Peer Review_Estonia

Tere! Pane palun Deltasse ja teadmiseks Renele. David ja Liina tegelevad asjaga edasi. Tulevad EMSA kesktaseme juhid ja spetsialistid Tervitused, Eero From: David Niinepuu Sent: Thursday, August 17, 2017 12:53 PM To: Eero Naaber <[email protected]> Cc: Liina Jundas <[email protected]> Subject: FW: Peer Review_Estonia Tere Saadan eile mainitud FAL-direktiivi peer review draft’i. Liina tegeleb korraldusliku poolega. Saan aru, et official letter tuleks lasta ikkagi Renele saata? Terv. David From: BELINSKIS Edmunds (EMSA) [mailto:[email protected]] Sent: Wednesday, July 26, 2017 5:52 PM To: David Niinepuu <[email protected]> Cc: AICHMALOTIDIS Lazaros (EMSA) <[email protected]>; DUCHESNE Philippe (EMSA) <[email protected]>; ABELA Carmelo (EMSA) <[email protected]>; Liina Jundas <[email protected]>; Alar Siht <[email protected]> Subject: Peer Review_Estonia Dear David, An initial draft programme, with proposed dates for the peer review in Estonia, is attached for your revision and inputs. Please note that some parts, which would require some additional information from you, are marked in red. The proposed tentative dates (i.e. 19-20 September 2017), the duration of the peer review and the topics to be discussed are subject to agreement with your services. Some topics may seem repetitive but this may be adjusted depending on the organisational set-up in Estonia. Therefore, it would be appreciated if you provide us with your feedback to this initial plan by 8 August 2017. Please feel free to propose any required amendments. Once agreed, the Peer review programme and objectives will be confirmed in an official letter by the EMSA Executive Director to Estonia. Can you please inform me to whom the official letter should be addressed (position, name and address). Please also note that the peer reviews are mainly coordinated and conducted by EMSA but Commission representatives may also participate in the meetings. Should you have any questions, please do not hesitate to contact me. Best regards, Edmunds From: BELINSKIS Edmunds (EMSA) Sent: 21 July 2017 09:28 To: 'David Niinepuu' Cc: AICHMALOTIDIS Lazaros (EMSA); ABELA Carmelo (EMSA); DUCHESNE Philippe (EMSA); '[email protected]'; 'Alar SIHT ([email protected]) Subject: RE: Peer Review Estonia Dear David, Thank you for your reply. Next week I will send you, for your evaluation, the programme (draft). Best regards, Edmunds From: David Niinepuu [mailto:[email protected]] Sent: 21 July 2017 08:17 To: BELINSKIS Edmunds (EMSA) Cc: AICHMALOTIDIS Lazaros (EMSA); ABELA Carmelo (EMSA); DUCHESNE Philippe (EMSA); Liina Jundas; Alar Siht Subject: RE: Peer Review Estonia Dear Edmunds, Thank you for your email. Yes, that’s correct: I will be the first contact point for the RFD peer review in Estonia. The preferred time would be rather mid-September, because during first two weeks we plan to roll out the renewed design of NSW, and during the last week (28.-29.09) I will be out of office. I’ll also add Liina to correspondence. She’s our new project officer for NSW and she’ll be closely involved. Kind regards David -- Estonian Maritime Administration Development Department Project Manager Tel: +372 6205 762 Skype: david.niinepuu From: BELINSKIS Edmunds (EMSA) [mailto:[email protected]] Sent: Thursday, July 20, 2017 6:43 PM To: David Niinepuu <[email protected]> Cc: AICHMALOTIDIS Lazaros (EMSA) <[email protected]>; ABELA Carmelo (EMSA) <[email protected]>; DUCHESNE Philippe (EMSA) <[email protected]> Subject: Peer Review Estonia Dear David, The Commission has informed us that Estonia has volunteered for a peer review exercise related to the implementation of the Reporting Formalities Directive 2010/65/EU. EMSA has carried out 6 peer reviews up to now and is now in a position to start the preparations for the peer review in your country. Therefore, it would be appreciated if you could inform us whether you would be the contact point for co-ordinating the peer review in Estonia. If not please provide us with the details of whom we should contact. The plan is that the peer review is carried out during September 2017. However, the schedule and programme would be further discussed and agreed with the designated contact point. Thank you and regards, Edmunds Edmunds Belinskis Project Officer Vessel and Port Reporting Vessel and Port Reporting EMSA / Praça Europa 4 / 1249-206 Lisbon / Portugal Tel +351 21 1209 320 / Fax +351 21 1209 217 [email protected] / emsa.europa.eu 764540 764540 0 0 Peer Reviews in Member States with regard to the implementation of Directive 2010/65/EU MS Peer Review P lan (draft) Estonia ( 19 - 20 September 201 7 ) Meeting Venues : Estonian Maritime Administration (VTS Centre) Valge 3, Tallinn Session Item Location / Participants Day 1: 19 September 201 7 Discussion with the NCA/NSW Authority EMA - VTS Valge 3, Tallinn 1000 – 1 2 3 0 Opening: Introduction of team Scope Programme - EMSA/COM team; - EMA - Ministry of Economic Affairs and Communications Implementation of Directive 2010/65/EU Organisation Competent Authority Relevant and involved national and local Authority( ies ) Transposition National legislation implementing Directive 2010/65/EU Amendments to the national legislation Communication to the Commission Consultation process Establishment of national/local fora C o-ordination between authorities Harmonization measures S implification and rationalisation measures Users’ consultations Users training Technical implementation of the NSW Electronic transmission and exchange of data Description of the NSW Business processes established and maintained C ompliance with the requirements of the Directive R eporting formalities included in the NSW The technical concept NSW model NSW supported functionalities – clearance, feedback Interfaces with data providers and recipients Messaging formats and standards Harmoni z ation at national level NSW i nteroperability with SSN Interoperability with other national/local systems (e.g. Port Community Systems, authorities ) Users access to the SSN information Data sharing with other MSs NSW Operation and maintenance* NSW operations and maintenance Description of information flows , reporting procedures and u pdat ing process Treatment of exemptions User interface and spreadsheet layouts Re-use of data Reference databases Data Storage and availability Storage period Availability and continuity standards Data confidentiality and quality Legal requirements Responsible authority Confidentiality and data protection measures Security functionalities implemented in the NSW D ata validation (* Incl. presentation/demonstration of the NSW ) 1 2 30 - 1 3 3 0 Lunch Break Discussion with national Authorities EMA - VTS Valge 3, Tallinn 1 3 3 0 – 1 63 0 NSW Operation * Cooperation between authorities Rationalisation of reporting formalities N SW Interfaces and functionalities Use of the information Adopted reporting procedures Data Storage and availability Data confidentiality and quality(including data validation) Benefits/efficiencies of the NSW Investments Changes/improvements to be considered (* incl. presentation/demonstration of the user interface ) - EMSA/COM team; - EMA - Estonian Customs - Police and Border Guard - Estonian Statistics 1 6 30 - 1 7 00 Summary Initial conclusions Preliminary recommendations 1 7 00 Closing of the session Day 2: 20 September 201 7 Discussion with the Port Authorit ies / local Authorities EMA - VTS Valge 3, Tallinn 10 00 – 1 200 Opening: • Introduction of team • Scope - EMSA/COM team; - EMA - Port of Tallinn NSW Operation* Experienced in coordination among authorities NSW data flow – integration of port community systems and local authority systems in the NSW Implementation: chang ed or adopted processes/systems Access to information in NSW Use of the information: processes/examples H armonisation of the reporting requirements and interfaces Outcomes from the NSW operation Measures to simplify/rationalise the reporting formalities Confidentiality and data protection Users training/implementation guidelines Investment s Benefits Changes to be considered (* incl . presentation/demonstration of the NSW/ PCS user interface ) 1 2 00 - 1 2 3 0 Summary of the session • Initial conclusions • Preliminary recommendations 1 2 3 0 - 1 3 3 0 Lunch break Discussion with the ship data providers EMA – VTS Valge 3, Tallinn 1 3 30 - 1 5 3 0 NSW Operation* Cooperation with authorities General experience in using the NSW User friendliness of the NSW interfaces, spreadsheets Possibilities of re-use of data F ormalities to be submitted to the NSW H armonisation of the reporting requirements NSW data flow Confirmation of the information reception /acceptance NSW functionalities Decisions and feedback from authorities Confidentiality and data protection Users training/implementation guidelines Benefits Changes to be considered (* may incl ude presentation/demonstration of the user /ship data provider interface ) - EMSA/COM team; - EMA - Estma re Agency - Adella Agency - DFDS - Navest Agency 15 3 0 - 1600 Break Peer Review closing meeting EMA – VTS Valge 3, Tallinn 16 0 0 - 17 0 0 Summary of the Peer Review • Main conclusions , including identified best practices • Preliminary recommendations - EMSA/COM team; - EMA 1 7 0 0 Closing of the session Contact details: Name E-mail Phone Estonia David Niinepuu [email protected] +372 6205 762 Liina Jundas [email protected] +372 6205 583 EMSA Lazaros Aichmalotidis [email protected] +351 211209249 Edmunds Belinskis [email protected] +351 211209320 Philippe Duchesne [email protected] +351 211209283