CL 63/2016

IHO File No. S1/6200 CIRCULAR LETTER 63/2016 05 December 2016 NOTICE OF THE DISTRIBUTION OF REGIONALLY-BASED SEATS ON THE IHO COUNCIL References: A. IHO CL No. 46/2016 dated 21 September - Call for Member States to declare in which Regional Hydrographic Commission (RHC) they wish to be counted for the purpose of determining the number of seats allocated to each RHC in the IHO Council B. General Regulations of the IHO - Article 16 – Selection of Members of the Council C 5th Extraordinary International Hydrographic Conference - Decision 6 - Council Selection Process D. Finance Regulations of the IHO - Article 6(a) E. IHO CCL No. 07/2016 dated 1 July 2016 - Preparation of the Table of Tonnages Dear Hydrographer, 1. Reference A invited those Member States that are members of more than one Regional Hydrographic Commission (RHC) to declare their preference for which RHC they wished to be counted for the purpose of enabling the Secretary-General to allocate the number of seats on the Council assigned to each RHC and to determine the States that are eligible to occupy those seats in each RHC, in accordance with the processes and guidance described in References B and C. 2. The IHO Secretariat thanks the following Member States that are members of more than one RHC for responding to Reference A: Brazil, Canada, Colombia, Denmark, Egypt, Finland, France, Germany, Iceland, Morocco, Netherlands, Norway, Pakistan, Russian Federation, Saudi Arabia, Spain, Sweden, Thailand, United Kingdom, United States of America. 3. Where a Member State that is a member of more than one RHC has expressed a preference, this has been taken into account. In the case of Saudi Arabia, that did not express a preference, the Secretary-General has followed the process described in Reference C, and assigned it to the RSAHC, which was the first RHC in which Saudi Arabia became a Member State. Distribution of and eligibility to occupy the regionally-based seats on the IHO Council 4. The table provided in Annex A shows the resultant distribution of the 20 seats on the Council allocated to the RHCs and those States that are eligible to be selected to occupy those seats. 5. Some RHCs have already selected the States that will occupy the seat(s) allocated to them. Where this is known by the Secretariat, it is shown in the table. 6. In accordance with sub-paragraph (b)(vi) of Reference B, the table in Annex A may be amended up to 3 months before the beginning of the 1st session of the Assembly if new States become members of the IHO before that date, that is before 24 January 2017. However, it is unlikely that new accessions, if any, will require revising the number of seats allocated to each RHC. Eligibility to occupy the remaining 10 Seats on the IHO Council that are based on hydrographic interest (tonnage) 7. In accordance with Reference D, the Secretariat will use the table of tonnages provided at Annex A to Reference E, subject to the addition of any new Member States, to determine the remaining 10 seats to be occupied on the Council. The Secretary-General will approach each State on the list which has not already been selected to occupy a seat by the RHCs, in turn and in order of highest tonnage, inviting the State to declare if it wishes to take up one of the 10 seats available based on hydrographic interest (tonnage). This process will continue until all 10 seats have been filled. 8. Noting that sub-paragraph (b)(vii) of Reference B sets the closing date for RHCs to declare the identity of the States that they have selected to occupy the first 20 seats on the Council that are allocated on a regional basis as before the last day of the Assembly, the allocation of the remaining 10 seats is dependent upon when the Secretary-General has a complete list of the States that will occupy the regionally based seats. For this reason, Chairs of RHCs are requested to provide the identity of the State(s) that will occupy the seat(s) allocated to their RHCs as soon as it is known. This will enable the allocation of the last 10 seats on the Council to be made earlier than on the penultimate day of the session of the Assembly, subject to the accession up to that date of any new Member State qualifying for one of the 10 seats according to its tonnage. Yours sincerely, Robert WARD Secretary-General Annex A. Table showing the number of seats on the IHO Council distributed on a regional basis and the Member States eligible to occupy those seats. 2  Annex A to IHO CL63/2016 Table showing the number of seats on the IHO Council distributed on a regional basis and the Member States eligible to occupy those seats Member States (MS) eligible to Number of MS occupy one of the 20 Council to be counted Regional Number of MS selected by the RHC seat(s) allocated to the RHCs in the Hydrographic calculation of Council seats to occupy the Council Commission (MS that are Members of more than one the number of allocated to the seat(s) allocated to the RHC shown in bold) seats on a (RHC) RHC RHC proportional (MS whose rights are suspended shown basis in strikethrough) Algeria, Croatia, Cyprus, France, Georgia, Greece, Italy, Monaco, MBSHC Montenegro, Romania, Serbia, 15 3 Slovenia, Syria, Tunisia, Turkey, Ukraine Brunei Darussalam, China, Democratic People's Republic of EAHC Korea, Indonesia, Japan, Korea (Rep 11 2 of), Malaysia, Philippines, Singapore, Thailand, Viet Nam Brazil, Dominican Republic, Cuba, Guatemala, Jamaica, Mexico, MACHC 10 2 Netherlands, Suriname, Trinidad and Tobago, UK, Venezuela Bahrain, Iran (Islamic Rep. of), RSAHC Kuwait, Oman, Pakistan, Qatar, 8 2 Saudi Arabia, United Arab Emirates Cameroon, Democratic Republic of EAtHC the Congo, Morocco, Nigeria, 5 1 Portugal, Spain Bangladesh, Egypt, India, Myanmar, NIOHC 5 1 Sri Lanka Australia, Fiji, New Zealand, Papua SWPHC 5 1 Australia New Guinea, Tonga Belgium, Denmark, Germany, NSHC 5 1 Iceland, Ireland BSHC Estonia, Finland, Latvia, Poland 4 1 SEPRHC Chile, Colombia, Ecuador, Peru 4 1 ARHC Norway, Russian Federation, USA 3 1 Russian Federation SAIHC Mauritius, Mozambique, South Africa 3 1 SWAtHC Argentina, Uruguay 2 1 NHC Sweden 1 1 Sweden USCHC Canada 1 1 Canada Total 82 20 A-2