Saatja: "Tiiu Noobel" <
[email protected]>
Saaja: "SM Info", "MKM info", "Thea Treier Brüsselis", "Kati Keel Brüsselis"
Teema: FW: EU ministerial conference on minimum income - 17-18 January 2024
Kuupäev: 2023-12-26 15:03
Tere!
Edastan igaks juhuks. Sotsiaalatašeed olevat saanud, kirjutavad allpool.
Häid pühi soovides
Tiiu
Tiiu Noobel
Sekretär
Eesti Vabariigi alaline esindus Euroopa Liidu juures
Rue Guimard 11/13, 1040 Brüssel
Tel: + 32 2227 4337,
[email protected]
https://eu.mfa.ee/et/
From: Raili Lillemets <
[email protected]>
Sent: Thursday, December 21, 2023 2:54 PM
To: Tiiu Noobel <
[email protected]>
Subject: FW: EU ministerial conference on minimum income - 17-18 January
2024
Tegin kollaseks
Raili Lillemets (Ms)
Permanent Representation of Estonia to the EU
Secretary
+32 22274357 | +32 491357992
eu.mfa.ee | Rue Guimard 11/13, 1040, Brussels
From: Belgian EU-Presidency – Estonia <
[email protected]>
Sent: Thursday, December 21, 2023 2:50 PM
To: Raili Lillemets <
[email protected]>
Subject: FW: EU ministerial conference on minimum income - 17-18 January
2024
From: presidencyEU2024 <
[email protected]>
Sent: Thursday, December 21, 2023 2:12 PM
To: Tanel Pedaru <
[email protected]>; Belgian EU-Presidency –
Estonia <
[email protected]>
Subject: EU ministerial conference on minimum income - 17-18 January 2024
Dear colleagues,
We wish to provide you with some information regarding the EU ministerial
conference “Investing in an inclusive and fair future for Europe - Minimum
income: towards a safety net for all”, which will be held on Thursday 18
January 2024 from 8.30 to 14.30 at the Egmont Palace in Brussels.
It will be preceded by a cocktail dinner, which will take place on
Wednesday 17 January 2024 at 18.00 at the City of Brussels town hall.
Please find enclosed the invitation addressed to your minister in charge
of minimum income. It was already sent to the social attachés of your
Permanent Representation to the EU.
Please also find enclosed the updated practical information note, along
with the transport booklet for this event.
Do not hesitate to contact us if you have any questions.
Kind regards,
The Belgian Presidency Team of the PPS Social Integration
DIRI – Service Relations Internationales | Dienst Internationale Relaties
SPP Intégration sociale, Lutte contre la pauvreté, Économie sociale et
Politique des grandes villes; Centre administratif Botanique Finance
Tower, Boulevard du Jardin Botanique 50 boîte 165, 1000 Bruxelles |
POD Maatschappelijke Integratie en Armoedebestrijding, Administratief
Centrum Kruidtuin; Finance Tower, Kruidtuinlaan 50, bus 165, 1000 Brussel
•
[email protected] •
www.belgium24.eu • <https://twitter.com/BelgiumEU>
<https://www.facebook.com/BelgiuminEU>
<https://www.instagram.com/belgiumineu/>
<https://www.linkedin.com/company/belgiumeu>
Practical
Information
Note
Investing in an inclusive and fair future for Europe – Minimum income: towards a safety net for all
Ministerial conference of the EU Ministers in charge of minimum income (Meeting code:
BE_EU2024_017)
17 – 18 January 2024
Brussels, Belgium
8 December 2023
Contents
Checklist and deadlines ............................................................................................................................. 3
1. General Information .................................................................................................................................... 4
2. Accreditation, size of the delegation, access badges and vehicle passes ..................... 4
Accreditation ...............................................................................................................................................................................................4
Size of the delegation.........................................................................................................................................................................4
Access to the Egmont Palace .....................................................................................................................................................5
3. Provisional Programme .............................................................................................................................6
17 January ........................................................................................................................................Erreur ! Signet non défini.
18 January........................................................................................................................................Erreur ! Signet non défini.
4. Transportation (for Member States’ delegations) ........................................................................ 7
Arrival and departure ..........................................................................................................................................................................7
Public transportation to and from the centre of Brussels ................................................................................ 8
5. Accommodation (for Member States’ delegations) ....................................................................8
6. Security .............................................................................................................................................................9
7. Meeting venues and access....................................................................................................................9
17/01/24: City of Brussels town hall ..................................................................................................................................... 9
18/01/24: Egmont Palace .............................................................................................................................................................. 9
8. Interpretation................................................................................................................................................ 11
9. The Presidency Portal for Informal Events .................................................................................... 11
10. Website/ Social Media .......................................................................................................................12
11. Photographs and video footage.....................................................................................................12
Annex 1. Points of Contact / Useful contacts .......................................................................................13
Annex 2. Accreditation guide ........................................................................................................................14
Practical information note Page 2 of 15
Checklist and deadlines
Date What to do How
Please send name, cell phone
number and e-mail of your DAO to:
From December 8th Appoint your Delegation Accreditation
[email protected]
to January 4th Officer (DAO)
Please mention the event code
BE_EU2024_017
Online accreditation platform (the
December 8th Opening of the accreditation platform
link will be sent to the DAO)
Register your delegation and fill in all Via the online accreditation
required information (personal details, platform
travel dates, hotel)
From December 8th
Contact:
to January 7th
[email protected]
Send us your questions and/or presidencyEU2024@mi-
is.be
Practical information note Page 3 of 15
1. General Information
The Belgian Presidency of the Council of the European Union has the pleasure to welcome
you to Brussels for the ministerial conference of the EU Ministers in charge of minimum
income and has the honour to convey the following practical information.
The plenary session of the meeting will take place at the Egmont Palace in Brussels.
This Practical Information Note (PIN) contains protocol, logistical and technical information
to help you prepare for the meeting. It also includes a list of the information that we kindly
ask you to send us in advance. Any changes to this information will be communicated in
due time by the Presidency.
Prior to the event you will further receive:
• Access to the Presidency Portal for Informal Events (PPI), where you will find all
relevant information for the meeting;
• A discussion guidance note;
• The list of participating Heads of Delegation.
2. Accreditation, size of the delegation, access
badges and vehicle passes
Accreditation
Delegations are kindly asked to appoint a Delegation Accreditation Officer (DAO) who will
be responsible for the accreditation of every member of their delegation. Please
communicate the name, cell phone number and e-mail address of the DAO to
[email protected] before Thursday 4 January at 23:59. Please mention the event
code BE_EU2024_017.
The DAO will receive a link and access code to the accreditation platform to register the
members of their delegation.
We kindly ask you to register at your earliest convenience via the accreditation platform.
The online accreditation platform will be open until Sunday 7 January at 23:59.
In case of any difficulties or questions regarding the accreditation, please contact our help
centre via
[email protected] or +32 2 423 26 24 and/or
[email protected]. Please mention the event code BE_EU2024_017.
Size of the delegation
Delegations of EU Member States, the European Commissioner, the European Parliament
and EAPN can enroll the Head of delegation plus a maximum of 1 delegate. DG EMPL’s
delegation can enroll the Head of delegation plus a maximum of 6 delegates. The FPS
Social Security’s delegation can enroll the Head of delegation plus a maximum of 2
delegates.
For delegations of EU member states, one national security officer and private interpreter
accompanying the delegation can be added upon request. Requests need to be addressed
Practical information note Page 4 of 15
to
[email protected] before Thursday 4 January at 23:59. Please mention the
event code BE_EU2024_017. All other attendees will be considered part of the delegation,
limited to 1+1.
Please note that only accredited delegates will have access to the main venue and other
official programme venues.
Access to the Egmont Palace
Pins The highest level of accreditation, for Heads of Delegation (HoD) of
informal councils and ministerial meetings, grants access to all
areas.
Badges Personalized identification cards for all other members of the
delegation according to their position and function.
VIP vehicle passes Will be foreseen on the basis of the information (license plate
(for drop off and/or number) provided on the accreditation platform. Drivers may
parking) contact their point of contact (see Annex 1 below) to arrange the
collection of the vehicle passes.
Badges, or access pins in case of HoD, will be distributed on Wednesday 17 January during
the cocktail dinner at the City of Brussels town hall. Delegates who cannot attend the
cocktail dinner may collect their badges on Thursday 18 January at the entrance for
delegations (Petit Sablon 8bis, 1000 Brussels). If your HoD cannot come to the cocktail
dinner to collect their pin, please contact your point of contact to arrange another collection
method.
In case of loss of a badge, please report it immediately to your point of contact (see Annex
1 below) or go to the accreditation desk. The validity of the badge will be immediately
terminated, while the organizer will create a new badge upon your request.
Within the Egmont Palace, an accreditation desk will be set up at the entrance for
delegations (Petit Sablon 8bis, 1000 Brussels) in case a new badge needs to be issued.
All personal information provided during accreditation will be processed only in accordance
with EU General Data Protection Regulation (GDPR) obligations. More information about the
privacy policy during the Belgian Presidency of the Council of the European Union is
available via www.belgium24.eu.
Practical information note Page 5 of 15
3. Provisional Programme
The final programme and documents will be made available as soon as possible via the
Presidency Platform for Informal Events (PPI). Once accredited, you will receive a code to
access the documents on the platform.
Date Where Time What Who
Arrival of delegations
18:00 – 18:30
and collection of badges All delegations: HoD and one delegate
(1+1)
17 City of
January Brussels 18:30 – 19:00 Opening speeches Exceptions:
- DG EMPL: HoD and six
2024 town hall
delegates (1+6)
- FPS Social Security: HoD (1+0)
19:00 – 21:00 Cocktail dinner
- Member States’, Commissioner’s,
European Parliament’s delegations:
Arrival of delegations, HoD and one delegate (1+1)
registration and - EAPN: HoD and one delegate (1+1)
welcome - DG EMPL: HoD and six delegates
8:30 – 9:30 (1+6)
- FPS Social Security: HoD and 2
delegates (1+2)
Delegates who did not attend the
Collection of badges
cocktail reception
18 - Member States’, Commissioner’s,
Egmont European Parliament’s delegations:
January HoD and one delegate (1+1)
Palace
2024 9:30 – 10:00 Opening - EAPN: HoD and one delegate (1+1)
- DG EMPL: HoD and six delegates
(1+6)
- FPS Social Security: HoD and 2
delegates (1+2)
10:00 – 13:00 Working session - Member States’, Commissioner’s
and European Parliament’s
delegations: HoD and one delegate
(1+1)
13:00 – 13:20 Family photo - DG EMPL: HoD and six delegates
(1+6)
- FPS Social Security: HoD and 2
13:20 – 14:30 Lunch delegates (1+2)
If you are late or something unexpected happens, inform your point of contact as soon as
possible.
Practical information note Page 6 of 15
4. Transportation (for Member States’ delegations)
Regarding transportation, the Belgian Presidency will apply the same practice as for the
formal Council meetings taking place in Brussels. As such, for the arrival and transportation
of delegations on Belgian soil, the Presidency will resort to the existing fleet of the
diplomatic missions and European institutions in Brussels1. All diplomatic missions in
Brussels have been briefed by the Presidency.
This decision favours a sustainable approach and limits the mobilization of a superfluous
fleet of vehicles.
See “Meeting venue and access” regarding your arrival at the meeting.
For any query regarding transport, we invite you to call +32 2 423 26 24 or send an e-mail to
[email protected]. Please always mention the meeting code
BE_EU2024_017.
Arrival and departure
All delegations are kindly asked to provide their arrival and departure details on the
accreditation platform as soon as possible.
The following information is essential; nevertheless, detailed instructions are provided on
the accreditation platform during the registration process:
• for delegations arriving by car: date and time of arrival in Brussels
• for delegations arriving by plane in Belgium:
o commercial flight – flight number and airline, date and time of arrival and
airport; or
o special flight - airline and aircraft registration number; date and time of arrival
and airport (Abelag / ExecuJet, Aviapartner, Melsbroek)
• for delegations arriving by train: date and time of arrival in Brussels and railway
station.
Check-in for both the inbound and outbound journey must be carried out by the
delegation itself or someone appointed by the delegation, in accordance with the time
frame indicated by the airline/railway company.
Important: In addition to enrolment in the Presidency accreditation platform (see
“Accreditation”), it is important to inform the Belgian authorities of any high-level visit through
the usual channels. This procedure is well known to the embassies and representations
based in Brussels, and has recently again been communicated to them by the Presidency.
An official visit needs to be announced via a Verbal Note to
[email protected].
Beyond the arrival and departure details (place, date, time, flight/train number, place and
address of the stay), please contact your representation regarding the following information:
• Composition of the delegation
• Weapon permit request (if applicable)
1
Exceptionally, escorted motorcades will be provided, depending on the threat analysis of the
Belgian National Crisis Center. Delegations will be informed upfront.
Practical information note Page 7 of 15
• Radio frequency request (if applicable)
• Overflight authorization (if needed)
• Use of VIP lounge at Brussels National Airport, to be requested by the representation
(if needed)
As standard practice during working visits to Belgium, please note that Protocol Foreign
Affairs will not be present upon arrival or departure.
All the information on visits (procedures, forms, …) can be found on the following website :
Protocol guide Visits and Airport Access | FPS Foreign Affairs - Foreign Trade and
Development Cooperation (belgium.be).
Public transportation to and from the centre of Brussels
From Brussels Airport there is a fast, direct connection to the main Brussels railway stations
(Brussels North, Brussels Central and Brussels South). There is a direct train every 15
minutes in both directions. You arrive in the centre of Brussels in just 17 minutes. The
standard ticket price for travel between the airport and the Brussels Zone is €10,30 per trip
and €20,60 for a return trip (as of 08/12/2023).
From elsewhere in Belgium you can download following applications to check schedules
and book tickets:
• Train: https://www.belgiantrain.be/en
• Bus: MIVB Airport Line | Brussels Airport
The links above are also useful if you are travelling from elsewhere in Belgium.
5. Accommodation (for Member States’ delegations)
Rooms have been pre-reserved by the Presidency for each Head of delegation and 1 person
(1+1) for the night of Wednesday 17 January to Thursday 18 January 2024 at:
NH Collection Brussels Grand Sablon
Rue Bodenbroek 2, 1000 Brussels
The NH Hotel is just a 3-minute walk from the Egmont Palace.
To confirm their reservations, delegations must fill in the designated fields in the Presidency
accreditation platform before 07/01/2024.
Breakfast is included but any additional expenses (beverages, minibar, lunches, laundry
service etc.) must be borne by the delegation.
Delegations are responsible for covering the cost of additional nights that extend beyond
the official meeting (period mentioned above) as well as any extra hotel rooms.
Practical information note Page 8 of 15
6. Security
For security reasons, pins and badges must be worn visibly at all times. Access to the
meeting venue will be denied in the absence of a visibly worn badge (or pin).
If you lose your pin or badge, please contact your point of contact without any delay or go
to the accreditation desk, located at the entrance for delegations at Egmont Palace (Petit
Sablon 8bis, 1000 Brussels).
For the Member States’, Commissioner’s and European Parliament’s delegations, please
note that the HoD and up to 2 persons, including the driver, may enter the venue without
going through a security check (x-ray). The pin must however be worn visibly and the
badges will be scanned by Belgian security officers at the gate, before entering
the venue.
All other delegation members will have to go through a formal security check (x-ray) while
entering the meeting venue. In case the HoD is accompanied by a national security officer,
the latter must also be properly registered via the online accreditation platform. Only 1
national security officer will be allowed access to the meeting venue. Requests need to be
sent upfront to
[email protected]. Please always mention the meeting code:
BE_EU2024_017.
Important: Weapon permit and/or Radio frequency (if applicable) must be requested by
Verbal Note sent to
[email protected] (see also “Transportation”).
7. Meeting venues and access
17/01/24: City of Brussels town hall
A cocktail dinner will be held on the evening of Wednesday 17 January at the City of Brussels
town hall located at the Grand-Place of Brussels. Entrance will only be possible via Rue de
l'Amigo, 1000 Brussels. Delegations may be dropped off in front of the entrance located in
Rue de l’Amigo. There are no car parking spaces for participants within the organization
perimeter.
18/01/24: Egmont Palace
The ministerial conference of the EU Ministers in charge of minimum income will be held at
Egmont Palace: Egmont Palace Conference Centre, Petit Sablon 8, 1000 Brussels.
Practical Information | Egmont Palace (ccegmont.be)
Egmont Palace will be entirely dedicated to the meeting.
Egmont Palace, Arenberg Palace, Petit hôtel d'Egmont, Grand Hôtel d'Egmont… all these parts
of the architectural puzzle confer its prestige and letters of nobility on the present Egmont
Conference Centre. This complex of palaces has witnessed almost five hundred years of history
and its successive owners and occupants have been at all times - with a few exceptions -
genuine heralds of peace!
Practical information note Page 9 of 15
Delegations of EU Member States, the European Commissioner and the European
Parliament (HoD + 1) will be seated in the Arenberg room. DG EMPL and the FPS Social
Security’s delegations will follow the meeting from a listening room.
The Conference of EU Ministers responsible for minimum income will be chaired on behalf
of Belgium by the Minister for Pensions and Social Integration, in charge of Persons with
Disabilities, Combating Poverty and Beliris, Mrs Karine Lalieux.
Arrival by car
For the Member States’, Commissioner’s and
European Parliament’s delegations, the HoD and
up to 2 persons (including the driver) may enter
the meeting venue via the “Cour d’Honneur” by
car. Access will be granted to vehicles displaying
the VIP vehicle pass (clearly placed in the top
right corner of the windshield). Passengers must
show their access badges, which will be
scanned for security purposes, or access
Figure 1: Entrance to the main courtyard ("Cour
pin in case of HoD, to the Belgian security d'Honneur") of the Egmont Palace
officers before entering the Cour d’Honneur.
All other delegation members are welcomed at Entrance
Petit Sablon “8 bis” and will undergo a security check (x-
ray).
Parking at Egmont Palace
There are no car parking spaces for participants within the
organisation perimeter, with the exception of the car of the
HoD (for the Member States’, Commissioner’s and
European Parliament’s delegations). After a check of the Figure 2: Entrance "8 bis" of the
VIP vehicle pass, their car is granted access to the “Cour Egmont Palace
d’Honneur” (Petit Sablon 8, 1000 Brussels). The number plate must be provided before
closing of the accreditation platform and a VIP vehicle pass will be issued2. If this has not
been communicated, access to the “Cour d’Honneur” will not be guaranteed. The car of the
HoD may remain parked in the “Cour d’Honneur” during the event.
Please be advised that the number of available parking spaces is limited. Vans and/or buses
are unfortunately not allowed in the “Cour d’Honneur” of the Egmont Palace.
There are parking spaces around the meeting venue. Paid parking spaces are also available
in the surrounding area (parking des Deux-portes, parking Albertina-Square, parking Inno
Louise, parking Toison d’Or, parking Sablon-Poelaert, parking Grand-Place, parking Porte
de Namur).
2
The transportation module in the Accreditation platform will close 3 days before the event.
Practical information note Page 10 of 15
Other means of transportation
The venue is also easily accessible by public transport or on foot.
For the Member States’, Commissioner’s and European Parliament’s delegations, the HoD
and up to 1 person may enter the meeting venue via the “Cour d’Honneur”. All other
delegation members are welcomed at Entrance Petit Sablon “8 bis” and will undergo a
security check (x-ray).
Facilities at Egmont Palace
The Belgian Presidency will provide all necessary services, such as a cloakroom, internet
connection, and working facilities for delegations at the conference venues. The Wi-Fi
password will be provided at the location. If you require photocopying, printing or scanning
during the meeting, please inform your point of contact. There will be several central
printing and photocopying points at the meeting venue.
Please note that it is not allowed to bring luggage into the meeting venue.
Public health measures at Egmont Palace
The meeting will take place on site.
In case of worsening of the epidemiological situation, changes in preventive measures will
be notified in advance. Current information on measures within the Kingdom of Belgium can
be found on the following website: https://www.info-coronavirus.be/en/news/
Medical assistance will be available at the venue.
We would be grateful if you could inform us of any medical condition requiring special
vigilance at the time of accreditation.
Smoking is prohibited in all indoor public spaces.
8. Interpretation
Simultaneous interpretation will be provided in 2/2 regime. The following languages will be
available during the meeting: EN, FR.
Please note that no interpretation will be provided during the cocktail dinner, the breaks
between sessions, or the official lunch. Please kindly indicate in the Accreditation platform
if your Head of delegation will be accompanied by a personal interpreter.
9. The Presidency Portal for Informal Events
The Presidency Portal for Informal Events (PPI) is a platform that contains all necessary
documents related to the meeting, such as the agenda, and other information, practical
arrangements, and logistics. In line with our sustainability goals, no hard-copy versions of
the documents will be distributed.
Practical information note Page 11 of 15
10. Website/ Social Media
Belgian EU Presidency: The Belgian EU Presidency website contains information on all
topics regarding the Belgian Presidency of the Council of the European Union.
Website www.belgium24.eu
Twitter @belgiumEU
Facebook Permanent Representation of Belgium to the EU
Instagram belgiumineu
LinkedIn Permanent Representation of Belgium to the European Union
Flickr https://www.flickr.com/photos/belgiumeu/albums
Youtube @EU2024BE
Handle @EU2024BE
Hashtag #EU2024BE
11. Photographs and video footage
Photographs and video footage from events organized by the Belgian Presidency will be
available on its official channels and the channels of the EU institutions.
Photos will be published on the official Flickr account of the Belgian Presidency and may be
used free of charge with a clear mention of the photographer.
Videos will be available on the official YouTube channel.
Practical information note Page 12 of 15
Annex 1. Points of Contact / Useful contacts
General email address of contact for all information:
[email protected] (please
indicate the event code BE_EU2024_017 in the subject of the email)
Nathalie Hervé (+32 4 8560 32 74), event manager
Céline Caytan (+32 4 9625 97 10), responsible for security and logistics aspects
Anaëlle Becker (+32 4 7111 74 23), responsible for the programme’s content
112 : European emergency number for fire brigade or ambulance
101 : Urgent police assistance
Practical information note Page 13 of 15
Annex 2. Accreditation guide
Step 1 - Identification of the accreditation officer
Each delegation must inform the organizer of the identity of its delegation accreditation
officer (DAO). The details of the person in charge of accreditation of the delegation (surname,
first name, mobile phone number and email) must be sent to
[email protected]
before Thursday 4 January at 23:59, indicating “BE_EU2024_017” in the subject of the email.
Once the information mentioned above has been transmitted, the person responsible for
accrediting the delegation will receive an email with the web address and connection
details for registering the members of their delegation.
Step 2 - Access to the platform
When you access the platform, you must first confirm the personal information you have
entered. Please note that this is a preliminary step that does not count as an accreditation.
Once the personal information has been confirmed, you will be taken to a page where you
can enter the personal details of your Head of Delegation and the delegates.
Step 3 - Accreditation of the delegation
In order to accredit your delegation, it is imperative to fill in the different tabs (Profile -
Transport – Hotel - Programme) for each member of the delegation.
The Profile tab - You are asked to provide :
• Full name, position, date of birth, nationality of the delegates.
• A photo in official format.
• Number, type and expiration date of their identity document.
Similarly, we would be grateful if you could provide us with any information that you feel the
Presidency needs to know regarding food preferences, health concerns and special needs.
If you feel that no particular information needs to be shared with the Presidency in these
two sections, please fill in the section by a comment to that effect.
The Transport tab (for Member States’ delegations) - The Presidency will rely on your
diplomatic mission in Belgium to welcome your Head of Delegation and the members
of their delegation upon their arrival and until their departure. We would be grateful
however to obtain information on the arrival and departure of your delegation in the
“Transport” tab.
The Hotel tab (for Member States’ delegations) - Please select the “NH Sablon” option,
to confirm that your Head of Delegation/the delegate will be staying in one of the pre-
booked rooms: a room has been pre-booked for the Head of Delegation and one
delegate for the night of 17 January – 18 January 2024 at the NH Collection Brussels
Grand Sablon. This confirmation is essential to guarantee the rooms.
Additional costs (drinks, mini bar, lunches, dinners, etc.) will be borne by the delegation.
Similarly, the accommodation of the other members of the delegation and their additional
costs will be borne by the delegation.
Practical information note Page 14 of 15
The Programme tab - Please confirm your attendance to the cocktail dinner, the
ministerial meeting and the lunch by registering for the respective programmes in this
tab.
Practical information note Page 15 of 15
Transport Booklet
Minimum income: towards a safety net for all
Investing in an inclusive and fair future for Europe
Ministerial conference of the EU ministers in charge of minimum
income
17-18/01/2024
Version sent on 21/12/2023
Contents
1. GENERAL INFORMATION .............................................................................................................. 3
2. PROVISIONAL PROGRAMME ....................................................................................................... 4
3. ACCESS AND DIRECTIONS ........................................................................................................... 5
4. SAFETY ................................................................................................................................................ 9
5. ACCOMMODATION (FOR MEMBER STATES’ DELEGATIONS) ........................................... 9
6. CONTACT DETAILS .........................................................................................................................10
7. CHECKLIST .......................................................................................................................................10
Page 2 of 10
Version sent on 21/12/2023
1. General information
• Name of event: Investing in an inclusive and fair future for Europe – Minimum income:
towards a safety net for all (ministerial conference of the EU Ministers in charge of minimum
income) [Meeting code: BE_EU2024_017]
• Cocktail dinner:
o Date: Wed 17/01/2024
o Location: City of Brussels town hall (Grand Place, 1000 Brussels)
o Start time: 18:00
o End time: 21:00
• Ministerial conference:
o Date: Thu 18/01/2024
o Location: Egmont Palace (Place du Petit Sablon 8, 1000 Brussels)
o Start time: between 8:30 and 9:30
o End time: 14:30
Page 3 of 10
Version sent on 21/12/2023
2. Provisional programme
Date Where Time What Who
Arrival of delegations
18:00 – 18:30 and collection of
badges All delegations: HoD and one delegate
(1+1)
17 City of
January Brussels Exceptions:
18:30 – 19:00 Opening speeches - DG EMPL: HoD and six
town hall
2024 delegates (1+6)
- FPS Social Security: HoD (1+0)
19:00 – 21:00 Cocktail dinner
- Member States’, Commissioner’s,
European Parliament’s delegations:
HoD and one delegate (1+1)
Arrival of delegations,
registration and - EAPN: HoD and one delegate (1+1)
welcome - DG EMPL: HoD and six delegates
8:30 – 9:30 (1+6)
- FPS Social Security: HoD and 2
delegates (1+2)
Delegates who did not attend the
Collection of badges
cocktail reception
18 - Member States’, Commissioner’s,
January Egmont European Parliament’s delegations:
HoD and one delegate (1+1)
2024 Palace - EAPN: HoD and one delegate (1+1)
9:30 – 10:00 Opening
- DG EMPL: HoD and six delegates
(1+6)
- FPS Social Security: HoD and 2
delegates (1+2)
10:00 – 13:00 Working session
- Member States’, Commissioner’s
and European Parliament’s
delegations: HoD and one delegate
(1+1)
13:00 – 13:20 Family photo
- DG EMPL: HoD and six delegates
(1+6)
- FPS Social Security: HoD and 2
delegates (1+2)
13:20 – 14:30 Lunch
If you are late or something unexpected happens, inform your point of contact (see Annex 1 below)
as soon as possible.
Page 4 of 10
Version sent on 21/12/2023
3. Accreditation and vehicle passes
Drivers of the Embassies or the Permanent Representations need to be accredited in the
accreditation platform of the Belgian Presidency and to receive badges to be allowed inside the
perimeter of the Egmont Palace. The Transport POC – designated by the Embassies and
Permanent Representations – will receive accounts and access codes to connect to the
accreditation platform with detailed instructions.
Official drivers must be registered by the Transport POC at the latest 10 working days before the
event. Private drivers must be registered at the latest 4 weeks before the event because they
need to undergo a security check by the Belgian security services.
When requesting accreditation for the drivers, the Transport POC will have to mention the license
plate of the vehicle the driver will use and whether the driver will be transporting VIP or delegates.
This information is necessary to print the vehicle passes and can be modified until 3 working days
before the event.
Important note:
The application of a vehicle pass on the vehicle of the head of delegation and on the delegation
vehicle is compulsory whether for a drop-off or for parking. No vehicle will be granted access
without this pass. Drivers may contact their point of contact (see Annex 1 below) to arrange the
collection of the vehicle passes.
Page 5 of 10
Version sent on 21/12/2023
4. Access and directions
17/01: City of Brussels town hall
• Access map
Caption:
Arrival route Drop-off / Pick up point
Post drop-off/pick-up route On foot
➢ By car:
If you are arriving by car, the only possible access is via Rue de l’Amigo, 1000 Brussels. Delegations
may be dropped off in front of the entrance located in Rue de l’Amigo. There are no car parking
spaces for participants within the organization perimeter.
The pick-up point will be the same as for the drop-off.
➢ By public transport:
• If you prefer to use public transport, the nearest bus station is “Grand Place”. The location is 4
minutes' walk from the station.
• You can consult timetables and routes on the STIB-MIVB website: https://www.stib-
mivb.be/index.htm?l=en.
➢ On foot:
If participants prefer to get to the event on foot, please note that the entrance located on the Grand
Place will be closed. Please enter and exit via the entrance located in Rue de l’Amigo, 1000
Brussels. Please refer to the above access map.
Page 6 of 10
Version sent on 21/12/2023
18/01: Egmont Palace
• Access map
Caption:
Drop-off for Head of delegations
Arrival route for Head of delegations
Exit route for Head of delegations
Drop-off for delegations (8bis)
Arrival route for delegations
Exit route for delegations
Possible parking: Rue des Petits Carmes and Place des palais for delegations
Cour d’Honneur for Head of delegations
Grids of the Cour d’Honneur
Page 7 of 10
Version sent on 21/12/2023
➢ By car:
Arrivals:
If you are arriving by car, there are two scenarios to consider:
1. The car carrying the head of delegation is authorised to enter through the gates and to park
in the Cour d'Honneur :
- if the necessary information has been transmitted via the accreditation platform
(number plates, driver's name and contact details of all delegates in the VIP car);
- if the vehicle pass is visible (fixed to the top right-hand corner of the windscreen)
- if passengers have their badges/pins.
Be advised that if any of the previous criteria is not met, members of the delegation in the
car might have to get out of the car and enter through the entrance for delegates and that
the car might be prevented from being parked in the Cour d’Honneur.
The Cour d'Honneur can accommodate a limited number of vehicles. If the Cour d'Honneur
is full, the car entering the courtyard (through the grid n°1) must drop off its head of
delegation at the drop-off point and then leave (through the grid n°3). There are parking
spaces around the meeting venue. Paid parking spaces are also available in the
surrounding area (parking des Deux-portes, parking Albertina-Square, parking Inno Louise,
parking Toison d’Or, parking Sablon-Poelaert, parking Grand-Place, parking Porte de
Namur).
Reminder: Minivans and buses are not allowed in the Cour d'Honneur.
2. Regarding cars not allowed in the Cour d'Honneur : their passengers may enter via “Petit
Sablon 8bis”. They must also have a visible badge affixed to the top right-hand corner of
the windscreen.
In order to prevent traffic issues as much as possible, we kindly ask you to strictly follow the traffic
flow detailed above.
Departures:
1. Each head of delegation and the delegate accompanying them in their vehicle will directly
join the vehicle parked in the Cour d’Honneur and then will proceed to leave through the
exit grid.
In the scenario where the vehicle of the head of delegation could not be parked inside the
Cour d’Honneur, the driver can follow the arrival route and pick-up their head of delegation
at the previous drop-off point.
2. As for the rest of the delegations, they can join their vehicle outside where they are parked.
➢ By public transport:
• If you prefer to use public transport, the nearest tram/bus station is “Petit Sablon”. The meeting
is 2 minutes' walk from the station.
• You can consult timetables and routes on the STIB-MIVB website: https://www.stib-
mivb.be/index.htm?l=en.
➢ On foot:
If you prefer to get to the event on foot, please refer to the above access map.
Page 8 of 10
Version sent on 21/12/2023
4. Safety
• Presentation of badges, pins and vehicle passes
o Badges, or access pins in case of HoD, will be distributed on Wednesday 17 January
during the cocktail dinner at the City of Brussels town hall.
o Delegates who cannot attend the cocktail dinner may collect their badges on
Thursday 18 January at the entrance for delegations (Petit Sablon 8bis, 1000
Brussels). If your HoD cannot come to the cocktail dinner to collect their pin, please
contact your point of contact to arrange another collection method.
o Drivers may contact their point of contact (see Contact details below) to arrange
the collection of the vehicle passes.
• Vehicle safety
The Head of Delegation's vehicle may be parked in the secured Cour d'Honneur of the
Egmont Palace (subject to the availability of parking spaces).
The vehicles of the other members of the delegation will be the responsibility of the
diplomatic missions. Nevertheless, regular police patrols are planned.
• Luggage is not permitted on site.
• In the event of a change in the security context, any updates to instructions will be
communicated to you as quickly as possible.
5. Accommodation (for Member States’ delegations)
Accommodation for the Head of Delegation and
one (1) member of the delegation will be
provided by the Presidency. They will be
accommodated at the NH Collection Brussels
Grand Sablon.
The hotel is located rue Bodenbroek 2, 1000
Brussels, 3 minutes' walk from the Egmont
Palace.
Page 9 of 10
Version sent on 21/12/2023
6. Contact details
If you have any questions, please contact :
•
[email protected] – Please indicate the event code BE_EU2024_017 in
the subject of the email
• Nathalie Hervé: +32 4 8560 32 74
• Céline Caytan: +32 4 9625 97 10
• Anaëlle Becker: +32 4 7111 74 23
Or the call center at
[email protected], +32 2 423 26 24.
We look forward to welcoming your delegation to this ministerial conference of the EU
ministers in charge of minimum income of the Belgian Presidency of the Council of the
European Union. Should you require any further information or particular assistance, please do
not hesitate to contact us in advance.
7. Checklist
- Coordinate arrival with your Delegation Accreditation Officer;
- Contact your point of contact to arrange the collection of the vehicle passes;
- If you are unable to collect the badges and pins as described above, please contact your
point of contact to arrange another collection modality;
- Attach the vehicle passes to the top right of the windscreen to gain access to the security
perimeter;
- Make sure you have encoded all the necessary information (license plate number, whether
the drivers transport the VVIP or the delegates,…) in the accreditation platform: at the latest
3 working days before the event.
For the private drivers information: at the latest 4 weeks before the event.
For the official drivers information: at the latest 10 working days before the event.
Page 10 of 10