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EUROPEAN HEALTH AND DIGITAL EXECUTIVE AGENCY (HADEA) Finance and Resources Financial support and control Brussels HaDEA.C.2.002/RGDP (2022) 3638713 Health and Welfare Information Systems Center (HWISC) Mr. Lehor MEIUS Project Manager Uus-Tatari 25 / Veerenni 13, 10134 Tallinn, Estonia [email protected] Subject: Financial Audit Notification Letter Ref.: Financial Audit Connecting Europe Facility - Telecom (CEF-ICT-17- 2022) Dear Mr Meius, By Commission Implementing Decision (EU) 2021/173 of 12 February 2021, the European Health and Digital Executive Agency, HaDEA (the ‘new granting authority’) has been created and grant agreements of INEA related to the Connecting Europe Facility – Telecom program have been transferred to the new granting authority. This means that, pursuant to Article 16 of this Decision, the new granting authority has taken over all the legal commitments of the former granting authority and has been subrogated in its rights and obligations. The new granting authority has assumed the rights and obligations under your Grant Agreement with effect from 1 April 2021. I hereby inform you that HaDEA decided to carry out a financial audit on one financial statement on Connecting Europe Facility – Telecom (CEF – Telecom) presented by your organisation. The possibility of such audits is foreseen by Article II.27 of the Grant Agreement. The audit concerns the following CEF – Telecom Programme grant agreement:  Estonian integration with the EESSI system- Grant Agreement INEA/CEF/ICT/A2017/1442560 – action number 2017-EE-IA-0009 – reporting period 05/06/2017-31/12/2020. For the purposes of this assignment, HaDEA has appointed Deloitte Réviseurs d’Entreprises to coordinate and conduct the audit on its behalf and hence they are to be Agence exécutive européenne pour la santé et le numérique / Europees Uitvoerend Agentschap voor gezondheid en digitaal beleid, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111 [email protected] regarded as the Agency's authorised auditors for the duration of this assignment, as foreseen under the grant agreement. You are invited to provide to Mr Xavier CASTRO GOICOCHEA within 7 calendar days of receipt of this letter, the details of the relevant contact person within your organisation – including his/ her full name, e-mail and phone number at the following address: [email protected]. Mr Xavier CASTRO GOICOCHEA or a member of her staff will subsequently contact you to agree on the start date of the audit, its likely duration, as well as on the necessary arrangements for the provision of and access to information and documentation. Please enable Deloitte Réviseurs d’Entreprises to start with their audit fieldwork within 30 calendar days after receipt of this letter, unless the auditors agree with you on a later date. In order to facilitate the completion of the audit please make sure that, in conformity with your contractual obligations, the auditors have access to all the data necessary to complete their assignment. It would be helpful if arrangements could be made for the appropriate financial and other staff who deal with accounting, payroll, procurement, and cost recording systems in particular in relation to the EU funded action(s), to be available for the duration of the audit. The non-provision of information requested in the course of this audit would be regarded as a failure to substantiate costs and, consequently, as a potential breach of the grant agreement obligations. HaDEA would like to draw your attention to the fact that data collected and further processed in the context of financial audits and controls may include personal data. Regulation Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 protects the rights of individuals with regard to the processing of personal data by the Community institutions and bodies. For complete information, please consult the Data Protection notice for ex-post controls available on HaDEA website: https://hadea.ec.europa.eu/hadea-data-protection_en If you should have any further questions concerning the nature, conduct, timing or any other matter relating to the audit, please contact the Deloitte’s audit team who can clarify any audit related issues for you. I would like to thank you in advance for your cooperation during the audit. Qualified electronic signature by: Yours sincerely, MACIEJ GORKA Date: 2022-05-05 17:57:37 +02:00 Electronically signed Maciej GÓRKA Head of Unit c.c.: Mr Xavier CASTRO GOICOCHEA (Deloitte Réviseurs d’Entreprises) 2