of the SM Steering Committees.
Information regarding the work plan is provided in Annex 4.
3. Cooperation Programme Management
3.1 Management and control systems
In 2024, there were no changes in the setup or staffing of the NCU, the Paying Authority, or the Audit
Authority. However, 31 December 2024 was the last working day at the NCU for Ege Ello, the Head
of the Cross-Border Cooperation Programmes Management Division. Until a new head is appointed,
she is being replaced in 2025 by Kristi Sell, the Head of the Grants Development Department.
3.2 Audits
The first Annual Audit Report of the Swiss-Estonian Cooperation Programme, covering the period
from 21 February 2023 to 30 June 2024, was prepared by the Financial Control Department of the
Ministry of Finance of Estonia, acting as the Audit Authority. The audit focused on verifying the legality
and regularity of expenditures, the accuracy of accounts, and the effective functioning of the
management and control systems.
The total audited expenditure amounted to EUR 146,439.75, which included the Technical Assistance
Fund and the Support Measure Preparation Fund allocated to POs and PCOs. Audit covered 128 cost
items, of which 35, with a total amount of 72 900,19 euros, were examined through a combination of
statistical and non-statistical sampling methods. These methods were aligned with the audit strategy
and applied appropriately based on the population size and characteristics. There were no findings
resulting from the audits of expenditures. No deficiencies or irregularities were detected, no financial
corrections were made and no follow-up was necessary. In addition, the Audit Authority informed that
there has been no reported fraud or suspicions of fraud detected.
Although no system audits were conducted during the reporting period, the Audit Authority considered
the results of the expenditure audits sufficient to conclude that the management and control systems
functioned at least at an average level. System audits are scheduled to begin in 2025.
The audit strategy was updated in March 2025 in line with the recommendations received previously,
but these updates had no effect to the audit work or results.
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In summary, the audit results provide a sound level of assurance regarding the proper management
and use of funds under the Swiss-Estonian Cooperation Programme.
3.3 Irregularities
In 2024, no complaints were received and no irregularities were detected.
3.4 Monitoring and evaluation
After the agreements are signed or the directives for the implementation of programme components
are established, and the necessary preconditions are fulfilled, a separate project is opened in the
Structural Funds Operating System (SFOS) for each PO, PCO, implementer, and for Technical
Assistance. SFOS is an information system used for processing projects and making payments.
At the time of submitting the Annual Cooperation Programme Report, projects from the POs,
Environmental Agency, Environmental Board, Ministry of the Interior, National Foundation of Civil
Society, and the Technical Assistance are registered in SFOS.
A risk assessment is carried out for each project, based on which the need for on-the-spot controls is
determined. For the year 2025, no on-the-spot controls are planned in the monitoring plan based on
the risk analysis of projects already registered in SFOS. Project risks will be reassessed in 2026, and
the scope of expenditure verification and the need for on-the-spot controls will be determined
accordingly.
On-the-spot controls may be carried out to verify public events organised within the components - for
example, to check whether the event agenda corresponds to the SM proposal, whether the topics are
in line with the agenda, whether the participants match the target group, and whether communication
requirements have been met. As a rule, the documents are digital and can be verified without the
need for an on-site visit; however, if necessary, verification of relevant documentation may also be
carried out on site.
The selection of events to be checked will be discussed in advance with the PO and/or the PCO. As
information about whether such events will take place and when they will occur is not yet available at
the time of submitting the Annual Report, the timing of on-the-spot controls cannot be included in the
monitoring plan.
Monitoring missions, as described in the Regulations for monitoring progress towards outputs and
outcomes according to agreed indicators, baselines, and targets, are not planned. Progress can be
monitored through Annual Support Measure Reports, Reimbursement Requests, and meetings of the
Support Measure Steering Committee and Task Force. In addition, the NCU meets ca once a month
via Teams with the representatives of each component of the SM "Supporting Social Inclusion“. The
meetings are attended by the PO, PCO, and implementer(s), and are used to discuss the status of
activities, problems, and other relevant topics. As the "Biodiversity Programme" includes only two
PCOs and a PO, separate meetings by component are not held; instead, a single meeting is organised
covering the entire support measure. In 2024, broader meetings took place approximately once a
month, involving POs, PCOs, and implementers, as there were many shared topics and the number
of participants was smaller. However, as the number of participants has increased and the topics have
become more component-specific, it was agreed that in 2025, meetings will be held separately by
component.
Joint meetings and visits involving the NCU and SCO, together with the PO, PCO, implementers,
partners, held alongside the SC and/or Annual Meetings, may conditionally be referred to as
monitoring visits. These meetings and visits provide an opportunity to examine more closely the
activities of the PCO, implementer or partner within the programme component.
Evaluations of the support measures are planned to be carried out in 2028.
12
4. Communication activities
When publishing information, the target audience is taken into account, and the communication
channel that best ensures reaching that audience is chosen. Information about events and activities
is shared through websites, press releases, social media channels (such as Facebook and LinkedIn),
and newsletters. In addition, activities are presented, where possible, at various events related to the
respective field.
Once a quarter, the NCU, POs, PCOs, implementers, and partners meet via Teams to discuss
communication-related topics concerning the programme. During these meetings, participants review
what has been done so far, discuss future plans, seek answers to emerging questions, and exchange
experiences. The possibilities for the most effective ways to present the cooperation programme to
the public are also discussed.
The NCU collects information in OneDrive from the POs, PCOs, implementers, and partners about all
types of communication activities. This includes, for example, published press releases, social media
posts, organised and planned events, and more. It provides a good overview of what has taken place
and what is planned.
Information on webpages
A separate webpage was created of the website of the State Shared Service Centre, where general
information about the Swiss-Estonian Cooperation is published in Estonian https://rtk.ee/toetused-ja-
taotlemine/toetusfondid-ja-programmid/sveitsi-eesti-koostooprogramm and in English
https://rtk.ee/en/Swiss-Estonian-cooperation-programme
General information about the support measures is published on the webpages of the POs, while the
websites of the PCOs contain general information about the components. More detailed information
about component activities is available on the webpages of the implementers. The Integration
Foundation and the National Library plan to create separate webpages for publishing information
about the activities under the Swiss-Estonian Cooperation Programme during the course of 2025.
Until then, they continue to publish information about their activities and events on their respective
websites.
Information about the Swiss-Estonian Cooperation Programme is published on following webpages:
SM “Supporting Social Inclusion”
Ministry of Culture https://www.kul.ee/kultuuriline-mitmekesisus-ja-
loimumine/loimumine/sveitsi-eesti-
koostooprogramm
Ministry of Social Affairs Šveitsi-Eesti koostööprogramm |
Sotsiaalministeerium
Ministry of Education and Research https://www.hm.ee/ministeerium-uudised-ja-
kontakt/euroopa-liit-ja-rahvusvaheline-
koostoo/regionaalne-koostoo
Ministry of the Interior https://www.siseministeerium.ee/sveitsi-eesti-
koostooprogramm-sotsiaalse-kaasatuse-
toetamine
Education and Youth Board https://harno.ee/stipendiumid-ja-
toetused/muud-
toetusmeetmed/mitmekultuurilises-
klassiruumis-opetamine-ja-oppimine
National Foundation of Civil Society https://kysk.ee/taotlejale/vabauhenduste-
arendamine/sveitsi-eesti-kysk/
13
National Library https://www.rara.ee/raamatukogudele/meedia-
ja-digipadevuse-arendamine/
SM “Biodiversity Programme”
Ministry of Climate https://kliimaministeerium.ee/eesti-sveitsi-
koostooprogramm
Environment Agency https://keskkonnaagentuur.ee/šveitsi-eesti-
koostooprogrammi-elurikkuse-programm
Environmental Board https://keskkonnaamet.ee/šveitsi-eesti-
koostooprogrammi-elurikkuse-programm
Key Events in 2024
Signing ceremony of the SM Agreement
On 31 May 2024, a festive signing ceremony for the SM “Supporting Social Inclusion” Agreement took
place at Tallinn Town Hall. The event was attended by guests from Switzerland, as well as
representatives of the SCO, PO, PCOs, implementers, the State Shared Service Centre, the Ministry
of Finance, and other institutions. Press-release oft he event
https://www.kul.ee/uudised/loimumisvaldkond-saab-sveitsi-riigi-toel-lisatuge-0 and photo gallery
https://www.flickr.com/photos/kultuuriministeerium/albums/72177720317473584/
Launching events of support measures
In cooperation with the PCOs, the POs organised launching events for the support measures.
The launching event of the SM “Biodiversity Programme” with 68 participants titled "Swiss Wind
Beneath the Wings of Estonian Nature Conservation" took place at Palmse Manor on 30 May 2024.
The opening remarks were delivered by representatives from Switzerland, the Ministry of Climate, and
the Environmental Agency. Representatives of the PCOs provided an overview of both components,
followed by several presentations on biodiversity in Estonia. The event also featured a panel
discussion titled “Nature Conservation Is Not Rocket Science.” In the second half of the day,
participants had the opportunity to take part in practical outdoor activities, such as volunteer
monitoring using a smartphone application, a demonstration of trail camera installation, and other
hands-on experiences. The event was filmed
https://www.youtube.com/watch?v=9XWunsiWXOA&t=441s and the press-release was published
https://kliimaministeerium.ee/uudised/sveits-panustab-eesti-looduskaitse-innovatsiooni
The launching event for the SM “Supporting Social Inclusion,” titled “Cohesive Estonian Society – How
Do We Create It Together?” took place on 17 October 2024 at Narva Town Hall. The event brought
together 75 participants from various organisations, including ministries, academia, foundations and
associations, as well as local governments. During the event, participants discussed the challenges
and opportunities in the field of integration, shared experiences from Estonia and Switzerland, and
presented inspiring stories. Dr. Eveline Ammann Dula, a representative of the Bern University of
Applied Sciences, presented the Swiss experience and challenges in the field of social inclusion. The
event was filmed https://www.youtube.com/watch?v=OohK9aHPGsg&t=6246s and a photo gallery
produced https://flickr.com/photos/kultuuriministeerium/albums/72177720321280347/. Before and
after the event, press releases were issued to the main media outlets and social media channels.
Other relevant information
The article introducing the SM “Supporting Social Inclusion” was published on the blog of the Ministry
of Culture called "Kuva" (https://kul.ee/uudised/sveitsi-eesti-koostooprogramm-koos-sidusama-
uhiskonna-poole). The blog is publicly available on the Ministry's website, and the article was also
sent to the press list and blog subscribers.
Key events and activities in 2025 at the level of the cooperation programme
Europe Day
14
On 9 May 2025, the Swiss-Estonian Cooperation Programme will be presented at the Europe Day,
taking place at Freedom Square in Tallinn. The aim is to promote the cooperation programme to the
general public and to draw attention to the issues it addresses.
Event participants will have the opportunity to answer quiz questions related to Switzerland, Estonia,
and the cooperation programme. They will also be able to take home fact sheets about the cooperation
programme, as well as materials from the PCOs and partners, which provide further details about
their various activities.
Video about the Swiss-Estonian Cooperation Programme
The NCU is commissioning a video to introduce the Swiss-Estonian Cooperation Programme, which
can be shared on social media. The aim is to film a variety of events under both support measures,
capturing key aspects along with the broader purpose and impact of the cooperation programme.
Updated Communication Concept is provided in a separate document.
5. Risk management at the level of the Cooperation Programme
The State Shared Service Centre, that is the main managing, paying and coordinating authority for
the most funds implemented in Estonia, conducts an annual risk assessment, which integrates most
funds and involves all stakeholders. The risk assessment covers both management and control
system risks as well as fraud risks. Based on the results of the risk assessment, additional mitigation
measures are introduced for significant risks where possible, aiming to reduce the likelihood of their
occurrence. These mitigation measures are linked to institutional work plans, making them a part of
daily management. Twice a year, the institutions involved in the risk assessment provide the State
Shared Service Centre with an update on the implementation of their mitigation measures, enabling
timely responses and adjustments through additional actions.
The risks related to the implementation of the cooperation programme have been assessed within the
framework of the annual risk assessment, and this assessment has served as the basis for evaluating
risks reflected in the Annual Support Measure Reports.
The risk assessment of the cooperation programme is based on the Annual Support Measure Reports
and it indicates that the overall risk level of both support measures can be categorized as low-medium.
No new risks have emerged compared to the SM Proposals, but the assessment of three risks has
slightly changed. For the SM “Supporting Social Inclusion», the impact of the risk “Risk that information
about the SSIP activities does not reach intended target groups” was rated one point higher, while the
impact of the risk “Political risks” was rated one point lower. For the SM "Biodiversity Programme,"
the likelihood of the risk "Being unable to hire personnel for the programme" was rated one point
lower. None of these risks is considered high, and therefore they are not discussed in further detail.
The SM Annual Report for the SM “Biodiversity Programme” indicates that no programme components
were rated as high risk. The sole elevated risk identified pertains to a potential delay in IT
development, assessed as medium-high. All remaining risks are categorised as low or low-medium,
resulting in an overall risk level of low-medium for the programme. To mitigate the IT-related risk,
procurement documentation was prepared ahead of schedule to enable early tendering and
immediate commencement of activities once a contract is signed with the selected bidder.
Regarding the SM “Supporting Social Inclusion”, the report similarly indicates that most risks are
assessed as low or low-medium, with an overall risk classification of low-medium. No specific
component is considered high risk. However, the programme's implementation across four ministries
adds complexity and introduces operational and coordination challenges. These are being effectively
managed through close cooperation and communication among the involved entities.
The two most significant risks for this programme are time constraints and procurement-related
issues, both rated as medium-high. The tight timeframe demands consistent time management and
dedication from the project team. In response, all stakeholders worked collaboratively in 2024 to
15
ensure the prompt launch and implementation of thematic activities. The procurement risk
encompasses several aspects, including donor involvement, approval processes, procedural
irregularities, and the potential for failed tenders. Mitigation measures include maintaining timely and
effective communication with donors, translating and submitting necessary documents swiftly,
consulting procurement experts, conducting market research, and informing potential bidders in
advance to facilitate a more efficient procurement process.
16
Annex 1: Reporting according to Swiss core indicators at Cooperation Programme level
Objectives of the Core Indicators (CI code) Baseline Target Achieved this Cumulatively Cumulatively
Swiss period achieved achieved as % of
Contribution target
Managing migration OCIN 1.2 Core Indicator 0 20000 0 0 0
and supporting MIGR_CI_1: Number of
integration. migrants and forcibly
Increasing public displaced persons
safety and security participating in new or
SM “Supporting expanded measures for social
Social Inclusion” and economic integration
(disaggregated by gender and
background (Estonian,
migrant))
Cross-cutting OPI 1.8 / Core Indicator 0 30 trained 0 0 0
SM “Supporting CC_CI_1 Counsellors receive counsellors
Social Inclusion” regular training
Cross-cutting OPI 2.12 / Core Indicator: 0 10 000 0 0 0
SM “Supporting CC_CI_1 Professionals
Social Inclusion” trained
Promoting civic OPI 3.8: / Core indicator 0 3000 0 0 0
engagement and CIV_CI_3: Number of trained
transparency volunteers
SM “Supporting
Social Inclusion”
Promoting civic OPI 3.9: / Core indicator 0 100 0 0 0
engagement and CIV_CI_3: Number of trained
transparency volunteer leaders
SM “Supporting
Social Inclusion”
Cross-cutting CC_CI_1 Number of people 0 350 0 0 0
SM ”Biodiversity benefiting from training to
Programme” improve institutional and
professional capacity
(disaggregated by gender)
17
Annex 2: Status of implementation
SM name Status Swiss Start date End date SM Agreement Reporting status Assessment of
including Swiss contribution to and progress by NCU
and Partner the SM in CHF Amendments
State SM codes (dates of entry
into force)
SM “Biodiversity In implementation on track
01.05.2024 31.08.2028 01.05.2024
Programme” 6 930 000 on track
7F-10768.01
SM “Supporting In implementation on track
01.06.2024 31.08.2028 01.06.2024
Social Inclusion” 18 600 000 on track
7F-10699.01
Technical In implementation
Assistance 390 000 22.02.2023 03.12.2029 22.02.2023 on track on track
7F-10899.01
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Annex 3: Financial status
SM name including Swiss and Swiss contribution to the SM Total reimbursements received % of Swiss contribution to the
Partner State SM codes [CHF] from CH [CHF] SM received from CH
SM “Biodiversity Programme”
7F-10768.01 6 930 000 0 0
SM “Supporting Social Inclusion”
7F-10699.01 18 600 000 0 0
Technical Assistance Fund 390 000 31 283,14 8,02%
7F-10899.01
Support Measure Preparation Fund 80 0000 62 583,93 78,23%
Total 26 000 000 93 867,07 0,36%
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Annex 4: Work plan for the coming year
SM name including Swiss Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
and Partner State SM codes
SM “Biodiversity Programme” TFM ASMR SC TFM RR SC
7F-10768.01
MV
COM COM COM COM COM COM COM COM COM COM COM
SM “Supporting Social TFM SC ASMR TFM TFM SC
Inclusion”
MV MV RR
7F-10699.01
COM COM COM COM COM COM COM COM COM COM
Cooperation Programme level RR ACPR AM RR
Technical Assistance
COM COM COM COM COM COM COM COM COM COM COM COM
7F-10899.01
Abbreviations:
Annual Meeting AM
Annual Cooperation Programme Report ACPR
Annual Support Measure Report ASMR
Communication activity COM
Task Force Meeting TFM
Monitoring visit MV
Reimbursement Request RR
Steering Committee Meeting SC
20
Annex 5: Financial planning (ongoing Support Measures)
SM name Swiss
including Swiss contribution 2024 2025 2026 2027 2028 2029
and Partner to the SM
State SM codes [CHF]
SM “Biodiversity 6 930 000 0 1 243 911 2 500 101 2450200 735 788
Programme”
7F-10768.01
SM “Supporting 18 600 000 0 790 000 4 505 000 7 000 000 6 305 000
Social Inclusion”
7F-10699.01
SM “Technical 390 000 31 283,14 28 600 48 000 50 000 65 100 135 733,72
Assistance Fund”
7F-10899.01
Support Measure 80 000 62 583,93
Preparation Fund
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Annex 6: Irregularities
No irregularities were detected.
SM name Irregularity Swiss Nature of actual or suspected Estimation of Proposed financial Status
including Swiss reference contribution irregularity total financial correction in case of
and Partner State number to the SM in damage in CHF financial damage
SM codes CHF (if any)
Choose an element.
Choose an element.
Choose an element.
Choose an element.
22
Annex 7: Monitoring and evaluation plan for the coming years
A Overview
SM name including Swiss and 2025 2026 2027 2028 2029
Partner State SM codes Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
SM “Biodiversity Programme” MV MV MV MV
7F-10768.01 E E E
SM “Supporting Social Inclusion” MV MV MV MV MV
7F-10699.01 E E E
Cooperation Programme
Monitoring visit: MV
Evaluation: E
Please see also Excel table Annex 7A-1
B Additional information on the strategic planning of evaluations
Information is provided in Excel table Annex 7B-1
23
Annex 8: Overview of communication measures at country level during the reporting period
Positive results in terms of visibility and Lessons learnt (e.g. related to (timing, place,
Communication measure
awareness of the Cooperation Programme adjustment to target groups, use of logo etc.)
and CH’s image (media response,
feedbacks etc.)
Information and experiences are shared Scheduled exchanges of information facilitate the
Regular meetings with representatives of
between both support measures and across all alignment of communication with the needs of target
both support measures
levels. All parties are included in the same audiences while promoting the coherent and proper
information space, providing them with a clearer application of the programme’s visual identity across
overview of activities, future plans, and related all measures and levels.
developments. Scheduled meetings facilitate
discussions on progress, allow for addressing
any arising issues, and enable planning of
future actions.
When publishing information, the target Considering the target audience when selecting
Choosing an appropriate communication
audience is taken into account, and the communication channels significantly improves
channel for the target audience
communication channel that best ensures outreach. Using a combination of websites, press
reaching that audience is chosen. releases, social media, newsletters, and sector-
specific events ensures broader visibility. Timely
Information about events and activities is publication and appropriate channel selection are key
shared through websites, press releases, social to effective communication.
media channels (such as Facebook and
LinkedIn), and newsletters. In addition, activities
are presented, where possible, at various
events related to the respective field.
24
Annex 9: Overview of risk assessment on Support Measure Level
SM name including Overall risk Assessment and comments by the NCU
Swiss and Partner State
SM codes
SM “Biodiversity Low-Medium No programme components were rated as high risk in the SM Annual Report. The only elevated risk
Programme” identified was a delay in IT development, which was assessed as medium-high. All other risks were
7F-10768.01 classified as low or low-medium, and the overall programme risk level was described as low-medium.
The greatest identified risk is that IT developments may take longer than planned. To mitigate this risk,
the preparation of procurement documents was initiated early, allowing tenders to be conducted at the
earliest opportunity and activities to commence immediately upon the conclusion of a contract with the
successful bidder.
SM “Supporting Social Low-Medium In the SM Annual Report, most risks are assessed as either low or low-medium, and the overall risk
Inclusion” level of the SM is categorised as low-medium. The report does not indicate that any individual
7F-10699.01 programme component has been rated as high risk. However, it notes that the SSIP is complex and
implemented across four ministries, which naturally introduces operational and coordination risks.
Nevertheless, close cooperation and effective communication among the involved parties help to
manage these challenges and mitigate associated risks.
The highest-rated risks relate to time-frame constraints and procurement processes, with two risks
assessed as medium-high. The first concerns the challenging time frame for SM implementation, which
necessitates consistent time management and strong commitment from the support measure project
team. In 2024, all participating stakeholders contributed actively to ensure the timely initiation and
implementation of thematic activities.
The second risk involves the complexity of the procurement process, including donor involvement, the
donor approval process, irregularities in procurement procedures, and the potential failure of
procurements. To address this risk, swift and effective cooperation with donors is essential. This
includes translating and delivering necessary materials to them as promptly as possible, as well as
consulting with procurement experts from the State Shared Service Centre. In addition, conducting
market research prior to issuing procurement notices and informing potential bidders in advance of
upcoming procurements are critical measures to ensure a smooth process.
25
Communication Concept
Overview of the purpose, target audiences, main channels, visibility, evaluation and
responsibilities.
1. The purpose of communication activities
The purpose of communication activities is to ensure that both the general public, stakeholders
and target groups are informed and aware of the Swiss-Estonian Cooperation Programme and the
objectives achieved with its support through open and relevant information exchange.
Sub-purposes of communication activities
Informing the public about support measures and their outcomes;
Ensuring the transparency of support;
Ensuring visibility of supported activities and physical objects;
Providing information that is accessible to everyone in clear and simple language.
2. Target audiences
Direct and indirect beneficiaries;
Target groups;
Stakeholders;
The general public;
Media.
3. Main channels for communication and dissemination of information
Media, e.g. newspapers, news portals, television, radio;
Websites of Programme Operators, Programme Component operators and Implementers;
A separate page is created on the National Coordination Unit's website (www.rtk.ee), where
necessary and up-to-date information is compiled;
Social media channels of institutions involved in the implementation of the support measures;
Press releases;
Relevant newsletters.
4. Visibility
On websites, in newsletters, and in produced materials, the logo of the cooperation
programme and reference to the Swiss contribution are used;
In press releases, articles, and interviews, reference is made to the Swiss contribution;
Visibility is ensured by signs, references to the logo of the cooperation programme/ Swiss
contribution.
5. Evaluation
Analysis of visibility and coverage in media and in social media. Regular discussions of
communication activities and results with Programme Operators and Programme Component
Operators will be held, to update the action plan as needed.
6. Responsibilities
6.1 Responsibilities of the NCU
Coordinating and supporting all communication activities regarding the Swiss – Estonian
Cooperation Programme in Estonia;
Publishing the information specified in the Communication and Information Manual on the
website of the NCU;
Updating the website to provide useful information material to the media and stakeholders;
Providing information material and professional pictures and videos for communication
activities in Switzerland;
Ensuring that Programme Operators, Programme Component Operators and Implementers
fulfil their obligations;
Ensuring that the logo of the Swiss – Estonian Cooperation Programme and the logo of the
Swiss Confederation are correctly used on all the information and communication material
related to the cooperation programme;
Informing Swiss Contribution Office about upcoming events in advance, so that possible Swiss
participation can be arranged;
Organising, in consultation with Swiss Contribution Office, a closing event for the Swiss –
Estonian Cooperation Programme.
6.2 Responsibilities of the Programme Operators
Planning and implementing communication activities of the support measure;
Ensuring that all beneficiaries are aware of the support provided by the support measure;
Ensuring that the Swiss support is explicitly visible on physical objects, in publications and
other information materials related to the support measure and the cooperation programme;
Organising a launching and a closing event of the support measure.
6.3 Responsibilities of Programme Component Operators
Planning and implementing communication activities of the programme component.
Ensuring that the Swiss support is explicitly visible on physical objects, in publications and
other information materials related to the support measure and the cooperation programme;
6.4 Responsibilities of Implementers
Planning and implementing communication activities for those programme component
activities for which they are responsible for.
Ensuring that the Swiss support is explicitly visible on physical objects, in publications and
other information materials related to the support measure and the cooperation programme;
2
Annex 1
Annual Action Plan for 2025
Objective Target Channel Activity Output Result Timeline Responsible body
audiences
Information about Direct and Digital Publishing and Information Information about Regularly NCU
the Swiss-Estonian indirect communic updating is updated the Swiss-Estonian
Cooperation beneficiaries ation information on a Cooperation
Programme is Target groups separate webpage Programme is
available Stakeholders on the website of available to all
The general the National interested parties
public Coordination Unit
Media
Information about Direct and Digital Publishing and Information Information about Regularly Programme Operators,
the support indirect communic updating is published the support Programme Component
measures and beneficiaries ation information measures and Operators
implemented Target groups on the websites of implemented Implementers
activities is Stakeholders Programme activities is
available The general Operators, available to all
public Programme interested parties
Media Component
Operators,
Implementers
Communication Programme Meeting Ensuring effective Meetings Internal Regularly NCU
activities are Operators, communication organised communication
thoroughly planned Programme with Programme works smoothly
(quarterly)
Component Operators,
Operators, Programme
3
and Component
Implementers Operators and
NCU Implementers
Information about Direct and Public Presenting Swiss- Information The public is 9 May 2025 NCU
the Swiss-Estonian indirect event Estonian is informed about the
Cooperation beneficiaries Cooperation presented Swiss-Estonian
Programme is Target groups Programme at the Cooperation
available Stakeholders Europe Day Programme
The general
public
Information about Direct and Digital Producing a video Video is The public is December NCU
the Swiss-Estonian indirect communic to introduce the produced informed about the 2025
Cooperation beneficiaries ation Swiss-Estonian and Swiss-Estonian
Programme is Target groups Cooperation published Cooperation
available Stakeholders Programme to the Programme
The general wider audience
public
4