Third Joint Ministerial Conference on Port State Control

INFORMATION BULLETIN #1 Delegates Second High Level Meeting (HLM02): May 2, 2017 Third Joint Ministerial Conference: May 3 and 4, 2017 Venue: Vancouver Convention Centre, British Columbia, Canada Introduction: This bulletin provides program and registration information for delegates to the Third Joint Ministerial Conference of the Paris and Tokyo Memoranda of Understanding on Port State Control. Action Required: The registration site is now available to register for the Conference: https://ers.snapuptickets.com/ers/online-registration-conference.cfm?event=1803&lan=eng Bulletin Contents: Purpose of the Conference 2 Additional Information 10 Program Overview (proposed) 3 eTAs and Visas Invited Delegates 5 Firearms or Weapons How to Register 7 Your Stay in Canada 12 Hotel and Travel Arrangements 8 Contact Us 14 Purpose of the Third Joint Ministerial Conference of the Paris and Tokyo MOU on Port State Control The theme of the meeting is “Safeguarding Responsible and Sustainable Shipping”. The 2017 event will build on the success of the Second Joint Ministerial Conference of the Paris and Tokyo Memoranda of Understanding (MOU) on Port State Control, which was held in November 2004, and will further discussions on the elimination of sub- standard shipping in both the European and Pacific Rim regions that are bounded by the two Memoranda. Canada’s Minister of Transport will chair the Conference, which will take place on May 3 and 4, 2017, at the Vancouver Convention Centre. It will bring together more than 45 ministers from the two MOU countries to discuss initiatives to promote a wider safety and security culture throughout the entire maritime industry, to protect the global marine environment, and to safeguard crews with respect to their living and working conditions aboard ships. Observer organizations will also be present at the Conference. During the Conference, Ministers will discuss and review past progress, identify specific areas of concern and recommend appropriate courses of action. The Conference will conclude with the signing of a new Ministerial Declaration, followed by a press conference. The High Level Meeting 02 (HLM02) will take place on Monday, May 2, 2017, and will provide delegates with a final opportunity prior to the Conference to address any unresolved issues related to the Ministerial Declaration. Information Bulletin #1 – November 2016 2 Conference Program Overview (Proposed) Monday, May 1, 2017 17:00 – 19:00 Registration for the Second High Level Meeting (HLM02) and the Third Joint Ministerial Conference Tuesday, May 2, 2017 07:00 – 09:00 Registration for HLM02 09:00 – 10:00 HLM02 10:00 – 10:30 Coffee Service 10:30 – 12:00 HLM02 (continued) 12:00 – 13:30 Lunch Break 13:30 – 15:30 HLM02 (continued) 15:30 – 16:00 Coffee Service 16:00 – 17:00 HLM02 (continued) 09:00 – 21:00 Registration for Ministerial Conference 18:00 – 20:00 Welcome Reception for Ministers, Delegates, and Guests Wednesday, May 3, 2017 07:00 – 09:00 Registration for Ministerial Conference 09:00 – 10:00 Opening of Conference by the Minister of Transport for Canada Special Presentation (to be confirmed) Presentations by Ministers/Heads of Delegation (approx. 5-6 minutes each) 10:00 – 10:30 Coffee Service 10:30 – 12:00 Presentations by Ministers/Heads of Delegation (continued) 12:00 – 13:30 Lunch Break 13:30 – 15:30 Presentations by Ministers/Heads of Delegation (continued) 15:30 – 16:00 Coffee Service Information Bulletin #1 – November 2016 3 16:00 – 17:00 Presentations by Ministers/Heads of Delegation (continued) 17:00 Conference Adjourns for the day 18:00 – 20:00 Gala Reception for Ministers, Delegates, and Guests Thursday, May 4, 2017 07:30 – 09:00 Registration for Ministerial Conference 09:00 – 10:30 Presentations by Ministers/Heads of Delegation (continued) 10:30 – 11:00 Coffee Service 11:00 – 11:20 Presentations by Ministers/Heads of Delegation (continued) 11:20 – 11:50 Concluding Comments 11:50 – 12:50 Signing of the Ministerial Declaration and Group Photo 12:50 – 13:00 Closing of Conference by the Minister of Transport for Canada 13:00 – 13:30 Press Conference 13:30 – 15:00 Farewell Reception for Ministers and Delegates Information Bulletin #1 – November 2016 4 Invited Delegates Governments of: Australia Marshall Islands (Republic of the) Belgium (Kingdom of) Montenegro Bulgaria (Republic of) Netherlands Chile (Republic of) New Zealand China (People’s Republic of) Norway (Kingdom of) Croatia (Republic of) Panama Cyprus (Republic of) Papua New Guinea (Independent State of) Democratic People’s Republic of Korea Peru (Republic of) Denmark (Kingdom of) Philippines (Republic of the) Estonia (Republic of) Poland (Republic of) Fiji (Republic of) Portugal (Republic of) Finland (Republic of) Republic of Korea France (Republic of) Romania Germany (Federal Republic of) Russian Federation Greece (Hellenic Republic) Singapore (Republic of) Hong Kong, China Slovenia (Republic of) Iceland Solomon Islands Indonesia (Republic of) Spain (Kingdom of) Ireland Sweden (Kingdom of) Italy (Republic of) Thailand (Kingdom of) Japan Tonga Latvia (Republic of) United Kingdom of Great Britain and Lithuania (Republic of) Northern Ireland Macao (China) United States of America Malaysia Vanuatu (Republic of) Malta (Republic of) Viet Nam (Socialist Republic of) MOUs: Abuja MOU Black Sea MOU Caribbean MOU Indian Ocean MOU Mediterranean MOU Paris MOU Riyadh MOU Tokyo MOU Viña del Mar Agreement Information Bulletin #1 – November 2016 5 Other Organizations: Baltic and International Maritime Council Chemical Distribution Institute Equasis European Commission European Maritime Safety Agency European Union Green Award InterManager International Association of Classification Societies Ltd. International Association of Dry Cargo Shipowners International Association of Independent Tanker Owners International Chamber of Commerce International Chamber of Shipping International Group of P&I Clubs International Labour Organization International Maritime Organization International Mobile Satellite Organization International Parcel Tankers Association International Tanker Owners Pollution Federation Limited International Transport Workers’ Federation International Union of Marine Insurance Oil Companies International Marine Forum Information Bulletin #1 – November 2016 6 How to Register The registration site is available and will allow you to register for the following meetings: • ONLY the Second High Level Meeting (HLM02) – May 2, 2017 • ONLY the Third Joint Ministerial Conference – May 3-4, 2017 • BOTH HLM02 and the Third Joint Ministerial Conference – May 2-4, 2017 Delegates can register on-line at: https://ers.snapuptickets.com/ers/online-registration-conference.cfm?event=1803. Note: This site is secure and protected under the provisions of Canada’s Privacy Act. The information provided will be used to produce the official delegate list and ID badges for the meeting. Please complete this accurately to ensure that your name, title, organization, and other pertinent information are correct. Main Delegation Contact As the Conference approaches, more information bulletins and Conference updates will be released. It is recommended that you provide the name of a main delegation contact to coordinate your pre-conference details. Officials Attending / Guests When registering, all information on officials and guests who will be attending is required. Please complete this accurately to ensure that their names, titles, organizations, and other pertinent information are correct. Special Needs Please advise us of any dietary or physical restrictions that so that we can accommodate accordingly. Information Bulletin #1 – November 2016 7 Hotel and Travel Arrangements Hotel Information The Conference will take place at the Vancouver Convention Centre located in Vancouver, British Columbia, Canada. Vancouver is an international tourist destination and hotel accommodation is often fully booked. Transport Canada has therefore reserved a block of rooms at the Pan Pacific Hotel adjacent to the Convention Centre to ensure sufficient accommodations are available. Early reservation is encouraged. All conference delegates are responsible for their own individual hotel charges. A special block of rooms at a discounted rate (CAD 239.00 + taxes and fees) have been held for the nights of May 1 to 3, 2017 at the designated hotel. In order to receive the discounted rate, all reservations must be made through the hotel using the contact information provided below. Note: All reservations must be received by Monday, April 3, 2017. The discounted rate will only be available for reservations made prior to this date. Any changes to your reservation must be made by contacting the hotel directly. The Pan Pacific Hotel has only allocated a block of rooms at this discounted rate for the nights of May 1, 2 and 3. Should you wish to arrive early or extend your stay, the hotel has offered the discounted rate, subject to hotel availability (CAD 239.00 + taxes and fees) for the nights of April 29, 30 and May 4, 5. If your stay should extend past the 5th, you will need to contact the reservations office via email or telephone in order to book your stay, and any other nights will be priced as per the hotel’s discretion. Reservations ID: 3151211 (Please quote to the Reservations Agent) Reservations Direct Phone: +(011)1-604-662-3223 Reservations Direct Fax: +(011)1-604-895-2469 E-mail: [email protected] Booking Link: https://resweb.passkey.com/go/PortState2017 Late Registration Although it is intended that all delegates experience the convenience of staying at the meeting site, reservations are made on a first come, first served basis. It is important to complete your registration as soon as possible as it is anticipated that the block of rooms will be sold quickly. Information Bulletin #1 – November 2016 8 Flight Information You will be responsible for arranging your own air transportation to Vancouver. We understand that you may not have your flight arrangements booked at this time. Please be sure to update your on-line registration with your flight details once they have been arranged. Transportation Delegates are responsible for their own transportation to and from the Vancouver Convention Centre and / or Hotel. Transportation is available by taxi, limousine, shuttle, and rental car. Information Bulletin #1 – November 2016 9 Additional Information Electronic Travel Authorization (eTA) and Visas New entry requirements are now in effect. Visa-exempt foreign nationals are expected to have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens, and travellers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents cannot apply for an eTA. Be prepared: Apply for an eTA before you book your flight to Canada. Do not wait for the last minute to apply. The information below regarding the visa requirements when visiting Canada has been derived from Immigration, Refugees, and Citizenship Canada. For further details, please consult the website at: http://www.cic.gc.ca/english/visit/visas.asp. Foreign nationals from the following countries do not require a visa to enter Canada, but must obtain an eTA to fly into Canada: • Australia, Belgium, Chile, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Iceland, Ireland, Italy, Japan, Latvia, Lithuania, Malta, New Zealand, Norway, Papua New Guinea, Poland, Portugal, Republic of Korea, Singapore, Slovenia, Solomon Islands, Spain, Sweden, Switzerland, The Netherlands, United Kingdom • US Citizens are exempt from this requirement Foreign nationals from the following countries must obtain a visa in order to enter Canada: • Argentina, Bulgaria, China, DPR Korea, Egypt, Fiji, India, Indonesia, Jamaica, Macao, Malaysia, Marshall Islands, Montenegro, Nigeria, Oman, Panama, Peru, Philippines, Romania, Russia, Thailand, Tonga, Turkey, Vanuatu, Vietnam The Immigration, Refugees and Citizenship Canada Special Event Code for this event is 17CPSC. This event code should be quoted when applying for a visa. You can find information on how to obtain a visa on the Immigration, Refugees, and Citizenship Canada website: http://www.cic.gc.ca/english/visit/business/apply.asp. International travelers who plan to transit through the United States are required to be documented with either a valid passport and a valid visa (unless exempt) or if traveling on the Visa Waiver Program, an approved Electronic System for Travel Authorization (ESTA). Please consult the website at: https://www.cbp.gov/travel/international-visitors. Information Bulletin #1 – November 2016 10 Bringing Firearms or Weapons into Canada As the Conference host, Transport Canada advises that the Canada Border Services Agency (CBSA) restricts the importation of firearms or weapons into Canada. Specifically, the Agency outlines that: • All firearms and weapons must be declared to CBSA. If they are not declared, they may be sieged. • Documentation must be presented to CBSA to prove that you are entitled to possess a firearm in Canada and you must transport it safely. If you or someone in your delegation is planning to bring a firearm into Canada, please consult the Canada Border Services Agency (CBSA) website at http://www.cbsa- asfc.gc.ca/import/iefw-iefa-eng.html for further details. Information Bulletin #1 – November 2016 11 Your Stay in Canada Arrival International travelers will arrive at Vancouver International Airport in Richmond, some 12 kilometres south of the centre of Vancouver. Excellent taxi, limousine and shuttle service to downtown hotels is available at the airport, and information on these can be found on the Vancouver International Airport website, http://www.yvr.ca/en/passengers/transportation. Prices for taxi services from the airport to the hotel are zoned at $35 CAD. Climate The average daytime temperature in Vancouver in May is 9-12°C or 48-53°F. Currency and Credit Cards The currency in Canada is the Canadian Dollar, which is divided into 100 cents. Denominations of two dollars and lower are coins, while larger denominations are bank notes. At the time of printing, the Canadian Dollar exchange rate for US currency was approximately $1.00 CAD = $0.75 US. United States currency is widely accepted in Canada. Banks near Pan Pacific Hotel and the Vancouver Convention Centre will exchange travellers’ cheques. Most internationally recognized currencies and travellers’ cheques can be easily exchanged at commercial banks, hotels and international airports in Canada. Credit cards are accepted at hotels, restaurants, department stores and most shops in Vancouver. Taxes and Rebates The Goods and Services Tax (GST) is a value-added tax of 5% levied by the Government of Canada on most goods and services purchased in Canada. In addition to the GST, the Province of British Columbia levies a sales tax of 8% on hotel accommodations and 7% on other goods and services. If you are a non-resident visitor to Canada, you cannot claim a rebate of the goods and services tax/harmonized sales tax (GST/HST) that you paid for all purchases made in Canada. The visitor rebate program for GST/HST was replaced on April 1, 2007, with the Foreign Convention and Tour Incentive Program (FCTIP). A non-resident visitor to Canada may be eligible to claim a GST/HST rebate on certain purchases related to conventions or for tour packages under the FCTIP. You can find more information on the FCTIP online at: http://www.cra- arc.gc.ca/tx/bsnss/tpcs/gst-tps/rbts/vstrs/fctp-eng.html Information Bulletin #1 – November 2016 12 Electrical Power Supplies Voltage in Canada is 110/115 AC/60 cycles. Transformers are not normally available from hotels. British Columbia and Vancouver More than three-quarters of British Columbia’s land area is mountainous. The Rocky Mountains run the length of the province cutting diagonally from the Southeast to the Northwest, flanked by a series of companion ranges – the Columbia, Monashee, Cariboo, Selkirk, Purcell, Cassiar, Omineac and Skeena ranges. Almost 60 per cent of the province is covered with forest. Vancouver is situated in the extreme Southwest of the province. The population of Vancouver and surrounding municipalities is over 2 million people, close to half the population of British Columbia. Vancouver is widely regarded as one of the world’s most beautiful cosmopolitan cities. Vancouver is the commercial and transportation heart of the province. The birth of the present City of Vancouver dates to 1884, when the Canadian Pacific Railway made it the terminus of its transcontinental railway. Over 25 per cent of Canada’s entire international maritime trade passes through the Greater Vancouver Gateway including some 10 million tonnes of Western Canadian bulk commodities such as coal, grains and forest products. Some 15 million air passengers transited Vancouver International Airport in the last year and close to 1 million international cruise ship passengers were handled by the Port of Vancouver. Amenities Vancouver is well known for its variety of outdoor activities, including golf, sailing, fishing, hiking, skiing and aerial tours. Vancouver has some 13 excellent public and private golf courses. The City also enjoys a sophisticated arts and cultural life, through its internationally acclaimed museum, symphony orchestra, opera company and a number of well-regarded theatre and dance companies. Vancouver is also served by a variety of excellent restaurants and extensive shopping areas. Local Transportation Public transit is provided through the extensive Sky Train (metro), bus and Sea Bus system. Fares are inexpensive. Downtown Vancouver is also served by helicopters and float planes operating from the Burrard Inlet. Information Bulletin #1 – November 2016 13 Contact Us Conference Secretariat: E-mail: TC.3rdJointMinisterialConference- [email protected] Fax: +(011)1-613-998-0637 Registration: Register on-line at: https://ers.snapuptickets.com/ers/online-registration- conference.cfm?event=1803&lan=eng Reservations for Hotel: Reservations ID: 3151211 (Please quote to the Reservations Agent) E-mail: [email protected] Phone: +(011)1-604-662-3223 Fax: +(011)1-604-895-2469 Information Bulletin #1 – November 2016 14 ADDENDUM TO INFORMATION BULLETIN #1 Ministers Third Joint Ministerial Conference: May 3 and 4, 2017 Venue: Vancouver Convention Centre, British Columbia, Canada Introduction: This Addendum to Bulletin # 1 provides additional information for Ministers attending the Third Joint Ministerial Conference of the Paris and Tokyo Memoranda of Understanding on Port State Control. Bulletin Contents: Other Arrangements for Ministers 2 Other Information 3 Other Arrangements for Ministers Courtesy Car Services We are offering courtesy car service to Ministers, their officials and guests. Please let us know when you register if you will require transportation, or if you will obtain your own transportation. Security Security measures will be in place to ensure the safety and security of Ministers. Delegate Assistants Program Delegate Assistants will be assigned to each Minister to provide general assistance during the Conference. Addendum to Information Bulletin #1 – November 2016 2 Other Information Delegate Biographies and Speeches The Conference timetable will allow for a 5-6 minute presentation by each Minister. Each Minister will be asked to provide Transport Canada, in advance of the Conference, an electronic version of his or her speech as well as a short biography. Specific details on the format of these speeches will be available in a future bulletin. The speeches will also be included in the Conference Final Report. Addendum to Information Bulletin #1 – November 2016 3 Transport Canada Transports Canada Safety and Security Sécurité et sûreté Tower C, Place de Ville Tour C, Place de Ville 11th Floor 11e étage 330 Sparks Street 330, rue Sparks Your file Votre référence Ottawa, Ontario Ottawa (Ontario) K1A 0N8 K1A 0N8 Our file Notre référence December 7, 2016 Mr. Kristen Michal Minister of Economic Affairs and Infrastructure Harju 11 15072 Tallinn Estonia Dear Minister, As you are aware, Canada will be hosting the Third Joint Ministerial Conference of the Paris and Tokyo Memoranda of Understanding on Port State Control on May 3-4, 2017 in Vancouver, Canada. Further to Transport Canada’s letter of invitation to you dated March 22, 2016, enclosed for your perusal is a copy of Information Bulletin #1 and Addendum for Ministers providing general Conference information. Subsequent bulletins will follow as additional details become available. Should you have any questions or require further information, you may refer to the Third Joint Ministerial Conference on the Transport Canada website at http://www.tc.gc.ca/eng/marinesafety/oep-inspection-psc-menu-4496.html or contact the Conference Secretariat at TC.3rdJointMinisterialConference- [email protected]. Yours sincerely, Event Manager Third Joint Ministerial Conference Enclosures www.tc.gc.ca 21-0019 (0401-04) Saatja: Laviolette, Joanne < [email protected]> Saatmisaeg: 8. detsember 2016. a. 20:04 Adressaat: mkm info Teema: Third Joint Ministerial Conference on Port State Control / Information Bulletin #1 and Addendum for Ministers Manused: Information Bulletin #1.pdf; Addendum to Ministers.pdf; Estonia.pdf It is with pleasure that I send you the attached information regarding the Third Joint Ministerial Conference of the Paris and Tokyo Memoranda of Understanding on Port State Control. The Conference will take place at the Vancouver Convention Centre in Vancouver, British Columbia, on May 3-4, 2017. The Second High Level Meeting will be held on May 2, 2017. The registration site is now available to register for the Conference: https://ers.snapuptickets.com/ers/online-registration-conference.cfm?event=1803&lan=eng A special block of rooms at a discounted rate (CAD 239.00 + taxes and fees) have been held for the nights of May 1 to 3, 2017 at the designated hotel. In order to receive the discounted rate, all reservations must be made through the hotel using the contact information provided below. Reservations are made on a first come, first served basis. It is important to complete your registration as soon as possible as it is anticipated that the block of rooms will be sold quickly. Reservations ID: 3151211 (Please quote to the Reservations Agent) Reservations Direct Phone: +(011)1-604-662-3223 Reservations Direct Fax: +(011)1-604-895-2469 E-mail: [email protected] Booking Link: https://resweb.passkey.com/go/PortState2017 Subsequent bulletins will follow as additional details become available. In the interim, further information, if required, can be obtained by contacting: Third Joint Ministerial Conference Secretariat Transport Canada Tower C, Place de Ville 330 Sparks Street, 10th Floor Ottawa, Ontario K1A 0N8 Email: TC.3rdJointMinisterialConference-TroisiemeConferenceMinisterielleConjointe.TC@tc.gc.ca Yours sincerely, Joanne Laviolette Event Manager Third Joint Ministerial Conference Saatja: Liisa Surva Saatmisaeg: 28. detsember 2016. a. 16:40 Adressaat: VA_eva Koopia: Taivo Linnam�gi Teema: Third Joint Ministerial Conference on Port State Control Manused: Addendum_to_Ministers.pdf; Estonia.pdf; Information_Bulletin__1.pdf; Third_Joint_Ministerial_Conference_on_Port_State_Control__Information_B ulletin__1_and_Addendum_for_Ministers.htm; Third_Joint_Ministerial_Conference_on_Port_State_Control__Information_B ulletin__1_and_Addendum_for_Ministers.txt Tere, Majandus- ja Kommunikatsiooniministeeriumini (MKM) on j�udnud meeldetuletus osalemaks Kanadas toimuval Third Joint Ministerial Conference of the Paris and Tokyo Memoranda of Understanding (MOU) on Port State Control (2.-4. mai 2017). Kutse k�nealusel �ritusel osalemiseks on laekunud juba k�esoleva aasta m�rtsi l�pus (31.03.2016) ning Veeteede Ameti peadirektorile on MKMi poolt esitatud ettepanek �ritusel osalemiseks, kuiv�rd ka eelmisel kohtumisel osales just peadirektor, mitte minister. Lisan laekunud materjalid manusesse. Seekordses kirjas on m�rgitud, et kohtumise teemaks on "Safeguarding Responsible and Sustainable Shipping" (Paris and Tokyo MOU on Port State Control). Kohtumisel arutatakse senist progressi, kirjeldatakse kitsaskohad ja soovitatakse edaspidiseks vajalikud sammud. Kohtumise tulemusena allkirjastatakse ministrite deklaratsioon. P�evakava ei anna kahjuks j�tkuvalt suurt teavet kohtumise teemade kohta, I p�eva osas ei ole midagi t�psemat kirjas ja II- III p�evaks on planeeritud erinevate ministrite s�nav�tud (iga�hel aega 5-6 minutit). Palume t�psustada, kas Veeteede Ameti peadirektoril on kavas k�nealusel kohtumisel osaleda ning kas Veeteede Amet peab vajalikuks, et kohtumisel osaleks ka transpordi asekantsler? Lugupidamisega Liisa Surva Merendustalituse juhataja 6 256 426