Invitation

Saatja: "Justiits- ja Digiministeerium" <[email protected]> Saaja: "Justiits- ja Digiministeerium" <[email protected]> Teema: FW: Invitation to the 49th plenary of the T-PD/Invitation al la 49e reunion pleniere du T-PD Kuupäev: 2025-09-23 06:17 From: KIMPIAN Peter <[email protected]> Sent: Monday, September 22, 2025 2:11 PM Subject: Invitation to the 49th plenary of the T-PD/Invitation al la 49e reunion pleniere du T-PD Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga. Tundmatu saatja korral palume linke ja faile mitte avada. Dear T-PD Members, Observers and Participants, The Secretariat is pleased to announce the 49th plenary meeting of the Committee of Convention 108, which will take place, in person, in Strasbourg from 3 to 5 November 2025. Please find attached the invitation letter. The draft agenda will soon be available on our <https://www.coe.int/en/web/data-protection/consultative-committee-tpd/mee tings> website. Kindly note that a tour de table on the state of play of the ratification of Protocol CETS No. 223 (“Convention 108+”) amending the Convention for the Protection of Individuals with regard to Automatic Processing of Personal Data (ETS No. 108) as well as on the actual or planned use of Model Contractual Clauses under the corresponding items will be scheduled during the meeting. Please confirm the participation of the designated experts no later than 10 October 2025. Regarding the travel expenses, participants whose travel is borne by the Council of Europe, please contact [email protected] <mailto:[email protected]> , with <mailto:[email protected]> [email protected] in copy. Best regards, TP-D Secretariat *** Chers Membres du T-PD, Observateurs et Participants, Le Secrétariat vous annonce que la 49ème réunion plénière du Comité de la Convention 108 se déroulera, en présentiel, à Strasbourg du 3 au 5 novembre 2025. Veuillez trouver ci-jointe la lettre d’invitation. Le projet d’ordre du jour sera bientôt disponible sur notre <https://www.coe.int/fr/web/data-protection/consultative-committee-tpd/mee tings> site web. Veuillez également noter qu’un tour de table sur l’état des procédures de ratification du Protocole STCE No.223 (« Convention 108+ ») amendant la Convention pour la protection des personnes à l'égard du traitement automatisé des données à caractère personnel (STE n° 108) ainsi que sur l'utilisation effective ou prévue des clauses contractuelles types sous les points correspondants seront organisé lors de la plénière. Veuillez confirmer la participation des personnes concernées d’ici 10 octobre 2025 au plus tard. Pour ce qui est du remboursement des frais de voyage, les participants dont les frais sont couverts par le Conseil de veuillez contacter <mailto:[email protected]> [email protected], en mettant <mailto:[email protected]> [email protected] en copy. Meilleures salutations, Le Secretariat du T-PD DIRECTORATE GENERAL HUMAN RIGHTS AND RULE OF LAW (DGI) DIRECTORATE OF SECURITY, INTEGRITY AND RULE OF LAW DIGITAL GOVERNANCE AND SPORT DEPARTMENT DATA PROTECTION UNIT Ref ►DG1/009/2025 PO ►864473 Strasbourg, 22 September 2025 INVITATION LETTER 49TH PLENARY MEETING OF THE CONSULTATIVE COMMITTEE OF THE CONVENTION FOR THE PROTECTION OF INDIVIDUALS WITH REGARD TO AUTOMATIC PROCESSING OF PERSONAL DATA [ETS No 108] (CONVENTION 108) The Secretariat of the Council of Europe has the honour to convene the 49TH Plenary meeting of the Committee of Convention 108 as follows: Opening: 3 November 2025 (09:00 a.m. CET) Closing: 5 November 2025 (1:00 p.m. CET) Place: Strasbourg, Palais de l’Europe, Room 2 Subjects: 49TH Plenary Meeting For the meeting documents you are kindly invited to consult the Draft agenda on the Data Protection website which is regularly updated. Languages: English and French I. Participants traveling at the Council of Europe’s expenses The travel and subsistence expenses of one participant delegated by a State Party to Convention 1081 will be borne by the Council of Europe on the terms specified in the enclosed Rules. Please note that the rate of daily allowance has been set at € 195 for 2025. State Parties wishing to send more than one expert to the meeting are responsible for the travel and subsistence expenses of the other expert(s). You are requested to arrange to travel by the cheapest route (plane in economy class) and, if possible, make use of reduced transport fares. By virtue of Article 3 of the Rules, all claims for 1 List of Parties: https://www.coe.int/en/web/conventions/full-list?module=signatures-by-treaty&treatynum=108 COUNCIL OF EUROPE Tel ► +33 (0)3 90 21 50 79 Site ► www.coe.int F-67075 Strasbourg Cedex Email ► [email protected] www.coe.int/en/web/data- protection reimbursement of travel expenses for all means of transport must be accompanied by a copy of the relevant ticket and evidence of the expenditure actually incurred, such as an invoice. In no case shall the amount reimbursed exceed the actual expenditure incurred. The claim form and supporting documents must be returned by e-mail as soon as possible, ideally before the meeting, and at the latest within 30 days after the end of the meeting. Reimbursement will be made by bank transfer after the meeting. Please note that, upon request, the Council of Europe can provide you with a prepaid airline/train ticket. Once a ticket has been issued, it will not be possible to allow for any change in itinerary. The Data Protection Commissioner to the Council of Europe: • Ms. Tamar Kaldani Experts: • Ms. Isabel Barberá, Rhite consultancy, engineer specializing in Responsible AI and Privacy Engineering • Ms. Murielle Popa-Fabre, consultant specializing in the impact, policies and governance of Generative AI • Mr. Eduardo Bertoni, Center for Human Rights and Humanitarian Law, American University Washington College of Law • Mr. Marcelo Ienca, School of Medicine, Technical University of Munich II. Observers and other participants without reimbursement States and organisations on the list of observers for the work of the T-PD are entitled to appoint one representative, without the right to vote, and without reimbursement of travel and/or subsistence expenses. In addition, the following Council of Europe bodies may send a representative to meetings of the Committee, without the right to vote but with defrayal of expenses at the charge of their respective votes of the ordinary budget: the Parliamentary Assembly, the Congress of Local and Regional Authorities, the European Court of Human Rights, the Commissioner for Human Rights, the Conference of INGOs enjoying participatory status with the Council of Europe, the Steering Committee for Human Rights (CDDH), Steering Committee for Human Rights in the fields of Biomedicine and Health (CDBIO), the European Committee on Legal Co-operation (CDCJ), the European Committee on Crime Problems (CDPC) and the Steering Committee on Media and Information Society (CDMSI). III. Miscellaneous Please have with you a passport or identity card, this invitation letter, which you may be required to show at the entrance of the Council of Europe premises. An insurance policy taken out by the Council of Europe with the insurers AIG EUROPE (Policy number 9.502.001) covers risks related to official journeys such as medical expenses for illness, accident and medical repatriation for persons up to their 80th birthday. The following help line AIG EUROPE Assistance 24 Hours can be called in case of need: +32 2 739 9990/+32 2 739 9991 (Summary of guarantees). COUNCIL OF EUROPE Tel ► +33 (0)3 90 21 50 79 Site ► www.coe.int F-67075 Strasbourg Cedex Email ► [email protected] www.coe.int/en/web/data- protection Before your departure we advise you to check the French Ministry of Foreign Affairs website for any update concerning travel restrictions. We also recommend that you take note of the practical arrangements and safety instructions in force on the Council of Europe premises. You are responsible for obtaining any visas necessary for your journey and may use this invitation letter to do so. Participants should be able to communicate sufficiently in one of the languages of the meeting, i.e. English or French. Please confirm your participation by 10 October 2025 to [email protected] (by sending the name, position, address, telephone, e-mail address and working language (English/French) of the person(s) appointed to attend the meeting). Should you require any further information regarding the event or your participation, please feel free to contact the Secretariat: [email protected]. Yours sincerely, Peter Kimpian Secretary to the Committee on Convention 108 COUNCIL OF EUROPE Tel ► +33 (0)3 90 21 50 79 Site ► www.coe.int F-67075 Strasbourg Cedex Email ► [email protected] www.coe.int/en/web/data- protection