CCL 8/17

IHO File No. S1/6200/C-1 COUNCIL CIRCULAR LETTER 08/2017 17 August 2017 REVISED PROVISIONAL AGENDA FOR THE FIRST MEETING OF THE IHO COUNCIL References: A. Rules of Procedure of the IHO Council – Rule 7 B. Council Circular Letter 06/2017 dated 19 July – Call for comments on the proposals to be considered at the 1st meeting of the IHO Council C. Council Circular Letter 07/2017 dated 25 July – Proposed Procedure for Electing the Vice-Chair of the Council at the 1st Meeting of the Council D. Council Circular Letter 05/2017 dated 14 July - Call for Participant Registration for the 1st Meeting of the IHO Council Dear Hydrographer, 1. In accordance with Reference A, a revised provisional agenda for the first meeting of the IHO Council is attached in Annex A. Supporting documents for the meeting are now available on the IHO website (see: www.iho.int > IHO Council > Documents). 2. A compendium of the comments received from Member States in response to References B and C is included in a “Red Book” which is also available on the IHO website (see: www.iho.int > IHO Council > Documents > C1-1.5 C-1 Red Book). 3. The IHO Secretariat would like to take this opportunity to remind IHO Member States to register their intended participation in the meeting via the IHO website as indicated in Reference D and to make their own accommodation arrangements as early as possible, noting that other events are taking place in the Monaco area at the same time as the meeting of the Council. Yours sincerely, Robert WARD Secretary-General Distribution: - IHO Member States - IHO Committees (Chair/Sec.): IRCC, HSSC Annex: A. Revised Provisional Agenda  Annex A to CCL 08/2017 1ST MEETING OF THE IHO COUNCIL Monaco, 17-19 October 2017 REVISED PROVISIONAL AGENDA 1. OPENING 1.1 Opening remarks and introductions 1.2 Adoption of the Agenda 1.3 Confirmation of the results of the election of the Chair and Election of the Vice-Chair (SG) 1.4 Administrative arrangements 2. ITEMS REQUESTED BY THE 1ST IHO ASSEMBLY 2.1 Revision of the Strategic Plan (to be considered under Agenda Item 5) 2.2 Revision of IHO Resolutions 5/1957, 1/1969, 9/1967, 5/1972, 1/2014, 4/1957, 8/1967, 1/1965 and 2/1965 (SG) 2.3 Consideration of Rule 12 of the Rules of Procedure of the Council (SG) 2.4 Methodology and timetable to deal with each year’s financial statements and adjustments to the basic documents (SG) 3. ITEMS REQUESTED BY SUBSIDIARY ORGANS 3.1 Report and proposals from HSSC (Chair HSSC) 3.2 Report and proposals from IRCC (Chair IRCC) 4. IHO ANNUAL WORK PROGRAMME AND BUDGET 4.1 Review of the Current Financial Status of the IHO (SG) 4.2 Proposed IHO Work Programme for 2018 (SG) 4.3 Proposed IHO Budget for 2018 (SG) 5. IHO STRATEGIC PLAN 5.1 Review of the Strategic Plan (SG) 5.2 Proposal to evaluate status, requirements and options to integrate the IHO Strategic Plan/Performance Indicators, budget and work programme activities (USA) 6. OTHER ITEMS PROPOSED BY A MEMBER STATE OR BY THE SECRETARY- GENERAL 6.1 Proposed theme for World Hydrographic Day 2018 (SG) 6.2 Proposal to amend the General Regulations to address the medical fitness of candidates for election to the positions of Secretary-General or Director, and the conditions of service of Directors (SG) 6.3 Council consideration of the definition of the term “hydrographic interest” (SG) 6.4 Proposal to amend the General Regulations concerning the election process for electing the Secretary-General and Directors (Canada) 7. NEXT MEETING 7.1 Dates and venue for the 2nd Meeting of the IHO Council 8. ANY OTHER BUSINESS 8.1 Demonstration of IHO GIS developments (SG) 9. REVIEW OF ACTIONS AND DECISIONS OF THE MEETING 10. CLOSURE OF THE MEETING A-2 Dear Hydrographer, Please find attached herewith : CCL 8/2017 : REVISED PROVISIONAL AGENDA FOR THE FIRST MEETING OF THE IHO COUNCIL Yours sincerely, IHO M.MOLLET