FIFTEENTH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC15) Paramaribo, Suriname, 7-9 June 2017 and NINTH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC9) Paramaribo, Suriname, 12-14 June 2017

IHO Files No. S3/0104 & CBSC CIRCULAR LETTER 20/2017 14 February 2017 FIFTEENTH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC15) Paramaribo, Suriname, 7-9 June 2017 and NINTH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC9) Paramaribo, Suriname, 12-14 June 2017 References: A. IHO CL 49/2016 dated 26 September – Outcome of the 14th meeting of the Capacity Building Sub-Committee (CBSC14) B. IHO CL 42/2016 dated 5 September – Outcome of the eighth meeting of the Inter-Regional Coordination Committee (IRCC8) Dear Hydrographer, 1. Following the kind invitation from the Maritime Authority of Suriname (MAS) to host the next meetings of the IHO Capacity Building Sub-Committee (CBSC15) and Inter-Regional Coordination Committee (IRCC9) in Paramaribo, from 7 to 9 and from 12 to 14 June 2017 respectively, I am pleased to confirm the meetings. Both meetings will take place in the Ramada Paramaribo Princess Hotel & Casino in Paramaribo, Suriname. 2. This letter provides general information and the draft agendas and timetables for the CBSC15 (Annex A) and IRCC9 (Annex B). 3. Actions arising from CBSC14 and IRCC8. The current status of actions arising from CBSC14 and IRCC8 (see references A and B) are available on the respective sections of the IHO website. Some actions are still pending. Those nominated for actions that remain outstanding are kindly requested to take action as necessary and report the status to the IRCC Secretariat ([email protected]) and CBSC Secretariat ([email protected] ) as soon as possible. 4. Draft Agendas and Timetables for CBSC15 and IRCC9. The draft agendas and timetables for CBSC15 and IRCC9 are provided in Annexes A and B respectively. Associated documents, where known, are listed. Member States are kindly requested to review the draft agendas and timetables of the meetings and provide any comments or proposals for new or amended agenda items to the IRCC and CBSC Secretariats by 17 April 2017. If necessary, revised draft agendas and timetables for CBSC15 and IRCC9 will be prepared and posted on the IHO website in due course. 5. Submission of documents for IRCC9. Documents intended for consideration at IRCC9 should be submitted to the IRCC Secretariat ([email protected] and copy to [email protected]) in accordance with the "Instructions for the Submission of Reports and Proposals for Consideration by IRCC and its subordinate bodies" available on the IHO web site (Home → Committees & WG → IRCC → Meetings section) as follows: Papers Submission Deadline Substantive papers – new items Not later than 24 April 2017 (seven Proposals for new work items and any submissions requiring weeks before commencement of the consideration and a decision by IRCC meeting) Subsequent Comments and Contributions Not later than 22 May 2017 (three Subsequent papers (which should be no more than 4 pages) weeks before commencement of the commenting on submissions or proposals submitted as above meeting) Reports of the RHCs and IRCC Bodies Information documents Mapping our Seas, Oceans and Waterways - more important than ever 6. Submission of documents to CBSC15. Documents intended for consideration at CBSC15 should be submitted to the CBSC Secretariat ([email protected]) in accordance with the "Instructions for the Submission of Reports and Proposals for Consideration by IRCC and its subordinate bodies" referred to in paragraph 5, as follows: Papers Submission Deadline Requests of support to CBSC Not later than 1 April 2017 The submissions should follow the CB Procedures (www.iho.int → Capacity Building → Procedures) Substantive papers – new items Not later than 19 April 2017 (seven Proposals for new work items and any submissions requiring weeks before commencement of the consideration and a decision by CBSC meeting) Subsequent Comments and Contributions Not later than 17 May 2017 (three Subsequent papers (which should be no more than 4 pages), weeks before commencement of the commenting on submissions or proposals submitted as above meeting) Information documents 7. Documents received after the relevant deadline will be treated as information papers only. All documents for the meetings will be posted on the IHO website under Committees & WG, in their respective sections, as soon as they are available. Member States are invited to consult the IHO website regularly. 8. Members. The lists of the members of the IRCC and CBSC are maintained on the IHO website (Home → Committees & WG → IRCC → Members section) and (Home → Committees & WG → CBSC → Members and Coordinators section). Both meetings are open to all Member States, and to recognized Observer Organizations who may participate, in accordance with the Terms of Reference of the CBSC and IRCC. 9. Election of Chairs and Vice-Chairs. CBSC15 and IRCC9 will be respectively the first CBSC meeting and the first IRCC meeting following the first Session of the IHO Assembly. Therefore, in accordance with the relevant Rules of Procedure and as indicated in the draft agenda of each meeting, an election for the positions of Chair and Vice-Chair of the each organ will be conducted immediately before the close of each meeting. Accordingly, Member States are invited to consider proposing candidates for the positions of Chair and Vice-Chair of the CBSC and IRCC and inform the Secretariat ([email protected], copy to [email protected]) at their earliest convenience. Nominations will remain open until the first day of each meeting. 10. Logistics. General information, point of contact for logistics, visa and accommodation assistance are provided in Annex C to this letter. Hotel reservations and visa requests are the responsibility of each participant. Please note that for those who wish to attend both the CBSC15 and the IRCC9 meetings should send two separate Room Reservation Forms to the suggested hotel using the references described in Annex C. Further information for administration and logistic issues, if required, will be provided on the IHO web site. 11. Registration. Members of the CBSC and the IRCC, as well as Observers, wishing to attend one or both of the meetings, are requested to use the IHO Online Registration System as soon as possible and not later than 5 May 2017. This will facilitate the overall logistic planning and the preparation of the meetings. However the Online Registration System will remain open for registration until the first day of both meetings. The Online Registration System is available at: Home → IHO Calendar → Go to the Online Registration 12. According to arrangements outlined at IRCC8 meeting in 2016, CBSC16 and IRCC10 meetings are planned to be held in Goa, India in 2018 and CBSC17 and IRCC11 in Italy in 2019. Poland has also kindly offered to host CBSC18 and IRCC12 in Poland in 2020. Proposals for hosting the subsequent meetings in 2021 (CBSC19 and IRCC13) are welcome at any time and preferably not later than at IRCC9 in Suriname. On behalf of the Secretary-General Yours sincerely, Mustafa IPTES Director Annexes (in English only): Annex A – Draft Agenda and Timetable for CBSC15 Annex B – Draft Agenda and Timetable for IRCC9 Annex C – Logistics Information for CBSC15 and IRCC9 IHO Files No. S3/0104 & CBSC Annex A to IHO CL 20/2017 15th MEETING OF THE IHO CAPACITY BUILDING SUB-COMMITTEE IHO-CBSC15 Paramaribo, Suriname, 7-9 June 2017 DRAFT AGENDA AND TIMETABLE Note: Presenters of papers in parentheses ( ) Time DAY ONE OF CBSC15 – Wednesday 7 June Action 08h00 Registration All 09h00 1. a. Opening Remarks Opening of the meeting and welcome. Chair/Host b. Introductions Participants will be invited to introduce themselves. All c. Administrative Arrangements Docs: CBSC15-01A List of Documents (Chair) CBSC15-01B List of Participants (Chair) CBSC15-01C CBSC Membership (Chair) CBSC15-01D ToR and RoP (Chair) CBSC15-01E ToR for the CB Coordinators (Chair) Logistic guidance and information. Documents are presented and updated as Chair/Host necessary. 09h50 2. Approval of Agenda Doc: CBSC15-02 Agenda and Timetable (Chair) Participants are invited to comment the agenda and timetable in case updates are Chair necessary. Agenda is adopted. 10h00 3. Matters arising from Minutes of CBSC14 Meeting Chair / Docs: CBSC15-03A Minutes of CBSC14 (Chair) Secretary CBSC15-03B Status of Action List from CBSC14 (Secretariat) Approval of the CBSC14 Minutes. List of Actions from CBSC14 is reviewed and updated. 10h30 Coffee break Host 11h00 4. Reports by the Chair and the IHO Secretariat Docs: CBSC15-04A Report by the Chair (Chair) Chair/ CBSC15-04B Report by the IHO Secretariat (Secretariat) Secretariat Highlights from the Chair and the Secretariat on ongoing issues and the future of the IHO Capacity Building programme. Chair reports on the Coordination of CB activities with ROK and Japan and the work of the Joint IHO/IMO/WMO/IOC/IALA/IAEA/FIG CB Coordination Meeting. 11h30 5. Regional Assessment of CB Activities 5.1 Reports of the Regional Hydrographic Commissions (RHC) Docs: CBSC15-05.1A NSHC Report CBSC15-05.1B MBSHC Report RHC Reps. CBSC15-05.1C BSHC Report CBSC15-05.1D USCHC Report CBSC15-05.1E EAHC Report CBSC15-05.1F EAtHC Report CBSC15-05.1G SEPRHC Report CBSC15-05.1H SWPHC Report CBSC15-05.1I MACHC Report CBSC15-05.1J SAIHC Report CBSC15-05.1K NIOHC Report CBSC15-05.1L RSAHC Report CBSC15-05.1M SWAtHC Report RHC Members and CB Coordinators will update the meeting on the status of C- 55, report on visits (high-level, technical and follow-up) and report on courses, workshops and seminars. 12h30 Group photo followed by lunch break Host 14h00 5. Regional Assessment of CB Activities (continued) Chair / 5.2 Update and closure of the 2016 CBWP Secretary Doc: CBSC15-05.2 Closed 2016 CBWP CBSC will update and close the 2016 CBWP. 14h30 6. Regional projects for CB Docs: CBSC15-06A Risk Assessment (SWPHC) RHC Reps CBSC15-06B OECS Project (UK) CBSC15-06C EAHC-TRDC (EAHC) CBSC15-06D Definition Study for Long Term Project (EAtHC) CBSC15-06E Strengthening the Hydrographic Capacities in the MACHC (Mexico) CBSC15-06F Commonwealth Marine Economies (CME) Programme (UK) CBSC15-06G Report on Fund Opportunities from the World Bank and Other Institutions for Regional Projects (IHO Secretariat) Secretariat Reports and presentations on ongoing developments in regional projects (Maximum 20 minutes each): a) SWPHC (Risk assessment) b) MACHC (OECS Project) c) EAHC (EAHC-TRDC) d) EAtHC (Definition Study for a Long Term Project) e) MACHC (Strengthening the Hydrographic Capabilities) f) UK Overseas Territories (Commonwealth Marine Economies Programme) 15h30 Coffee break Host 16h00 6. Regional projects for CB (continued) Continuation of item 6. RHC Reps 17h30 END OF DAY ONE Chair Time DAY TWO OF CBSC15 – Thursday 8 June Action st 09h00 7. Outcomes of the 1 Session of the IHO Assembly and the Strategic Issues of the CBSC Docs: CBSC15-07 IHO Capacity Building Strategy (Secretariat) Chair/ The meeting will discuss the IHO CB Strategy and the way ahead for the CB Secretariat Strategy, including the development of projects to seek donor funds, the measures of success of the CB Programme and the reviewed IHO Strategic Plan adopted at A-1. 10h30 Coffee break Host 11h00 8. Operational issues of the CBSC 8.1 Draft CB Procedures 9, 10, 11 and 12 Docs: CBSC15-08.1A Draft CB Procedure 9 on Technical Visits (Secretariat) CBSC15-08.1B Draft CB Procedure 10 on the CB Management Plan Secretary (Secretariat) CBSC15-08.1C Draft CB Procedure 11 on the Assessment of the Status of CB Phases (UK) CBSC15-08.1D Draft CB Procedure 12 on a Certificate for the Completion of CB Activities (UK and Secretariat) Revision of the draft CB Procedures 9 (Technical Visits), 10 (CB Management Plan), 11 (Assessment of the Status of CB Phases) and 12 (Certificate for the Completion of CB Activities). 12h30 Lunch break Host 14h00 8. Operational issues of the CBSC (Continued) 8.2 CB Management System update Doc: CBSC15-08.2 CB Management System update (Secretariat) Secretary Analysis of the issues for the continuing development of the CB Management System 8.3 C-55 Status and Developments Doc: CBSC15-08.3 C-55 Status and Developments (Secretariat) Secretariat Secretary will update on the status of C-55 and current developments. 8.4 Performance Indicators and Statistics Docs: CBSC15-08.4 Performance Indicators (Chair) Chair/ Discussion on the requirements for the Performance Indicators and the establishment of the relevant statistics related to CB. 8.5 National Hydrographic (Coordinating) Committee (NHC/NHCC) Docs: CBSC15-08.4 Performance Indicators (Chair) Chair / Discussion on the importance of the establishment of the National Hydrographic Secretariat (Coordinating) Committee (NHC/NHCC). 15h30 Coffee break Host 16h00 8. Operational issues of the CBSC (Continued) 8.5 Review of the 3-year RHC Work Plans 2018-2020 Docs: CBSC15-08.5A MBSHC 3-year Work Plan Chair / CBSC15-08.5B EAHC 3-year Work Plan CBSC15-08.5C EAtHC 3-year Work Plan RHCs CBSC15-08.5D SEPRHC 3-year Work Plan CBSC15-08.5E SWPHC 3-year Work Plan CBSC15-08.5F MACHC 3-year Work Plan CBSC15-08.5G SAIHC 3-year Work Plan CBSC15-08.5H NIOHC 3-year Work Plan CBSC15-08.5I RSAHC 3-year Work Plan CBSC15-08.5J SWAtHC 3-year Work Plan Review of the 3-year Work Plans of the RHCs (CBSC13 Action 45) 17h30 END OF DAY TWO Chair Time DAY THREE OF CBSC15 – Friday 9 June Action 09h00 9. CB Management 9.1 Update of the 2016 CBWP Doc: CBSC15-09.1 Updated 2017 CBWP (Secretariat) Chair Assessment of and feedback to the 2017 CBWP. 9.2 Finance Report Doc: CBSC15-09.2 Finance Report (Secretariat) Secretariat Secretary will introduce the finance report for the approval of the CBSC 10h30 Coffee break Host 11h00 9. CB Management (continued) 9.3 Management Plan Doc: CBSC15-09.3 Draft 2018 CB Management Plan (Secretariat) Chair / CBSC will review, update and approve the 2018 CB Management Plan. Secretariat 9.4 Adoption of the 2018 CBWP Doc: CBSC15-09.4 Adopted 2018 CBWP (Secretariat) CBSC adopt the 2018 CBWP. Doc. CBSC15-09.4 will be drafted during the meeting following the approval of the 2018 CB Management Plan. 12h30 Lunch break Host 14h00 10. Report from the CBSC to the IRCC9 Meeting Chair Preparation of the CBSC Chair report to the IRCC9 Meeting. 14h30 11. Any other business Chair CBSC discuss any other business. 15h00 12. Election of the Chair and Vice-Chair Doc: CBSC15-12 Nomination of Candidates for Chair and Vice-Chair (Secretariat) Chair The Chair will introduce doc. CBSC15-12 with the candidates for CBSC Chair and Vice-Chair for the period 2017-2020 and will invite the CBSC to elect the new Chair and Vice-Chair. 15h30 Coffee break Host 16h00 13. Next CBSC Meetings (venue and date) Definition of the dates and venue for CBSC16 and confirmation of CBSC17 Chair and CBSC18. Participants are expected to offer to host CBSC19. Current status is: CBSC16: May / June 2018 – Goa, India (subject to confirmation) CBSC17: May / June 2019 – Italy CBSC18: May / June 2020 – Poland 16h30 14. Review of the List of Actions Doc: CBSC15-14 Draft list of actions from CBSC15 (IHO Secretariat) CBSC reviews the List of Actions with deadlines and assigned lead. Doc. Chair CBSC15-14 will be drafted during the meeting. 17h00 15. Closure Chair ends the meeting. Chair 17h15 END OF THE MEETING Chair IHO Files No. S3/0104 & CBSC Annex B to IHO CL 20/2017 9th MEETING OF THE IHO INTER-REGIONAL COORDINATING COMMITTEE IHO-IRCC9 Paramaribo, Suriname, 12-14 June 2017 DRAFT AGENDA AND TIMETABLE Note: Presenters of papers in parentheses ( ) Time DAY ONE OF IRCC9 – Monday 12 June Action 08h00 Registration All 09h00 1. a. Opening Remarks Opening of the meeting and welcome. Chair will give the opening remarks and Chair/Host/ then invite the host and the IHO Secretary-General / Director to address the IHO S-G audience. b. Introductions All Participants will be invited to introduce themselves. c. Administrative Arrangements Docs: IRCC9-01A List of Documents (Secretariat) IRCC9-01B List of Participants (Secretariat) IRCC9-01C List of IRCC Members(Secretariat) Chair/Host/ Logistic guidance and information. Documents are presented and updated as Secretariat necessary. 09h30 2. Approval of Agenda Doc: IRCC9-02 Agenda and Timetable (Secretariat) Participants are invited to comment on the agenda and timetable in case Chair updates are necessary. Agenda is adopted. 09h45 3. Matters arising from Minutes of IRCC8 Meeting Docs: IRCC9-03A Minutes of IRCC8 (Secretariat) Chair / IRCC9-03B Status of Action List from IRCC8 (Secretariat) Approval of the IRCC8 Minutes. List of Actions from IRCC8 is reviewed and Secretariat updated. 10h15 4. Review of Terms of Reference and Rules of Procedure Doc: IRCC9-04 IRCC TOR-ROP (Secretariat) Chair / Meeting will review the IRCC Terms of Reference (ToR) and Rules of Secretariat Procedure (RoP). 10h30 Coffee Break Host 11h00 5. Report by the Chair and the Secretariat Docs: IRCC9-05A IRCC Annual Report (Chair) Chair / IRCC9-05B IHO Secretariat Report (Secretariat) Secretariat Highlights from the activity reports are delivered by the Chair and the Secretariat. 11h30 6. Regional Hydrographic Commission (RHC) Reports Docs: IRCC9-06A Nordic HC (NHC Chair) IRCC9-06B North Sea HC (NSHC Chair) IRCC9-06C East Asia HC (EAHC Chair) IRCC9-06D US/Canada HC (USCHC Co-Chair) IRCC9-06E Mediterranean and Black Seas HC (MBSHC Chair)  IRCC9-06F Baltic Sea HC (BSHC Chair) IRCC9-06G Eastern Atlantic HC (EAtHC Chair) IRCC9-06H South-East Pacific Regional HC (SEPRHC Chair) RHC Chairs IRCC9-06I South-West Pacific RHC (SWPRHC Chair) IRCC9-06J Meso American - Caribbean Sea HC (MACHC Chair) IRCC9-06K Southern Africa and Islands HC (SAIHC Chair) IRCC9-06L North Indian Ocean HC (NIOHC Chair) IRCC9-06M ROPME Sea Area HC (RSAHC Chair) IRCC9-06N South West Atlantic HC (SWAtHC Chair) IRCC9-06O Arctic Regional HC (ARHC Chair) RHC Chairs are invited to summarize their report briefly and present the key achievements, the challenges faced and lessons learned in each Region (maximum 10 minutes each). The Committee will be invited to note the key achievements and discuss how to overcome some of the common challenges faced by the RHCs. 12h30 Group Photo followed by Lunch Break Host 14h00 6. RHC Reports (continued) RHC Chairs Continuation of item 6 15h30 Coffee Break Host 16h00 6. RHC Reports (continued) RHC Chairs Continuation of item 6 17h30 END OF DAY ONE Chair Time DAY TWO OF IRCC9 – Tuesday 13 June Action 09h00 7. Reports from IRCC Subordinate Bodies Docs: IRCC9-07A Hydrographic Commission on Antarctica (HCA Chair) IRCC9-07B World-Wide Navigational Warning Service Sub-Committee (WWNWS-SC Chair) IRCC9-07C Capacity Building Sub-Committee (CBSC Chair) Chairs of the IRCC9-07D WEND Working Group (WENDWG Chair) IRCC IRCC9-07E1 MSDI Working Group (MSDIWG Chair) Subordinate IRCC9-07E2 Draft New Edition 2.0.0 of C-17 (MSDIWG Chair) bodies IRCC9-07E3 Proposal to Amend the IHO Resolution 5/2009 "Marine Spatial Data Infrastructure (MSDI) Policy" (MSDIWG Chair) IRCC9-07F IHO-EU Network Working Group (IENWG Chair) IRCC9-07G CSB Working Group (CSBWG Chair) IRCC9-07H1 FIG-IHO-ICA IBSC (IBSC Chair) IRCC9-07H2 Draft New Edition 1.0.0 of S-8A (IBSC Chair) IRCC9-07H3 Draft New Edition 1.0.0 of S-8B (IBSC Chair) IRCC9-07H4 Draft Guidelines for S-5A/B and S-8A/B (IBSC Chair) IRCC9-07I IHO-IOC GEBCO Guiding Committee (GGC Chair) Chairs of the IRCC bodies will present the main achievements, challenges faced, lessons learned and work programs in the IRCC bodies (maximum 10 minutes each). The Committee is invited to consider the inputs and draft publications and to provide guidance of each body’s work programme. 10h30 Coffee Break Host 11h00 7. Reports from IRCC Bodies (continued) RHC Chairs Continuation of item 7. 12h30 Lunch Break Host 14h00 7. Reports from IRCC Bodies (continued) Continuation of item 7. RHC Chairs 15h00 8. Outcomes of the 1st Session of the IHO Assembly (A-1) Docs: IRCC9-08A List of Decisions of A-1 (Secretariat) Chair / IRCC9-08B Other documents to A-1 (to be determined) The Committee will consider the outcomes of the 1st Session of the IHO Secretariat Assembly, including the decisions in general and specifically those related to the establishment of the IHO Council and its Membership, the IHO Resolutions, the 2018-2020 IHO Work Programme, the IHO Strategic Plan and others affecting the IRCC. 15h30 Coffee Break Host 16h00 8. Outcomes of the 1st Session of the IHO Assembly (continued) Continuation of item 8. Chair 17h30 END OF DAY TWO Chair Time DAY THREE OF IRCC9 – Wednesday 14 June Action 09h00 9. Inputs from Member States and other bodies affecting IRCC Docs: IRCC9-09A Input from HSSC8 (HSSC) IRCC9-09B Relations with IGOs, NGIOs and IHO Stakeholders Chair / (Secretariat) Secretariat Highlights from the reports and how they impact the RHCs and the IRCC bodies. Representation of the IHO at international and regional events will be discussed and evaluated. 09h30 10. Data gathering and Management, Maximizing the use of Hydrographic Data Docs: IRCC9-10A Update on Data Gathering and Management, Maximizing the use of Hydrographic Data (Secretariat) Chair / Update on data gathering and management, crowd-sourced bathymetry, Satellite Secretariat Derived Bathymetry, and maximizing the use of hydrographic data will be considered. IRCC will discuss the necessary actions to improve data gathering and also MSDI/NSDI at national and regional levels. Participants are invited to comment and contribute (papers / inputs are expected from the Member States and participants). 10h30 Coffee Break Host 11h00 11. Developments on the Infrastructure of the IHO Secretariat Chair / Doc: IRCC9-11 Update on Infrastructure of the IHO Secretariat (Secretariat) Presentation of the developments on the IHO GIS, databases, online registration Secretariat system and how they impact the RHCs and the Member States’ activities. Participants are invited to comment and contribute. 11h30 12. Other information papers Relevant information papers from the IRCC Members and Observers Chair Organizations will be provided, if any. 11h45 13. Election of the Chair and Vice-Chair Doc: IRCC9-13 Nomination of Candidates for Chair and Vice-Chair Chair (Secretariat) The Chair will introduce doc. IRCC9-13 with the candidates for IRCC Chair and Vice-Chair for the period 2017-2020 and will invite the Committee to elect the new Chair and Vice-Chair. 12h00 14. Next IRCC Meetings (Venue and Date) Definition of the dates and venue for IRCC10 and confirmation of the dates and Chair venue for IRCC11. Participants are expected to offer to host IRCC12. IRCC10: May / June 2018 – Goa, India (subject to confirmation) IRCC11: May / June 2019 – Italy (exact venue to be decided) IRCC12: May / June 2020 – Poland (exact venue to be decided) IRCC13: May / June 2021 – Venue depending on proposals from Member States 12h15 15. Any other business All Participants are invited to present other business items (if any). 12h30 Lunch Host 14h00 16. Review of the Actions and Decisions Docs: IRCC9-16A Draft List of Actions from IRCC9 (Secretariat) All IRCC9-16B Draft List of Decisions from IRCC9 (Secretariat) Review of the actions and decisions agreed during the meeting. Documents IRCC9- 16A and IRCC9-16B will be drafted during the meeting. 14h30 17. IRCC Work Programme Management Docs: IRCC9-17A IHO Work Programme for 2018-2020 (Secretariat) Chair IRCC9-17B Draft IRCC Work Programme (Secretariat) Discussion to build the IRCC Work Programme for 2017-2018 considering the impact of the IHO Work Programme for 2018-2020. Document IRCC9-17B will be drafted during the meeting. 14h50 18. Closure Chair ends the meeting. Chair 15h00 END OF THE MEETING Chair IHO Files N° S3/0104 & CBSC Annex C to IHO CL 20/2017 FIFTEENTH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC15) Paramaribo, Suriname, 7-9 June 2017 and NINETH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC9) Paramaribo, Suriname, 12-14 June 2017 LOGISTICS INFORMATION Meetings The CBSC15 and IRCC9 Meetings will be held at the Ramada Paramaribo Princess Hotel & Casino in Paramaribo, Suriname at the following address: Kleinewaterstraat 9 Paramaribo – Suriname Telephone: +597 424160 / Fax: +597 421946 e-mail: [email protected] Website: www.ramadaparamaribo.com Accommodation in Paramaribo: The recommended accommodation is the Ramada Paramaribo Princess Hotel & Casino (www.ramadaparamaribo.com) which will also be the meeting venue. The following options are available at the Ramada Paramaribo Princess Hotel & Casino: The Maritime Authority Suriname (MAS) has arranged special rates with the Ramada Paramaribo Princess Hotel & Casino under the references CBSC15 and IRCC9. The special rates include breakfast, lunch and free wifi internet. Please use the attached form (Appendix 1) when you will arrange your booking: Type of Room Room + Lunch STD - Single $94.50 STD – Double $112.50 DLX - Single $112.50 DLX - Double $130.50 EXEC – Single $112.50 EXEC – Double $130.50 STANDARD SUITE $112.50 CORNER SUITE $157.50 Please note that breakfast, lunch and free wifi are included in these rates. The rates are per night and on double occupancy basis. Full details of the hotel are available at: www.ramadaparamaribo.com. Participants attending the meeting(s) are requested to arrange their own reservations directly with the hotel (Ramada Paramaribo Princess Hotel & Casino). Please send the Room Reservation Forms (Attached to this Annex) to the hotel by e-mail or fax for each meeting no later than 01 May 2017. Participants for those who wish to attend both meetings should forward both Room Reservation Forms to the hotel.  Other hotels available in the vicinity of the meeting venue can be found at: www.booking.com. Hotel and location Booking details Room rates Access to meeting venue Royal Torarica http://www.royaltorarica.com/en/ Approx. Within walking $175,00 distance (5 min) Torarica Hotel and http://www.torarica.com/en/ Approx. Within walking Casino $195.00 distance (6 min) Please note that lunch is not included in these rates. Transportation to and from Paramaribo to the Johan Adolf Pengel International Airport (PBM) Transfer to and from the hotel can be done by local taxi services available at the airport and hotel. It takes approx. 50-55 minutes to drive from Paramaribo to the Johan Adolf Pengel International Airport. Participants attending the meeting(s) are invited to arrange their own transportation. General Information for Paramaribo Please visit the website indicated below for detailed information about Paramaribo: http://www.surinametourism.sr/ Visa requirements Depending on your nationality, the purpose and duration of your visit, you may require a visa or a tourist card to visit Suriname. We invite you to check visa requirements at your earliest convenience. Anyone requiring visa assistance or a letter of invitation from Suriname for the purposes of obtaining a visa to visit please liaise with the local point of contact Mr. Ryan Fung A Loi. Visa information is available at: http://consulaatsuriname.nl/index.php?option=com_content&view=category&id=29&Itemid=54&lang=english Tourist card information is available at: http://consulaatsuriname.nl/index.php?option=com_content&view=article&id=151&Itemid=77&lang=english Contact details The primary point of contact regarding the meeting details, more particularly logistical, visa and accommodation assistance is as follows: Mr. Ryan Fung A Loi LL.M Head Legal Department Work: + (597) 476733 ext. 234 Mobile: + (597) 8705620 e-mail: [email protected] Appendix: 1. Hotel registration form 2. Credit card authorization form  You do your thing ... leave the rest to usl HOTEL REGISTRATION SHEET Guest Informotlon Check-in date: I Room rate: I USD: I SRD: I Firstname: Last Name: Passport #: Exp. Date: -I Address: I T Country: City: Telephone: E-mail address: 1 I Nationality: Hotel Room Types Type of Room Room + Lunch Selection ROOM PRICESINCLUDE STD-Single $94.50 STD- Double $112.50 ./ Based on double occupancy DLX- Single $112.50 ./ Breakfast included DLX- Double $130.50 ./ FREEuse of WIFI EXEC- Single $112.50 ./ FREEuse of swimming pool EXEC- Double $130.50 STANDARDSUITE $112.50 CORNERSUITE $157.50 Payment Credit Card Payment Yes No We do not accept Master Card. We only accept Visa and American Express. Credit Card Number: Expiration date: Cash Payment Yes No Please complete this form and mall to Telephone (597) 424160 ~ ·-..i---·- merlbc.com Website W~,[Q IIlQ QQQQ(QIIlQ[iQQ,!:;QIIl Contact Person Veronique Fong Hing (AssistantHotel Manager) 597-7460149 Ramada Paramaribo Princess I Kleinewaterstraat 9 I Paramaribo - Suriname I T' +597424160 I F: +597421946 E' [email protected] I W. www.ramadaparamanbo.com  You do your thing... Leave the rest to usl Authorization for Credit Card Use Print and complete this authorization and return All information provided will remain confidential L authorize the Ramada Paramaribo PrincessHotel to process the Credit Card / American Expressaccount that isstated below for the payment of CI Room & Tax charges, CI Food & Beverage charges, CI Laundry charges, CI Extra room charges. I agree to pay for this purchase in accordance with the issuingbank card holder agreement. Guest(s) Name(s): _ Credit / American express Card #: Exp. Date: _ Card Holder's Name: _ Card Holder's Signature: Card Holder's e-mail add: _ Arrival Date : _ Departure Date: _ Total Amount to be charged: Transaction Date: _ ~ Please attach a front & back Copy of the Credit / American Expresscard. If there are any questions, please notify immediately the premises. Ramada Paramaribo Princess Kleinewaterstraat 9 I Paramaribo - Suriname T: (+597) 424160 IF: (+597) 421946 E:[email protected] W: www.ramodaparamaribo.com YOU DO YOUR THING, leave the rest to us... ~ R A",,~,\b(),9N(~' Ramada Paramaribo Princess 1Kleinewaterstraat 91 Paramaribo - Suriname 1T +5974241601 F: +597421946 E IOfo@ramadaparamanbo com 1W. www.ramadaparamanbo.com Dear Hydrographer, Please find attached herewith : CL 20/2017 : FIFTEENTH MEETING OF THE CAPACITY BUILDING SUB-COMMITTEE (CBSC15) Paramaribo, Suriname, 7-9 June 2017 and NINTH MEETING OF THE INTER-REGIONAL COORDINATION COMMITTEE (IRCC9) Paramaribo, Suriname, 12-14 June 2017 Yours sincerely, IHO M.MOLLET