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THIS CIRCULAR LETTER REQUIRES A VOTE IHB Files No. FO/592/17 & S1/1001/WP CIRCULAR LETTER 54/2016 06 October 2016 PROPOSED IHO WORK PROGRAMME AND BUDGET FOR 2017 References: A. IHO Financial Regulations, Article 8 - (b) B. IHO Resolution 12/2002 as amended - Planning Cycle C. IHO Resolution 1/2014 - Guiding Principles for IHO Funds D. XVIIIth International Hydrographic Conference - Decision 18 - Approval of the 5-Year Work Plan E. XVIIIth International Hydrographic Conference - Decision 21 - Approval of IHO 5-Year Budget 2013-2017 F. Finance Committee CL 02/2016 dated 2 August - Proposed IHO Work Programme and Budget for 2017 G. IHO CL 2016/26 dated 3 June - Call for Approval of a new edition of the Staff Regulations of the IHO H. IHO CL 2016/45 dated 20 September - Approval of Edition 8.0.0 of IHO Publication M-7 Staff Regulations of the IHO I. IHO CL 2016/41 dated 23 August - Date of entry into force of the Amendments to the Convention on the IHO and its supporting Documents J. IHO CL 2016/23 dated 23 May - Announcement of the Selection of a Technical Standards Support Officer in the Secretariat of the IHO K. IHO CL 2016/19 dated 20 April - Approval of the Finance Report for 2015 Dear Hydrographer, 1. Following the guidance in References A, B and C, the Directing Committee has formulated the proposed Budget for 2017. This is based on the proposed Work Programme for 2017, which, in turn, is guided by the IHO five-year Work Plan and Budget approved by the XVIIIth International Hydrographic Conference (References D and E). It also takes into account the progressive adjustments that are approved annually by the Member States when each year’s Work Programme and Budget are approved. 2. In accordance with Reference A, the draft Budget was provided to the Members of the Finance Committee in August for their review and comments (see Reference F). Three Member States (Chile, Ecuador and France) responded and approved the draft Budget. France and Chile provided comments which were addressed by the Directing Committee and did not require any subsequent adjustments. 3. This Circular Letter now invites Member States to consider and approve: a. the proposed Budget for 2017 as shown in Annex A, and b. the associated Work Programme as shown in Annex B. Draft Budget for 2017 4. In addition to the proposed figures for 2017, the Budget tabled at Annex A shows the figures previously approved in the IHO five-year Budget. Comparison figures indicating the difference between the approved Budget for 2016 and that proposed for 2017 are also provided. Where there are differences between the 2016 and the 2017 Budget, supporting comments have been included. 5. The following notes are provided in support of the Budget being proposed for 2017: Budget Adjustments 5.1 As in 2016, the Directing Committee has made a provision in the budget to supplement the Internal Retirement Fund in order to ensure that there will be sufficient investment capital in the fund to support all IHO pension obligations for retired and retiring staff. This takes in to account the agreed changes in the Staff Regulations (see References G and H) where a pension of similar value to a pension payable under the Monaco Caisse autonome des Retraites (CAR) system will be provided by the IHO in the case that the commercially-based IHO personalized retirement plans are worth less than the CAR system at the time of retirement. 5.2 The increased allocation to the Capacity Building Fund is dependent upon receiving additional income as a consequence of the accession of new Member States that will be eligible to join the Organization under the terms of the amended Convention on the IHO that will enters into force on 8 November 2016 (see paragraph 5.4 below). The increased allocation is based on an assumed increase of 25 shares from newly joined Member States. Share Value 5.3 In 2016, the share value for membership contributions was increased by 1%, to 4 024.32€, as forecast in the approved 5-year budget 2013-2017. Taking into account the current and forecast financial situation of the Organization, the Directing Committee does not propose to apply the further 1% increase in the share value indicated for 2017 in the approved 5-year budget 2013-2017. The share value for 2017 will therefore remain at 4 024.32 Euros. 5.4 The budget being proposed for 2017 takes into account a net increase of shares compared to the number of shares forecast in the five-year budget (768 shares rather than the forecast of 694 shares) and an increase in shares compared to 2016 (there are 742 shares currently). This is due to changes in declared tonnages, the accession of four new Member States not forecast in the five-year budget and the potential that several States currently applying for membership of the IHO will be able to join in 2017 now that the amendments to the Convention on the IHO will enter into force in November 2016 (see Reference I). The forecast contribution income for 2017 is 3,090,678€. This is 269,868€ more than the figure in the approved five-year budget forecast and 124,754€ more than in the budget approved for 2016. 5.5 Taking into account all forms of income, the total forecast income for 2017 is 3,359,678€. This is 301,381€ (9.85%) more than the figure in the five-year budget forecast. Travel 5.6 The overseas travel component of the budget is based on the draft proposed IHO work programme for 2017 and takes into account savings anticipated from changes to the Staff Regulations that more closely align IHO Secretariat travel reimbursement rules with the UN Common System. Medical Cover for Staff and Retirees 5.7 The costs associated with medical cover for Staff and retirees are an estimate based on the latest figures for 2016, with an increase due to the addition for a full year of one Member of Staff (Technical Standards Support Officer –see Reference J). IHO Funds 5.8 Internal Retirement Fund (IRF). As in 2016, a provision of 65k€ is being proposed for the IRF to increase the capital required in the fund so as to meet its potential liabilities, including the additional protection being provided to those locally recruited Members of Staff covered by commercially-based IHO personalized retirement plans, as described in paragraph 5.1. 5.9 Renovation and Enhancement Fund. The assets in the Renovation and Enhancement Fund are sufficient to meet all anticipated requirements. Accordingly, the Directing Committee considers that there is no requirement to allocate additional monies to this fund in 2017. 2 5.10 Relocation Fund. A provision of 5k€ is proposed to maintain the fund at an appropriate level in anticipation of staff changeover (at least one Director will change in 2017). 5.11 Conference Fund. The Directing Committee proposes to allocate the sum of 20k€ to the Conference Fund, as forecast in the approved five-year budget. 5.12 ABLOS Fund. The ABLOS Fund supports the biennial ABLOS Conference. It is maintained directly from the attendance fees levied for ABLOS Conferences. No allocation from the IHO budget was forecast in the five-year budget and none is required in 2017. 5.13 Capacity Building Fund. Expenditure from the Capacity Building Fund will be made in accordance with the Capacity Building Programme for 2017 prepared by the Capacity Building Sub Committee and approved by the Inter Regional Coordination Committee. The Capacity Building programme for 2017 is available on the IHO website at: Home > Capacity Building / Management / CB Work programme. As described in paragraph 5.2, an additional allocation of 115k€ is anticipated, on the condition that new Member States join the IHO during the year. 5.14 IBSC Fund. The IBSC was previously supported from the Special Projects Fund, with an allocation of 10k€ per annum approved in the five year work program. This allocation is now being shown against the recently created IBSC Fund (see Reference K). Draft Work Programme for 2017 6. The proposed IHO work programme for 2017 tabled at Annex B is arranged under the three IHO programmes. For each element of the work programme, the most relevant strategic directions are shown. The proposed work programme also contains, where possible, remarks identifying the key deliverables expected in 2017, together with any significant risks to delivery, where they have been identified by the relevant bodies. Action Required 7. A two-thirds majority of IHO Member States is required in order to approve the proposed Budget for 2017. Responses are requested no later than 30 November 2016 so that any comments and/or changes proposed by Member States can be taken into account by the Directing Committee when preparing the final version of the documents which then will be implemented on 1 January 2017. A Voting Form is provided in Annex C. On behalf of the Directing Committee Yours sincerely, Robert WARD President Annex: Annex A: Proposed Budget for 2017 (bilingual English/French) Annex B: Proposed Work Programme for 2017 Annex C: Voting Form 3 Annex A to IHO CL54/2016 S1/1001/WP-FO/592/17 PROPOSED BUDGET FOR 2017 (BILINGUAL ENGLISH/FRENCH) PROPOSED BUDGET FOR 2017 PROJET DE BUDGET POUR 2017 TABLE 1 TABLEAU 1 PROPOSED IHO BUDGET DETAILS FOR 2017 PROJET DETAILLE DE BUDGET DE L'OHI POUR 2017 SUMMARY RECAPITULATIF 5-Year Budget Approved Proposed Difference Chapters and Items budget budget (2017) 2016 2017 2017 - 2016 Commentaires Comment Budget Chapitres et postes budgétaires Budget Budget Différence quinquennal approuvé révisé 4 064,57 Unit share value - Valeur de la part 4 024,32 4 024,32 Tonnage actuel + estimation pour nouveaux Etats Current tonnage + estimate for new Member States Number of shares - Nombre de parts 748 774 26 Membres (25 parts) (25 shares) Nombre total de parts des Etats suspendus à août Total number of shares of suspended Member Provision for suspended Member States -11 -6 5 States as of August 2016 2016 Provision pour Etats membres suspendus 694 Final number of shares 737 768 31 Nombre de parts définitif (Euros) (Euros) (Euros) (Euros) 3 058 297 Income - Revenus 3 206 924 3 359 678 152 754 3 057 698 Net Expenditure - Dépenses nettes 3 206 650 3 354 100 147 450 ------------ ------------ ------------ 599 Budget Excess/Deficit - Excédent/Déficit budgétaire 274 5 578 ------------ ------------ ------------ 599 Effect on capital - Effet sur le capital 274 5 578 =========== =========== =========== 1 TABLE 2 TABLEAU 2 INCOME REVENUS 5-Year Budget Approved Proposed Difference Chapters and Items budget budget (2017) 2016 2017 2017-2016 Commentaires Comment Budget Chapitres et postes budgétaires Budget Budget Différence quinquennal approuvé révisé (Euros) (Euros) (Euros) (Euros) 2 820 810 CONTRIBUTIONS 2 965 924 3 090 678 124 754 Contributions SALES OF PUBLICATIONS 0 1 500 Ventes de publications INTEREST ON BANK ACCOUNTS 60 000 88 000 28 000 40 000 Intérêts sur comptes en banques EXTRAORDINARY INCOME 8 200 Revenus exceptionnels INTERNAL TAX 187 787 181 000 181 000 0 Imposition interne ---------- ---------- ---------- 3 058 297 3 206 924 3 359 678 152 754 ========== ========== ========== 2 TABLE 3 TABLEAU 3 DETAILED EXPENDITURE DETAIL DES DEPENSES 5-Year Budget Approved Proposed Difference Chapters and Items budget budget (2017) 2016 2017 2017-2016 Commentaires Comment Budget Chapitres et postes budgétaires Budget Budget Différence quinquennal approuvé révisé Chapter 1 - Personnel Costs Chapitre 1 - Dépenses de personnel (Euros) (Euros) (Euros) (Euros) 495 417 Salaries - Directing Committee - Salaires - Comité de direction 485 000 485 000 0 638 769 - Category A - Personnel de catégorie A 575 000 582 000 7 000 147 966 - Translators - Personnel de traduction 210 000 212 000 2 000 495 856 - General Services (B & C) - Services généraux (B & C) 490 000 480 000 -10 000 L'augmentation reflète l'accroissement des besoins Increase to reflect growth in requirements for out of en heures supplémentaires, notamment pour la hours activity, such as preparations for meetings 6 408 Overtime for B & C Categories - Heures suppplémentaires pour les catégories B et C 6 500 7 500 1 000 préparation de réunions. Costs dependent on Salaries - Coûts liés aux salaires 41 321 Annual Bonus (B & C Categories) - Gratification annuelle (catégories B & C) 38 700 40 000 1 300 363 478 Payment to Retirement schemes - Cotisation patronale de retraite 395 650 380 000 -15 650 16 983 Insurances based on wages - Assurances assises sur salaires 17 000 17 000 0 Augmentation des cotisations pour un meilleur Increase of contributions in order to receive better 70 000 Medical (GAN premiums) - Primes médicales versées au GAN 110 000 120 000 10 000 remboursement reimbursement 11 000 Family Allowances - Allocations familiales 18 000 20 000 2 000 35 000 Education Grants - Allocations pour frais d'études 25 000 5 000 -20 000 Allocation versée à une personne au lieu de deux Allocation for one staff member instead of two Costs independent of Salaries - Autres charges indépendantes des salaires 85 000 Medical claims paid - Remboursements de soins 90 000 140 000 50 000 -35 000 Medical refunds from GAN - Remboursements médicaux du GAN -60 000 -105 000 -45 000 Augmentation du niveau des remboursements Increase in level of reimbursement Home rental - Indemnité de logement 7 000 7 000 0 Allocation versée à une personne au lieu de deux Only one staff member; previously it was two 15 000 Home Leave - Congés dans les foyers 15 000 15 000 0 12 000 Miscellan. Personnel Expenses - Autres dépenses de personnel 3 000 4 000 1 000 Provision pour bonus de performance exceptionnelle, Provision for exceptional performance bonus iaw ref révision du Règlement du Personnel revised Staff Regs Controllable Personnel costs - Coûts de personnel modulables 2 000 Salaries - Temporary staff - Personnel temporaire 1 000 1 000 0 8 000 IHB Staff training - Formation du personnel du BHI 7 000 7 000 0 ---------- ---------- ------------ 2 409 198 TOTAL CHAPTER I - TOTAL CHAPITRE I 2 433 850 2 417 500 -16 350 3 5-Year Budget Approved Proposed Difference Chapters and Items budget budget (2017) 2016 2017 2017-2016 Commentaires Comment Budget Chapitres et postes budgétaires Budget Budget Différence quinquennal approuvé révisé Chapter II - Current Operating Costs Chapitre II - Dépenses de gestion courante Maintenance, communications, etc - Entretien, communications, etc (Euros) (Euros) (Euros) (Euros) 5 000 Maintenance of building - Entretien des locaux 42 000 45 000 3 000 2 700 Multirisk insurance - Assurance multi-risques 3 000 4 000 1 000 Basé sur l'historique des dépenses Based on historical expenditure 50 000 Maintenance of IT equipment - Entretien des équipements 60 000 62 000 2 000 Basé sur l'historique des dépenses Based on historical expenditure 10 200 Office Stationery - Fournitures de bureau 8 000 10 000 2 000 Basé sur l'historique des dépenses Based on historical expenditure 40 000 Postage, telephone, telefax - Courrier, télécommunications 34 000 35 000 1 000 3 300 Local Travel - Déplacements locaux 1 500 1 800 300 6 000 Bank Charges - Frais bancaires 7 000 8 000 1 000 65 000 Contract support - Support contractuel 10 000 30 000 20 000 4 400 Auditors fees - Honoraires du commissaire aux comptes 8 000 8 000 0 15 000 Public Relations - Relations publiques 12 000 21 000 9 000 Basé sur l'historique des dépenses Based on historical expenditure 1 000 Miscellan. Operating Expenses - Autres charges d'exploitation 1 000 1 000 0 Travel costs - Frais de déplacements Conformément aux besoins recensés par le CBSC Based on requirements identified by the CBSC for 50 000 Technical Assistance (CB) - Assistance technique (CB) 50 000 50 000 0 pour 2017 2017 Conformément au projet de programme de travail Based on the draft proposed IHO work programme 235 000 Long Distance - Grands déplacements 265 000 250 000 -15 000 OHI pour 2017, et aux économies anticipées par les for 2017 and on the anticipated savings anticipated révisions du Règlement du Personnel under the revised Staff Regs Publications costs - Frais de publications 12 000 I.H. Review - Revue hydrographique internationale 10 000 10 000 0 2 000 Other publications - Autres publications 1 600 1 600 0 Provision for bad debts - Provisions pour créances douteuses 50 000 50 000 0 ---------- --------- ------------ 501 600 TOTAL CHAPTER II - TOTAL CHAPITRE II 563 100 587 400 24 300 4 5-Year Budget Approved Proposed Difference Chapters and Items budget budget (2017) 2016 2017 2017-2016 Commentaires Comment Budget Chapitres et postes budgétaires Budget Budget Différence quinquennal approuvé révisé Chapter III - Capital Expenditure Chapitre III - Dépenses d'équipement (Euros) (Euros) (Euros) (Euros) 30 000 Purchase of IT equipment - Equipements informatiques 8 000 10 000 2 000 12 000 Furniture & other equipment - Mobilier et autres équipements 3 000 5 000 2 000 1 200 Purchase Publications & Binding - Reliures et publications 500 1 000 500 20 000 Depreciation of fixed assets - Dépréciation des immobilisations 15 000 20 000 5 000 ---------- --------- ------------ Augmentation pour couvrir la remise à niveau de Increase to cover upgrading of IT equipment, and 63 200 TOTAL CHAPTER III - TOTAL CHAPITRE III 26 500 36 000 9 500 l'équipement informatique, et les amortissements du depreciation of recently acquired equipment matériel acheté récemment ============== ============================================================== ============== ============== 2 973 998 Annual Operating Costs - Coût opérationnel annuel 3 023 450 3 040 900 17 450 ============== ============================================================== ============== ============== Chapter IV - Asset Allocation Chapitre IV - Immobilisations Purchase of IT equipment - Equipements informatiques 15 000 15 000 0 Furniture & other equipment - Mobilier et autres équipements 10 000 10 000 0 25 000 25 000 0 Chapter V Allocation to Funds Chapitre V Dotations aux fonds dédiés 8 200 GEBCO Fund - Fonds pour la GEBCO 8 200 8 200 0 3 000 Renovation and Enhancement Fund - Fonds de rénovation et d'amélioration 0 0 0 20 000 Conference Fund - Fonds pour les conférences 20 000 20 000 0 Pour maintenir le fonds à un niveau approprié en To maintain fund at apropriate levels in anticipation 7 500 Relocation Fund - Fonds pour les déménagements 0 5 000 5 000 anticipation d'un changement de personnel of staff changeover Allocation supplémentaire basée sur l'augmentation Increase in allocation based on the resultant 45 000 Capacity Building Fund - Fonds pour le renforcement des capacités 45 000 160 000 115 000 du revenu si les états demandeurs deviennent increase in income if applicant Member States join membres en 2017 in 2017 Special Project Fund - Fonds pour les projets spéciaux 20 000 20 000 0 L'IBSC était auparavant supporté par le Fonds de IBSC was previously supported from the Special Projets Spéciaux, avec une allocation de 10K€ par Projects Fund, with an allocation of 10k€ per annum IBSC Fund 10 000 10 000 an approuvée par le programme de travail approved in the five year work program. This quinquennal. Cette allocation est maintenant allocation is now being shown against the recently inscrite au Fonds IBSC nouvellement créé created IBSC Fund Internal Retirement Fund - Fonds de Retraite Interne 65 000 65 000 0 ---------- --------- ------------ 83 700 TOTAL CHAPTER V - TOTAL CHAPITRE V 158 200 288 200 130 000 ------------ ------------ ------------ 3 057 698 TOTAL EXPENDITURE - Dépense totale 3 206 650 3 354 100 ============ ============ ============ 5 TABLE 3A TABLEAU 3A SUMMARY OF EXPENDITURE RECAPITULATIF DES DEPENSES 5-Year Budget Approved Proposed Difference Chapters and Items budget budget (2017) 2016 2017 2017-2016 Commentaires Comment Budget Chapitres et postes budgétaires Budget Budget Différence quinquennal approuvé révisé (Euros) PERSONNEL COSTS - DEPENSES DE PERSONNEL (Euros) (Euros) (Euros) 2 409 198 Salaries Directing Committee - Salaires Comité de direction 2 433 850 2 417 500 -16 350 Diminution due à des remboursements médicaux Reduction due to increase in rate of reimbursement Salaries Other staff - Salaires autres membres du personnel plus importants - Allocation pour frais d'études of medical costs and Education grant being paid to Social charges - Charges sociales versée à une seule personne one member of staff only Benefits and Pensions - Prestations de retraite Controllable Personnal cost - Coûts de personnel modulables 501 600 CURRENT OPERATING COSTS - DEPENSES DE GESTION COURANTE 563 100 587 400 24 300 Prise en compte de l'inflation - augmentation du Increase takes in to account inflation - increase of Maintenance, communications, etc.. - Entretien et communications support contractuel contract support Contract support - Support contractuel Travels - Déplacements Publications - Publications L'augmentation tient compte de la dépréciation des Increase takes in to account depreciation of fixed 63 200 CAPITAL EXPENDITURE - DEPENSES DE CAPITAL 26 500 36 000 9 500 immobilisations et de la remise à niveau continue de assets - and continuing upgrading of IT equipment l'équipement informatique ASSET ALLOCATION - IMMOBILISATIONS 25 000 25 000 0 ALLOCATIONS TO FUNDS - DOTATIONS AUX FONDS DEDIES 8 200 GEBCO Fund - Fonds pour la GEBCO 8 200 8 200 0 3 000 Renovation and Enhancement Fund - Fonds de rénovation et d'amélioration 0 0 0 20 000 Conference Fund - Fonds pour les conférences 20 000 20 000 0 Pour maintenir le fonds à un niveau approprié en Allocation to maintain fund at apropriate levels in 7 500 Relocation Fund - Fonds pour les déménagements 0 5 000 5 000 anticipation d'un changement de personnel anticipation of staff changeover Augmentation de l'allocation basée sur Increase in allocation based on the resultant 45 000 Capacity Building Fund - Fonds pour le renforcement des capacités 45 000 160 000 115 000 l'augmentation du revenu provenant de nouveaux increase in income if applicant Member States join Etats Membres en 2017 in 2017 Special Projects Fund - Fonds pour les projets spéciaux 20 000 20 000 0 L'IBSC était auparavant supporté par le Fonds de IBSC was previously supported from the Special Projets Spéciaux, avec une allocation de 10K€ par Projects Fund, with an allocation of 10k€ per annum IBSC Fund 10 000 10 000 an approuvée par le programme de travail approved in the five year work program. This quinquennal. Cette allocation est maintenant inscrite allocation is now being shown against the recently au Fonds IBSC nouvellement créé created IBSC Fund Internal Retirement Fund - Fonds de Retraite Interne 65 000 65 000 3 057 698 Net Expenditure - Dépenses nettes 3 206 650 3 354 100 147 450 6 ANNEX - FUNDS / ANNEXE - FONDS Funds available Anticipated Expected Proposed Anticipated beginning of Funds available income in Expenditure for Funds remaining V - FUNDS 2016 Résultat net 2016 at end 2016 2017 2017 at end of 2017 Commentaires Comments V - FONDS Fonds Net result 2016 Fonds prévus Revenus Propositions de Fonds prévus disponible début disponibles à la prévus en dépenses pour restants à la fin 2016 fin 2016 2017 2017 2017 L'allocation inclut la subvention Allocation includes the contribution from reçue de Monaco. Monaco. GEBCO FUND Budget 2017 pas encore présenté A budget proposal for 2017 has not 193 882,71 25 000,00 168 882,71 16 500,00 10 000,00 175 382,71 FONDS POUR LA GEBCO par le comité directeur GEBCO - been submitted by GEBCO Guiding dépenses estimées sur la base Committee - estimated expenditure is des années précédentes based on previous years Inclut les fonds reçus de la Nippon Includes funds received from the GEBCO FUND - EXTERNAL FUNDING Foundation en support du Nippon Foundation in support of the FONDS POUR LA GEBCO - FINANCEMENT 1 515 814,00 1 510 000,00 5 814,00 5 814,00 programme de formation GEBCO 2016/2017 AND 2017/2018 GEBCO EXTERNE 2016/2017 et 2017/2018 et du training program and of the FFOFM Forum Les dépenses relatives à la Expenditures related to the ABLOS ABLOS CONFERENCE FUND conférence ABLOS de 2017 -46,19 -46,19 -46,19 Conference of 2017 should be balanced FONDS POUR LA CONFERENCE ABLOS devraient être équilibrées par les by the registration fees frais d'inscription RENOVATION AND ENHANCEMENT FUND 80 489,46 0,00 80 489,46 0,00 0,00 80 489,46 Pas de besoin de dotation en 2017 No requirement to add to fund in 2017 FONDS DE RENOVATION ET D'AMELIORATION CONFERENCE FUND 380 357,99 10 000,00 370 357,99 20 000,00 130 000,00 260 357,99 Assemblée en 2017 Assembly in 2017 FONDS POUR LES CONFERENCES Les dépenses éventuelles à Eventual expenditure to be approved by approuver par le HSSC devraient HSSC should be balanced by the PRESENTATION LIBRARY FUND FONDS POUR LA être équilibrées par les ventes de income from the sales of new editions of 22 279,42 22 279,42 22 279,42 BIBLIOTHEQUE DE PRESENTATION la nouvelle édition de la the S-52 Presentation Library bibliothèque de présentation S-52 RELOCATION FUND 288 354,36 0,00 288 354,36 5 000,00 60 000,00 233 354,36 Départ d'au moins un directeur Departure of at least 1 Director FONDS POUR LES DEMENAGEMENTS Les montants de début et de fin de Opening and closing balances take into période tiennent compte des account pension payments to retired INTERNAL RETIREMENT FUND pensions versées aux retraités, staff, contributions by active staff and 3 324 908,00 80 000,00 3 244 908,00 120 000,00 204 000,00 3 160 908,00 des contributions du personnel en interest on capital sum FONDS DE RETRAITE INTERNE activité et des intérêts sur le capital Dépenses estimées en attente du Estimated expenditures subject to the SPECIAL PROJECTS FUND 86 533,01 86 533,01 20 000,00 106 533,01 programme de travail 2017 à 2017 work programme to be approved FONDS POUR LES PROJETS SPECIAUX approuver par le HSSC by HSSC Les dépenses annuelles de The annual operational expenses of the fonctionnement du comité doivent IBSC are expected to be balanced by être équilibrées par les fees levied on those institutions seeking IBSC FUND redevances versées par les recognition for their courses . 19 216,00 19 216,00 19 216,00 organismes ayant un cours FONDS IBSC homologué Hors opérations conditionnées par Not taking into account actions CAPACITY BUILDING FUND des financements externes non dependant on external funding not yet 542 626,02 -250 936,00 291 690,02 160 000,00 -451 690,02 0,00 encore approuvés approuved FONDS POUR LE RENFORCEMENT DES CAPACITES TOTAL 6 454 414,78 1 374 064,00 4 578 478,78 341 500,00 -47 690,02 4 064 288,76 Annex B to IHO CL54/2016 S1/1001/WP - FO/592/17 PROPOSED WORK PROGRAMME 2017 Proposed IHO Work Programme for 2017 (as submitted to MS for approval) Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue PROGRAMME 1 - CORPORATE AFFAIRS Objective / Deliverable: Co-operation with International Organizations and participation in relevant 1&3 1.1 To maintain relationships with relevant international organizations in order to further the interests of the IHO by enlisting their meetings support and cooperation and to participate in projects of common interest ensure HCA activities are recognised by 1.1.1 Antarctic Treaty Consultative Meeting (ATCM) SG ADCS ADCC China, June? ATCM, coordination and liaison present relevant IHO programmes, Singapore, 22-24 April 1.1.2 Comité International Radio Maritime (CIRM) DTech ADSO ADDT coordinate activities with OEMs, outreach, Singapore to be requested to coordination and liaison consider representing the IHO present relevant IHO programmes, 1.1.3 Council of Managers of National Antarctic Programs (COMNAP) SG ADCS ADCC coordinate data acquisition activities with Brno, Czech Republic COMNAP, outreach, liaison ensure IHO activities are recognised and European Union Initiatives, 1.1.4 SG ADCS ADSO supported as appropriate by the EU, including: coordination and liaison Up to 4 meetings in Europe ensure that the maritime dimension of 1.1.4.1 INSPIRE DTech ADDT ADCS spatial data infrastructures is recognized in See also 1.1.14.4 and 1.1.20.5 the Inspire framework 1.1.4.2 IHO-EU Network WG DTech ADCS ADSO 1.1.4.3 European Maritime Day SG ADCS ADSO Poole, UK, May? FIG working week and General present relevant IHO programmes, Assembly 1.1.5 International Federation of Surveyors (FIG) DCoord ADCC ADSO coordinate activities with FIG, outreach Helsinki, 29May-2Jun and liaison Consider local representation present relevant IHO programmes, 1.1.6 International Federation of Hydrographic Societies (IFHS) SG ADSO ADCC outreach via annual HYDRO meetings present relevant IHO programmes, 1.1.6.1 HYDRO17 SG ADSO ADCC (Europe?) outreach 1.1.7 International Association of Antarctic Tour Operators (IAATO) SG ADCS ADCC No meetings anticipated 1.1.8 IALA, such as: DTech ADSO ADCC IALA HQ, eNav20 - Mar? eNav21 – Sep? present relevant IHO programmes, provide 1.1.8.1 e-NAV Committee DTech ADSO ADDT Coordinate IHO representation with S-100 liaison activities UKHO representative (IHO rapporteur) Possibly meeting back-to-back with 1.1.8.2 Annual secretariat liaison meeting SG ADSO ADCC coordinate programmes, particularly CB another meeting -1- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue 1.1.8.3 Workshops on IHO related issues DTech ADSO ADCC Local representation when possible 1.1.9 International Association of Ports and Harbours (IAPH) SG ADDT ADCC No meetings anticipated coordinate programmes, particularly in 1.1.10 International Cartographic Association (ICA) such as: DTech ADCC ADCS relation with GI and training standards 1.1.10.1 ICA Conference 28 DTech ADCS ADCC Washington DC, USA, 2-7Jul. 1.1.10.2 ICA Commission on SDI and Standards DTech ADCC ADDT No meeting expected 1.1.10.2 ICA Working Group on Marine Cartography DTech ADCS ADCC No meeting expected present relevant IHO programmes, International Electrotechnical Commission (IEC) (such as IEC Technical TC80 plenary meeting, London, UK, 1.1.11 DTech ADDT ADCS coordinate S-100 and other IHO Committee 80) 3 days (date and venue tbc) standards developments, liaison 1.1.12 International Maritime Organization (IMO), including: present relevant IHO programmes and 1.1.12.1 Assembly SG ADSO ADCC A-30, London, UK, 27Nov-6Dec tbc activities, outreach and liaison present relevant IHO programmes and 1.1.12.2 Council SG ADSO ADCC No IHO participation activities, outreach and liaison present relevant IHO programmes and 1.1.12.3 MSC DTech ADSO ADCC MSC98, London, UK, 7-16Jun tbc activities, outreach and liaison present relevant IHO programmes and NCSR-4, London, UK, 6-10 Mar 1.1.12.4.1 NCSR DTech ADSO ADDT activities, outreach and liaison (tbc) present relevant IHO programmes and IMO/ITU EG 13, London, UK, 10-14 1.1.12.4.2 Intersessional meetings on e-Nav or other issues DTech ADSO ADDT activities, outreach and liaison Jul (tbc) present relevant IHO programmes and TCC67, London, UK, 26-28 Jun 1.1.12.5 TCC DCoord ADCC ADSO activities, coordination with IMO TC, (tbc) outreach and liaison 1.1.12.6 World Maritime Day – IMO HQ No IHO participation 1.1.12.7 World Maritime Day – parallel event Panama, Nov? Not anticipating IHO attendance at 1.1.13 International Maritime Pilots’ Association (IMPA) SG ADSO ADCC IMPA Congress 2017 Intergovernmental Oceanographic Commission (IOC) of UNESCO, 1.1.14 DCoord ADSO ADCC including: present relevant IHO programmes and Assembly-29, Paris, France, 19-30 1.1.14.1 Assembly in conjunction with 1.1.14.2. DCoord ADSO ADCC activities, outreach and liaison June 1.1.14.2 Executive Council in conjunction with 1.1.14.1. DCoord ADSO ADCC EC50, Paris, France, Jun? IODE-XXIV Promote the use of S-100 by the IOC, 1.1.14.3 IODE Committee DTech ADDT ADCC Kuala Lumpur, Malaysia, 27-31 outreach and liaison March ensure appropriate levels of coordination MS may not have MS to be requested to represent 1.1.14.4 Specialized WGs -(such as GLOSS) DTech ADSO ADCC with IHO work items related to tides and resources or technical IHO if IHO technical support surface currents background to participate required -2- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue Include 2nd International Conference on Marine/Maritime Spatial Planning MSP 2017, Paris, France, 15-17 March 1.1.15 International Organization for Standardization (ISO), including: DTech ADDT ADCS 44th meeting, Stockholm, Sweden, present relevant IHO programmes and Jun? (tbc) activities, coordinate IHO standards 1.1.15.1 ISO Technical Committee 211 DTech ADDT ADCS development with ISO programmes, outreach and liaison 45th meeting Date and venue tbd (USA?) present relevant IHO programmes and Normally undertaken as a short side 1.1.16 Joint Board of GIS (JB-GIS) SG ADCS ADDT activities, outreach, coordination and trip from another meeting = very liaison with other geospatial organisations limited extra cost 1.1.17 NATO geospatial bodies, such as: DTech ADDT ADSO coordination and liaison with other 1.1.17.1 DGIWG DTech ADDT ADSO UK to consider representing the IHO geospatial organisations 1.1.18 UN, including: SG ADSO ADCS present relevant IHO programmes and 1.1.18.1 UN General Assembly SG ADSO ADCS activities, outreach, recruitment of new No IHO participation IHO Member States present relevant IHO programmes and 1.1.18.2 UNICPOLOS & SPLOS SG ADSO ADCS activities, outreach, recruitment of new No IHO participation IHO Member States present relevant IHO programmes and 1.1.18.3 UN High Level Conference on Oceans and Seas SG ADSO ADCS activities, outreach, recruitment of new Fiji, 5-9 Jun IHO Member States 1.1.18.4.1 UN-GGIM SG ADCC ADCS present relevant IHO programmes and UNGGIM-7, New York, USA, August activities in relation to UN-GGIM programme to ensure that hydrography is 1.1.18.4.2 UN-GGIM High Level Forum SG ADCC ADCS appropriately represented in doctrine being 5th HLF,place?, date? developed by UN-GGIM and adopted by UN ensure that hydrography is appropriately accounted for in the implementation of the 1.1.18.5 UNISDR SG ADCC ADCS No participation anticipated in 2017 Sendai Framework for Disaster Risk Reduction 2015-2030 present relevant IHO programmes and activities in relation to UNEP programme 3rd UNEA Assembly, date and 1.1.18.6 UN Environment Assembly SG ADCC ADSO to ensure that hydrography is appropriately venue tbd (end of 2017) represented in doctrine being developed by UNEA -3- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue ensure that IHO standards are compliant 11th UN Conference on the with UN resolutions on Standardization of Standardization of Geographical 1.1.18.7 UN-GEGN ADCS Geographical Names, state of the art on Names/ UN GEGN 30, New York, 7- Gazetteer databases, modelling 18 Aug ensure appropriate levels of coordination No meetings anticipated, low level 1.1.19 World Meteorological Organization (WMO) SG ADSO ADCC with IHO work items related to WWNWS correspondence only, and MSI delivery ETMSS & ETSI Meetings, 20-31 ensure appropriate levels of coordination March, Helsinki, Finland (tbc) 1.1.19.1 Participation at ETMSS, ETSI and other JCOMM meetings DTech ADSO ADCC with IHO work items related to S-100 and to WWNWS and MSI delivery JCOMM-5, Jakarta, Indonesia, 25- 31 Oct (tbc) Other organizations when their agendas have relevance to the programme of the IHO, such as : the Group on Earth Observation (GEO); the Scientific Committee on Antarctic Research (SCAR); the Global Partnership for Secretary-General or Director or AD ensure IHO programmes and outcomes Oceans (GPO); the International Cable Protection Committee (ICPC), the 1.1.20 responsible for the relevant RHC when are recognised and coordinated with other 2 meetings (one Europe, one USA) International Seabed Authority (ISA); the Maritime Organizations of West appropriate organizations as appropriate and Central Africa (MOWCA); the Pan-American Institute of Geography and History (PAIGH); the Port Management Association West and Central Africa (PMAWCA) ensure IHO regional programmes are APHoMSA18, Langkawi, Malaysia recognised and coordinated with 20-24 Mar 1.1.20.1 Asia Pacific Heads of Maritime Safety Agencies (APHoMSA) SG ADSO ADCC APHoSMA regional programmes as Local MS to be invited to represent appropriate the IHO ensure IHO programmes and outcomes GEO-XIV Plenary Meeting 1.1.20.2 Group on Earth Observation (GEO) DTech ADCS ADSO are recognised and coordinated with GEO place? Nov/Dec? as appropriate 1.1.20.3 International Seabed Authority SG ADSO ADCS ISA-23, Kingston, Jamaica, July? present relevant IHO programmes and 1.1.20.4 International Harbour Masters Association (IHMA) SG ADSO ADCS Correspondence only activities, outreach and liaison present relevant IHO programmes and activities to ensure that hydrography is 1.1.20.5 Our Ocean 2017 SG ADCS ADSO Malta, 5-6 Oct recognised as underpinning all activities in, on or under the sea Objective / Deliverable: 1&4 1.2 Information Management To provide MS and IHO stakeholders with accurate and relevant information in a timely and accessible manner Compile and publish the following documents that are not allocated to a 1.2.1 specific IHO body, including: 1.2.1.1 P-5 – IHO Yearbook DTech MFA ADSO 1.2.1.2 P-7 – IHO Annual Report DCoord ADSO MFA 1.2.1.3 S-11 Part B - Catalogue of INT Charts and ENCs SG ADCS ADDT S-11 database and auto-publisher see 2.3.2.6 -4- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue Appropriateness and currency of 1.2.1.4 M-3 – IHO Resolutions SG ADSO MFA Resolutions related to current WP items Maintain and extend Admin IT infrastructure of the IHO Secretariat, 1.2.2 DTech ADDT ADCC including: 1.2.2.1 high volume printers and photocopiers 1.2.2.2 IT maintenance and development 1.2.2.3 IT equipment purchases Communication between the IHO Secretariat and Member States through 1.2.3 SG MFA ADSO Circular Letters 1.2.4 Technical Library of the IHO Secretariat – incorporate new material SG ADSO ADCC Objective / Deliverable: 3 1.3 Public Relations To raise awareness of the role of the IHO and its Member States and the importance of hydrography, particularly by government and in the user community Maintain relationships with the Government of Monaco and the diplomatic 1.3.1 SG MFA ADSO corps accredited in Monaco Contribution of suitable Compile and publish P-1 – International Hydrographic Review in 1.3.2 DCoord ADCC ADSO papers from MS and collaboration with IHR editor others 1.3.3 World Hydrography Day, including: DCoord ADCC ADSO 1.3.3.1 Preparation of support materiel DCoord ADCC ADSO 1.3.3.2 Celebratory events in Monaco DCoord ADCC ADSO 1.3.3.3 Celebratory events in Member States DCoord ADCC ADSO Raising levels of awareness of IHO and 1.3.4 General Public Relation support. Representation expenses SG ADCC ADSO hydrography 1.3.4.1 Compile and publish International Hydrographic Bulletin SG MFA ADSO Objective / Deliverable: To ensure that the formulation and the execution of the IHO Work Programme and Budget is managed, monitored and executed 1 1.4 Work Programme & Budget, Strategic Plan and Performance Monitoring efficiently to best meet the requirements of Member States and the interests of stakeholders. This Element focuses on the implementation of the IHO’s Strategic Plan particularly with regard to risk assessment and performance indicators Implement and administer processes for programme management, Continuing development of processes to included in the overall IT support 1.4.1 performance monitoring and risk assessment, including the acquisition and SG ADSO MFA better monitor progress, execution and budget operation of suitable business software tools achievement of the IHO WP Execute the IHO Work Programme and Budget approved by the XVIIIth 1.4.2 IHC, monitoring its progress and adopting the necessary adjustment SG MFA ADSO according to the circumstances Input from and as required as required Collect feedback from stakeholders on participation of the No specific event anticipated in 1.4.3 Conduct biennial IHO stakeholders’ forums DTech according according to critical issues relevant IHO Working 2017 to topics topics Groups -5- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue 1.4.4 Initiate review of IHO Strategic Plan SG ADSO ADCS Objective / Deliverable: 1 1.5 Management of the IHO Secretariat To ensure that the IHO Secretariat meets the requirements set by the Member States, by providing the best service (quality, opportunity, reasonable cost) within the resources available Maintain, update and develop necessary procedures to facilitate and 1.5.1 improve effectiveness of the general and permanent Finance and SG MFA AAA Administrative work. Enhancement of staff skills to meet 1.5.1.1 Staff training SG MFA ADSO changing job requirements Provide in-house translation service English/French and French/English in Capacity of the staff of 1.5.2 support of the IHO WP. Include Spanish translations as much as possible SG MFA ADCS the IHO Secretariat in accordance with relevant IHO Resolutions Engage contract support to provide on-off development or maintenance Advancement of one-off tasks of the IHO 1.5.3 support beyond the resources or competence of the IHO Secretariat, SG MFA AAA Secretariat beyond the capability or including: resources of the Secretariat 1.5.3.1 Translation SG MFA ADCS As As required required 1.5.3.2 Technical editing DTech according to according topic to topic Monitor and maintain the Staff Regulations and the Job Descriptions of the 1.5.4 Staff of the IHO Secretariat in step with the evolution of the IHO work SG MFA PA programme and IHO requirements. Maintain the premises of the IHO Secretariat as required as the occupant. 1.5.5 Maintain furniture, carry out renovations or modifications as requirements SG MFA AAA/BSA arise Objective / Deliverable: 1&4 1.6 Assembly / Council To ensure the successful functioning of sessions of the Assembly and of the Council so that they fulfil their top-level governance and decision-making functions in accordance with Convention and the other Instruments of the Organization 1.6.1 Organize Assembly A-1 in 2017 DCoord ADCC ADSO Monaco, 23-28Apr 1.6.2 Prepare and Organize 1st IHO Council Meeting Monaco, 17-19 Oct (tbc) PROGRAMME 2 - SERVICES AND STANDARDS Objective / Deliverable: 2 2.1 Technical Programme Coordination To monitor technical developments, oversee the development of IHO technical standards, specifications and publications through the coordination and interaction of relevant IHO Working Groups, and to make recommendations to Member States Implementation of HSSC Work Plan 2.1.1 Conduct annual meeting of HSSC DTech ADCS ADDT HSSC forward WP HSSC-9,Ottawa, Canada, 6-10 Nov Performance statistics 2.1.1.1 Chair briefing DTech ADCS ADDT Efficient running of HSSC-9 Monaco, Oct? Support the IHO Secretariat to implement the planning mechanism annually 2.1.2 DTech ADCS ADDT and at the end of each 5-year (3-year) cycle by: -6- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue 2.1.2.1 Contributing to the IHO Annual Report. DTech ADCS ADDT 2.1.2.2 Updating and implementing the HSSC Work Programme DTech ADCS ADDT 2.1.2.3 Implementing the restructuring of HSSC Working Groups DTech ADCS ADDT Feedback at HSSC-9 Provide technical advice and guidance on IHO technical standards, 2.1.3 DTech ADDT ADCS specification and publications; including: Promote uptake of S-100 and S-100 based 2.1.3.1 e-Nav Underway Conference – International DTech ADDT ADCS product specifications 31Jan-2Feb, Dep/Arr – at sea 2.1.3.2 e-Nav Underway Conference – North America DTech ADDT ADCS Consider local representation 2.1.3.3 e-Nav Underway Conference - Asia-Pacific DTech ADDT ADCS Consider local representation Objective / Deliverable: 3&4 2.2 Hydrographic Data Transfer Standards To monitor developments related to transfer standards for digital hydrographic data, to develop and maintain the relevant IHO standards, specifications and publications, and to provide technical advice as appropriate Implementation of the new HSSC 2.2.1 Conduct meetings of S-100 and ENC Standards Maintenance WGs DTech ADDT ADCS Implementation of HSSC Work Plan structure : S-100 WG & ENCWG 2.2.1.1 S-100 WG-2 DTech ADDT Genoa, Italy, 15-17Mar 2.2.1.2 ENCWG-2 Genoa, Italy, 20-22Mar Funded from Special Projects Maintain and extend the relevant IHO standards, specifications and and/or PL Fund according to 2.2.2 DTech ADDT ADCS Implementation of HSSC Work Plan publications, using contract support assistance as appropriate, including: funding availability and on a priority basis set by the HSSC Chair Encoding Bulletins as required to keep S- 2.2.2.1 S-57 IHO Transfer Standard for Digital Hydrographic Data DTech ADDT ADCS 57 fit for purpose 2.2.2.2 S-100 IHO Universal Hydrographic Data Model DTech ADDT ADCS Draft Edition 3.0.0 endorsed by HSSC Support the end-to-end testing of S-101 2.2.2.2.1 S-100 /S-101 Test bed DTech ADDT ADCS and other S-10x specifications in compliance with IHO Resolution 2/2007 Edition 0.0.0 (draft) approved by Member 2.2.2.3 S-101 ENC Product Specification DTech ADDT ADCS States for test-bed purposes Revision may be required from task 2.2.2.4 S-102 Bathymetric Surface Product Specification DTech ADDT ADCS 2.7.5 Implementation of Edition 5.0.0 in 2.2.2.5 S-58 ENC Validation Checks DTech ADDT ADCS conjunction with new edition of IEC 61174 2.2.2.6 S-65 ENC Production Guidance DTech ADDT ADCS Implementation of Edition 3.0.0 in 2.2.2.7 S-64 IHO Test Data Sets for ECDIS DTech ADDT ADCS conjunction with new edition of IEC 61174 2.2.2.8 S-61 Product Specification for Raster Navigational Charts DTech ADDT ADCS No action required -7- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue S-99 Operational Procedures for the Organization and Management of 2.2.2.9 DTech ADDT ADCS Keep S-99 fit for purpose the S-100 Geospatial Information Registry 2.2.2.10 S-66 Facts about Electronic Charts and Carriage Requirements DTech ADCS ADSO 2.2.2.11 Participate in RENC Joint Technical Experts WG (JTEWG) DTech ADDT ADCS Appendix 1 to S-52 - Guidance on Updating the Electronic Navigational 2.2.2.12 DTech ADDT ADCS Keep S-52 Appendix 1 fit for purpose Chart S-52 and its accompanying Presentation Library - Specifications for 2.2.2.13 DTech ADDT ADCS PB as required to keep S-52 fit for purpose Chart Content and Display Aspects of ECDIS funded from Special Projects and/or Template Product Specification for Marine PL Fund according to funding 2.2.3 Develop and maintain as-yet undefined S-100-based Product Specifications DTech ADDT ADCS Information Overlays (MIO) availability and on a priority basis set by the HSSC Chair Dependent of continuing support from ROK, UK 2.2.4 Maintain and extend S-100 Registry DTech ADDT ADCS Keep the Registry fit for purpose and USA and limited resources of the IHO Secretariat 2.2.5 Provide outreach and technical assistance regarding transfer standards DTech ADDT ADCS see 2.1.3 Objective / Deliverable: To monitor developments related to nautical cartography for paper nautical charts and the colours, symbols and display rules 2 2.3 Nautical Cartography used to show SENC information on ECDIS, to develop and maintain the relevant IHO standards, specifications and publications, and to provide technical advice as appropriate NCWG3 Redlands, California, USA, 2.3.1 Conduct meetings of Nautical Cartography Working Group DTech ADCS ADDT Implementation of HSSC Work Plan 16-19 May Maintain and extend the relevant IHO standards, specifications and 2.3.2 DTech publications, using contract support assistance as appropriate, including: S-4 Chart Specifications of the IHO and Regulations for International 2.3.2.1 DTech ADCS ADDT Keep S-4 fit for purpose Routine maintenance (INT) Charts 2.3.2.2 INT 1 - Symbols, Abbreviations and Terms used on Charts DTech ADCS ADDT 2.3.2.3 INT 2 - Borders, Graduations, Grids and Linear Scales DTech ADCS ADDT 2.3.2.4 INT 3 - Use of Symbols and Abbreviations DTech ADCS ADDT S-11 Part A - Guidance for the Preparation and Maintenance of INT 2.3.2.5 DTech ADCS ADDT Chart schemes 2.3.2.6 S-11 Part B - Catalogue of INT Charts and ENCs DTech ADCS ADDT See also 1.2.1.3 Objective / Deliverable: 2 2.4 Digital Data Protection and Authentication To monitor developments related to data protection and data authentication, to develop and maintain the relevant IHO standards, specifications and publications, and to provide technical advice as appropriate 2.4.1 Conduct meetings of Data Protection Scheme WG DTech ADDT ADCS Implementation of HSSC Work Plan DPSWG12, Genoa, Italy, 20-22Mar Maintain and extend the relevant IHO standards, specifications and 2.4.2 DTech publications, including: 2.4.2.1 S-63 IHO Data Protection Scheme ADDT ADCS Keep S-63 fit for purpose Lack of appropriate -8- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue 2.4.2.2 Data protection and authentication related elements of: ADDT ADCS expertise 2.4.2.2.1 S-100 - IHO Universal Hydrographic Data Model ADDT ADCS see 2.2.2.2 Data protection and authentication related elements of S-101 - ENC 2.4.2.2.2 ADDT ADCS see 2.2.2.3 Product Specification Objective / Deliverable: 2 2.5 Data Quality To monitor developments related to methods of classifying and depicting the quality of hydrographic information, to develop and maintain the relevant IHO standards, specifications and publications, and to provide technical advice as appropriate DQWG12, The Hague, NL, 13-15 2.5.1 Conduct meetings of Data Quality WG DTech ADCS ADDT Implementation of HSSC Work Plan Jun Maintain and extend the relevant IHO standards, specifications and 2.5.2 DTech publications, including: Data quality related elements of S-57 - IHO Transfer Standard for 2.5.2.1 DTech ADCS ADDT see 2.2.2.1 Digital Hydrographic Data Data quality related elements of S-100 - IHO Universal Hydrographic 2.5.2.2 DTech ADCS ADDT see 2.2.2.2 Data Model 2.5.2.3 Data quality related elements of: DTech ADDT S-52 - Specifications for Chart Content and Display Aspects of 2.5.2.3.1 DTech ADCS ADDT see 2.2.2.13 ECDIS S-101 - ENC Product Specification and other S-100-based Product 2.5.2.3.2 DTech ADCS ADDT see 2.2.2.3 & 2.2.3 Specifications Objective / Deliverable: 2 2.6 Nautical Publications To monitor developments related to the preparation of nautical publications, to develop and maintain the relevant IHO standards, specifications and publications, and to provide technical advice as appropriate 2.6.1 Conduct meetings of Nautical Information Provision WG (NIPWG) DTech ADCS ADDT Implementation of HSSC Work Plan NIPWG4, Italy (venue tbc)? Sep. 2.6.1.1 NIPWG visualization workshop DTech ADCS ADDT Implementation of HSSC Work Plan UNH, Durham, NH, USA; 22-26 May Develop, maintain and extend S-10n - Nautical Information Product Draft Product Specification for Marine 2.6.2 DTech ADCS ADDT Specification Protected Areas (S-122) Maintain and extend the relevant IHO standards, specifications and 2.6.3 DTech publications, including: 2.6.3.1 IHO Resolutions in M-3 relating to Nautical Publications DTech ADCS ADDT Keep the Resolutions fit for purpose 2.6.3.2 S-12 Standardization of List of Lights and Fog Signals DTech ADCS ADDT Keep S-12 fit for purpose 2.6.3.3 S-49 Standardization of Mariners' Routeing Guides DTech ADCS ADDT Keep S-49 fit for purpose Objective / Deliverable: To monitor developments related to tidal and water level observation, analysis and prediction and other related information 2 2.7 Tides and Water Levels including vertical and horizontal datums, to develop and maintain the relevant IHO standards, specifications and publications, and to provide technical advice as appropriate TWCWG2, Vancouver, Canada, 8- 2.7.1 Conduct meetings of the Tides, Water Level and Currents WG (TWCWG) DTech ADSO ADCC Implementation of HSSC Work Plan 12 May Maintain and extend the relevant IHO standards, specifications and 2.7.2 DTech publications, including: -9- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue 2.7.2.1 Relevant IHO Resolutions in M-3 DTech ADSO ADCC Keep the Resolutions fit for purpose 2.7.2.2 S-60 User´s Handbook on Datum Transformations involving WGS 84 DTech ADSO ADCC Publication frozen 2.7.2.3 Standard Tidal Constituent List DTech ADSO ADCC Keep the List fit for purpose 2.7.2.4 Inventory of Tide Gauges and Current Meters used by Member States DTech ADSO ADCC Keep the inventory current 2.7.3 Develop, maintain and extend a Product Specification for digital tide tables DTech ADSO ADDT Prepare draft Standard Compare XML datasets to create common Develop, maintain and extend a Product Specification for the transmission 2.7.4 DTech ADSO ADDT format aligned to INSPIRE and other of real-time tidal data (S-112) developed formats in use Develop, maintain and extend a Product Specification for dynamic tides in Meet the requirements of the E-Navigation 2.7.5 DTech ADSO ADDT ECDIS Strategy Implementation Plan Objective / Deliverable: 2 2.8 Digital Data Updating To monitor developments in standardized processes for the updating of digital hydrographic data products, to develop and maintain the relevant IHO standards, specifications and publications, and to provide technical advice as appropriate Maintain and extend the relevant IHO standards, specifications and 2.8.1 DTech publications, including: Digital data updating related elements of S-65 - ENC Production 2.8.1.1 DTech ADCS ADDT see 2.2.2.6 Guidance S-52 Appendix 1 - Guidance on Updating the Electronic Navigational 2.8.1.2 DTech ADCS ADDT see 2.2.2.12 Chart Objective / Deliverable: 2 2.10 Hydrographic Data Acquisition and Processing To monitor developments related to hydrographic data acquisition and processing, to develop and maintain the relevant IHO publications, and to provide technical advice as appropriate Subject to way forward agreed by 2.10.1 Conduct meetings of Hydrographic Survey WG (if WG activated) DTech ADSO ADCC HSSC-8 on the basis of the recommendations of the H2SPT Maintain and extend, when required, the relevant IHO standards, 2.10.2 DTech specifications and publications, including: 2.10.2.1 S-44 - IHO Standards for Hydrographic Surveys DTech ADSO ADCC Objective / Deliverable: 4 2.11 Hydrographic Dictionary To develop, maintain and extend S-32 - Hydrographic Dictionary in English, French and Spanish and to provide technical advice as appropriate more active participation of MS during definition Maintain and extend the IHO Hydrographic Dictionary in English, French For WP to progress, a face-to-face 2.11.1 DTech ADSO ADCS Implementation of HSSC Work Plan development stage - and Spanish. meeting is required especially Spanish speaking MS Task being addressed by seconded 2.11.2 Develop the new Wiki version of S-32 DTech ADSO ADCS Officer from Peru in collaboration with Wikimedia Foundation Objective / Deliverable: 2&4 2.12 ABLOS To monitor developments related to the hydrographic aspects of the UN Convention on the Law of the Sea, to develop and maintain the relevant IHO publications, and to provide technical advice as appropriate -10- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue 2.12.1 Organize and prepare ABLOS annual business meeting DTech ADSO ADCC Implementation of HSSC Work Plan BM24, Monaco, 9 and 12 Oct 2.12.2 Organize and prepare the biennial ABLOS Conference DTech ADSO ADCC ABLOS-9, Monaco, 10-11Oct 2.12.3 Contribute to the revision of IHO publication C-51- TALOS Manual DTech ADSO ADCC Objective / Deliverable: To monitor developments related to surface current observation, analysis and prediction and other related information including 2 2.13 Surface Currents vertical and horizontal datums, to develop and maintain the relevant IHO standards, specifications and publications, and to provide technical advice as appropriate Maintain and extend the relevant IHO standards, specifications and 2.13.2 DTech publications, including: 2.13.2.1 Relevant IHO Resolutions in M-3 DTech ADSO ADCC Keep the Resolutions fit for purpose Develop, maintain and extend a Product Specification for the transmission Create mature draft S-111 PS, including Limited WG expertise 2.13.3 DTech ADSO ADDT of real-time surface current data draft list of attributes and encoding and OEM participation Develop, maintain and extend a Product Specification for dynamic surface Limited WG expertise 2.13.4 DTech ADSO ADDT Demonstrate test portrayal S-111 PS currents in ECDIS and OEM participation PROGRAMME 3 - INTER REGIONAL COORDINATION AND SUPPORT Objective / Deliverable: To promote and coordinate those activities that might benefit from a regional approach: - establish, coordinate and enhance cooperation in hydrographic activities amongst States on a regional basis, and between 1&2 3.0 Inter-Regional Coordination Committee (IRCC) regions; - establish co-operation to enhance the delivery of capacity building programs; - monitor the work of specified IHO Inter-Organizational Bodies engaged in activities that require inter-regional cooperation and coordination. IRCC9, Paramaribo, Suriname, 12- Implementation of IRCC WP 14 June 3.0.1 Conduct annual meeting of IRCC DCoord ADCC ADSO IRCC forward WP held back-to-back with CBSC15, Performance statistics see 3.3.1.1 3.0.1.1 Chair briefing DCoord ADCC ADSO Efficient running of IRCC-9 Monaco, May? Support the IHO Secretariat to implement the planning mechanism annually 3.0.2 DCoord and at the end of each 5-year (3-year) cycle by: 3.0.2.1 Contributing to the IHO Annual Report. DCoord ADCC ADSO 3.0.2.2 Updating and implementing the IRCC Work Programme DCoord ADCC ADSO Objective / Deliverable: 1&2 3.1 Cooperation with Member States and attendance at relevant meetings To facilitate IHO MS coordination, cooperation and collaboration to improve hydrographic services and the provision of hydro- cartographic products through the structure of the RHCs 3.1.1 ARHC – Arctic Region Hydrographic Commission SG ADCS ADCC ARHC7, Denmark date? 3.1.2 BSHC - Baltic Sea Hydrographic Commission DCoord ADSO ADCS BSHC22, Rostock, Germany, Sep? Steering Committee Meeting 4, 3.1.3 EAHC - East Asia Hydrographic Commission SG ADDT ADSO Japan, Feb? 3.1.4 EAtHC - Eastern Atlantic Hydrographic Commission DTech ADCS ADDT No meeting expected in 2017 3.1.5 MACHC - Meso American and Caribbean Sea Hydrographic Commission SG ADCC ADCS MACHC18, place? date? -11- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue 3.1.6 MBSHC - Mediterranean and Black Seas Hydrographic Commission DCoord ADCS ADCC MBSHC-20, Montenegro, 4-6 Jul 3.1.7 NHC - Nordic Hydrographic Commission DTech ADDT ADSO NHC61, Denmark, Mar? NIOHC17, Alexandria, Egypt, 13-17 3.1.8 NIOHC - North Indian Ocean Hydrographic Commission DCoord ADSO ADDT Feb tbc 3.1.9 NSHC - North Sea Hydrographic Commission DTech ADSO ADDT No meeting expected in 2017 3.1.10 RSAHC - ROPME Sea Area Hydrographic Commission DCoord ADSO ADCC RSAHC7, S,Arabia/Oman, TBD, Jan 3.1.11 SAIHC - Southern Africa and Islands Hydrographic Commission SG ADDT ADCC SAIHC14, Mauritius (tbc), Sep SEPRHC-13, Cartagenas, 3.1.12 SEPRHC - South East Pacific Regional Hydrographic Commission DTech ADCC ADCS Colombia, 21-25 Aug 3.1.13 SWAtHC - South West Atlantic Hydrographic Commission DTech ADCC ADCS CHAtSO11, Niteroi, Brazil, 6-7 Mar 3.1.14 SWPHC - South West Pacific Hydrographic Commission SG ADCC ADSO No meeting expected in 2017 USCHC-40, Galveston, TX, USA, 20-23 Mar 3.1.15 USCHC - USA and Canada Hydrographic Commission DCoord ADDT ADCC in conjunction with attendance at US Hydro 2017 3.1.16 HCA - Hydrographic Commission on Antarctica SG ADCS ADCC HCA15, New Zealand, June HCA to conduct a risk assessment for the Antarctic region and develop 3.1.16.1 SG ADCS ADCC a Work Program to improve Antarctic charting WENDWG7, Washington DC, USA, 3.1.17 WEND Working Group DCoord ADCS ADCC 31Jan-2Feb See also 3.6.2 Secretary-General or Director & AD 3.1.18 Industry participation in RHC meetings responsible for relevant RHC 3.1.19 Contribute to improving the framework of IHO response to marine disasters DCoord ADSO ADCC Objective / Deliverable: To raise awareness in non-Member States of the importance of hydrography and nautical charting services and their related 1&3 3.2 Increase participation by non-Member States products. Give advice to Coastal States on how to comply with international regulations such as SOLAS Chapter V and highlight the importance of coordinated efforts in providing for safety of navigation and protection of the marine environment. Stress the importance of becoming an IHO Member State and of integration in the work of the RHCs EAHC - Execute strategy to increase participation of non-Member States in 3.2.1 IHO activities and advise them on how to comply with international SG ADDT ADSO regulations such as SOLAS V. EAtHC - Execute strategy to increase participation of non-Member States in 3.2.2 IHO activities and advise them on how to comply with international DTech ADCS ADDT regulations such as SOLAS V Maintain contact with pending applicants in the region to encourage the Ratification of the IHO Convention by 3.2.2.1 DTech ADCS ADDT ratification of the IHO Convention Mauritania and Sierra Leone Maintain contact with suspended Member State in the region to Re-integration of the Democratic Republic 3.2.2.2 DTech ADCS ADDT encourage its re-insertion in IHO of Congo -12- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue MACHC OECS Project - to develop MACHC - Execute strategy to increase participation of non-Member States hydrographic services in the Eastern 3.2.3 in IHO activities and advise them on how to comply with international SG ADCC ADCS Caribbean: complete scoping study and regulations such as SOLAS V. seek donors ensure national hydrographic obligations Regional MS may not Caribbean Senior Maritime 3.2.3.1 Caribbean MOU SG ADCC ADSO are recognised by Caribbean Maritime have resources to Administrators’ Meeting – Barbados, Administrations participate Feb Maintain contact with pending applicant in the region to encourage the 3.2.3.2 SG ADCC ADCS Ratification of the IHO Convention by Haiti ratification of the IHO Convention Maintain contact with suspended Member State in the region to 3.2.3.3 SG ADCC ADCS Re-integration of the Dominican Republic encourage its re-insertion in IHO MBSHC - Execute strategy to increase participation of non-Member States Target non-Member States: Albania, 3.2.4 in IHO activities and advise them on how to comply with international DCoord ADCS ADCC Bulgaria, Israel, Lebanon, Libya regulations such as SOLAS V Maintain contact with pending applicants in the region to encourage the Ratification of the IHO Convention by 3.2.4.1 DCoord ADCS ADCC ratification of the IHO Convention Bulgaria Maintain contact with suspended Member State in the region to 3.2.4.2 DCoord ADCS ADCC encourage its re-insertion in IHO Target non-Member States: Djibouti, Eritrea, Jordan, Maldives, NIOHC - Execute strategy to increase participation of non-Member States Seychelles, Somalia, Sudan, 3.2.5 in IHO activities and advise them on how to comply with international DCoord ADSO ADDT Yemen, regulations such as SOLAS V (side-visits as part of other programmes) RSAHC - Execute strategy to increase participation of non-Member States 3.2.6 in IHO activities and advise them on how to comply with international DCoord ADSO ADCC Target non-Member State: Iraq regulations such as SOLAS V Target non-Member States: Angola, SAIHC - Execute strategy to increase participation of non-Member States in Comoros, Kenya, Madagascar, 3.2.7 IHO activities and advise them on how to comply with international SG ADDT ADCC Malawi, Namibia, Seychelles & regulations such as SOLAS V. Tanzania SEPRHC - Execute strategy to increase participation of non-Member States 3.2.8 in IHO activities and advise them on how to comply with international DTech ADCC ADCS regulations such as SOLAS V. Continue the efforts to include Panama as Observer Country to the 3.2.8.1 DTech ADCC ADCS Participation of Panama in SEPRHC Commission. SWAtHC - Execute strategy to increase participation of non-Member States Target non-Member States: Bolivia 3.2.9 in IHO activities and advise them on how to comply with international DTech ADCC ADCS and Paraguay regulations such as SOLAS V SWPHC - Execute strategy to increase participation of non-Member States 3.2.10 in IHO activities and advise them on how to comply with international SG ADCC ADSO regulations such as SOLAS V -13- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue RHCs to encourage the approval of pending applications for IHO Secretary-General or Director & AD 3.2.11 membership responsible for relevant RHC Secretary-General or Director & AD 3.2.12 IHO Convention: responsible for relevant RHC RHCs to encourage the ratification of the IHO Convention by approved 3.2.12.1 applicants. Objective / Deliverable: 1&4 3.3 Capacity Building Management To maintain an IHO Strategy on Capacity Building (CB), and the establishment of coordination, operational and control procedures directed to achieve effective and efficient interaction between all parties involved in the IHO CB effort 3.3.1 CBSC - Capacity Building Sub-Committee, including: DCoord ADCC ADSO CBSC15, Paramaribo, Suriname; 7- 3.3.1.1 Organize, prepare, conduct and report annual CBSC meetings DCoord ADCC ADSO Efficient running of CBSC15 9 June held back-to-back with IRCC9, see 3.0.1 3.3.1.2 Chair briefing DCoord ADCC ADSO Efficient running of CBSC15 Monaco, May? 3.3.1.3 Follow-up the coordination required to execute the action lists agreed DCoord ADCC ADSO Maintain IHO publication M-2 - The Need for National Hydrographic 3.3.1.4 DCoord ADCC ADSO Services 3.3.1.5 Contribute to the development of MSDI DCoord ADCC ADSO ADCC, 3.3.2 Manage Capacity Building Fund DCoord MFA MFA 3.3.2.1 Develop and maintain a CB Management system DCoord ADCC MFA Meetings with other organizations, funding agencies, private sector and 3.3.3 DCoord ADCC ADSO Increase the CB Fund academia 3.3.3.1 Joint IHO/IMO/WMO/IOC/IAEA/IALA/FIG Capacity Building Meeting DCoord ADCC ADSO IALA, Paris, France, Oct? 3.3.3.2 Capacity Building Stakeholders Forum DCoord ADCC ADSO IHO Capacity Building Strategy. CBSC to keep the IHO Capacity Building Strategy updated. At each CBSC meeting, the Sub-Committee is to review 3.3.4 DCoord ADCC ADSO the Strategy in the light of new elements, update it accordingly and display it in the IHO website. 3.3.5 Capacity Building Work Programme DCoord ADCC MFA CBSC to study the CB needs presented to the CBSC by the RHCs, to 3.3.5.1 foster the sharing of lessons learned and to help RHCs to develop best DCoord ADCC MFA practices CBSC to develop and propose an annual IHO Capacity Building Work 3.3.5.2 DCoord ADCC MFA Program (CBWP) to be included in the general IHO WP 3.3.5.3 CBSC to maintain and control the execution of the approved CBWP DCoord ADCC MFA See CBWP 2017 3.3.6 Follow-up of CB activities and initiatives, including: DCoord CBSC to follow-up the CB activities and initiatives, especially those for 3.3.6.1 DCoord ADCC MFA which the CB Fund and MSs have contributed -14- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue To study and install measures to improve the technical work with the 3.3.6.2 Management Plan, i.e. developing a database, aiming at reducing the DCoord ADCC MFA administrative work IBSC - International Board on Standards of Competence for Hydrographic 3.3.7 DCoord ADCC ADSO Surveyors and Nautical Cartographers 3.3.7.1 Conduct and report annual IBSC meetings DCoord ADCC ADSO IBSC40, Wellington, NZ, 20-31 Mar 3.3.7.2 Implement the IBSC Work Programme including DCoord ADCC ADSO 3.3.7.2.1 IBSC Stakeholders' Seminar DCoord ADCC ADSO To be decided 3.3.7.3 Manage the IBSC Fund and report to IHO DCoord ADCC ADSO 3.3.8 Provide guidance to training institutions DCoord ADCC ADSO lack of availability of 3.3.9 Maintain IBSC Publications (C-6, C-47, S-5, S-8) DCoord ADCC ADSO IBSC members IBSC to develop a new Standards framework to separate competency 3.3.9.1 DCoord ADCC ADSO x IBSC meetings, to be decided requirements for Cat A and Cat B Objective / Deliverable: To assess the hydrographic surveying, nautical charting and nautical information status of nations and regions where 3&4 3.4 Capacity Building Assessment hydrography is developing. Provide guidelines for the development of local hydrographic capabilities taking into account the regional context and possibilities of support for shared capabilities. Identify regional requirements and study the possibilities for capacity building assistance and training from the CB Fund and other sources Technical and advisory visits. RHCs, with the support of the CBSC Chair and IHO Secretariat, to establish appropriate teams of experts and to In accordance with the Agreed 2017 Secretary-General or Director & AD 3.4.1 schedule and undertake Technical and Advisory Visits to assess the status responsible for relevant RHC CB Work Programme (CBWP) of hydrography, cartography and aids to navigation in accordance with the IHO CBWP Enhance publication C-55. IHO Secretariat with the support of the RHCs, 3.4.2 DCoord ADCC ADDT CBSC and GGC to develop a new framework for C-55 Objective / Deliverable: To undertake initiatives for the provision of general support, training and education to address identified CB shortcomings; 3&4 3.5 Capacity Building Provision identify aid agencies and other sources of funds; liaise with MS, other organizations and funding agencies for such provision and establish and participate in joint development projects 3.5.1 Raise Awareness on the Importance of Hydrography DCoord ADCC ADSO Secretary-General or Director & AD In accordance with the Agreed 2017 3.5.2 Technical Workshops, Seminars, Short Courses responsible for relevant RHC CB Work Programme (CBWP) IHO Secretariat, in conjunction with IBSC and CBSC, to encourage the development and delivery of new Hydrographic and Nautical Cartography 3.5.3 DCoord ADCC ADSO Programs, including the establishment of new Hydrographic Schools where that regional capacity does not exist. Report to the IHO on the results On the Job Training (ashore / on board). CBSC, with support of the IHO Secretary-General or Director & AD 3.5.4 Secretariat, to investigate “on-the-job training opportunities” ashore and on responsible for relevant RHC board (ships of opportunity) -15- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue IHO Secretariat, with the support of CBSC and RHCs, to ensure awareness of multilateral or bilateral projects with hydrographic and/or cartographic Secretary-General or Director & AD 3.5.5 components, and to provide advice to governments, project managers and responsible for relevant RHC funding agencies on the importance of including a hydrographic Capacity Building Component. Report to IHO annually on the results obtained 3.5.6 CBSC to foster bilateral agreements in order to help satisfy SOLAS V/9 DCoord ADCC ADSO Objective / Deliverable: To facilitate the achievement of a world-wide quality nautical charting coverage to suit the needs of the mariner in support of safe 2 3.6 Coordination of Global Surveying and Charting and efficient navigation through the development of specifications and standards for the production, distribution and updating of cartographic products and supporting publications 3.6.1 C-55 Status of Hydrographic Surveying and Nautical Charting World-wide DCoord ADCC ADSO 3.6.1.1 MS to provide annual updates to C-55 DCoord ADCC ADSO lack of funds for on- going support and 3.6.1.2 IHO Secretariat to implement new framework for publication C-55 DCoord ADCC ADSO C-55 GIS solution implemented maintenance of GIS software solution IHO Secretariat to report periodically to IMO on limitations and 3.6.1.3 requirements for improvements in global charting and associated DCoord ADCS ADSO services WEND WG to foster the implementation of the WEND principles, monitor 3.6.2 DCoord ADCS ADCC See also 3.1.17 progress and report to IRCC WG to facilitate the production, distribution and updating of ENC 3.6.2.1 DCoord ADCS ADCC cartographic products ensuring uniform ENC quality and consistency 3.6.2.2 WG to facilitate the resolution of gaps and overlaps in ENC coverage DCoord ADCS ADCC WG to facilitate the promotion of RENC co-operation for the benefit of 3.6.2.3 DCoord ADCS ADCC ENC end-users 3.6.2.3.1 IC-ENC meeting DCoord ADCS ADCC IC-ENC-18, place? Sep? 3.6.2.3.2 Primar Advisory meeting DCoord ADCS ADCC PAC-24, place? Nov? 3.6.3 Maintain and coordinate ENC schemes, consistency and quality DCoord ADCS ADCC RHCs to develop ENC schemes in their regions and coordinate the Secretary-General or Director & AD 3.6.3.1 production and maintenance of ENC responsible for relevant RHC Maintain and coordinate INT Chart Schemes and improve the availability of 3.6.4 DTech ADCS ADCC the INT Chart Series RHCs to coordinate INT Chart Schemes and coordinate the production Secretary-General or Director & AD 3.6.4.1 of INT Chart in their region responsible for relevant RHC Contribute to monitoring and improving the global status of hydrographic 3.6.5 DCoord ADCC ADSO surveying Objective / Deliverable: 1&2 3.7 Maritime Safety Information To facilitate the efficient provision of MSI to mariners through coordination and the establishment of relevant standards between agencies -16- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue Review customer survey results and WWNWS9, WWNWS-SC - World-Wide Navigational Warning Service Sub-Committee. 3.7.1 DCoord ADSO ADCC development action plan to initiate Cape Town, Organize, prepare, attend and report annual WWNWS-SC meetings identified service delivery improvements South Africa, 28Aug-1Sep WWNWS Document Review Working Group. Conduct annual meetings of DRWG15, IMOHQ, 14-16Mar tbc 3.7.2 DCoord ADSO ADCC Keep documentation fit for purpose the WWNWS Document Review WG held back-to-back with NCSR4 Maintain and extend the following IHO standards, specifications and 3.7.3 DCoord ADSO ADCC publications: 3.7.3.1 relevant IHO Resolutions in M-3 DCoord ADSO ADCC M-3 kept up to date S-53 kept up to date by incorporating IMO 3.7.3.2 S-53 - Joint IMO/IHO/WMO Manual on Maritime Safety Information DCoord ADSO ADCC decisions as required Monitor GMDSS modernization 3.7.4 Liaise with IMO and WMO on the delivery of MSI within the GMDSS DCoord ADSO ADCC programme to ensure maintenance of service delivery Monitor projects to ensure maintenance of Participate and contribute to the IMO work items on the modernization of 3.7.5 DCoord ADSO ADCC service delivery at least at current levels, the GMDSS and the development of the e-navigation implementation plan investigation areas for improvement Progress development of S-124 PS to Improve the delivery and exploitation of MSI to global shipping by taking full 3.7.6 DCoord ADSO ADCC align with the development of e-navigation advantage of technological developments and GMDSS modernization Objective / Deliverable: 1&2&3 3.8 Ocean Mapping Programme To contribute to global ocean mapping programmes through the IHO/IOC General Bathymetric Chart of the Oceans (GEBCO) Project, the International Bathymetric Chart (IBC) Projects and other related international initiatives 3.8.1 Conduct meetings of relevant GEBCO bodies: DCoord 3.8.1.1 Guiding Committee DCoord ADSO ADCS Strategic goals for the next decade GGC34, Seoul, ROK, TBD, Oct? 3.8.1.2 TSCOM DCoord ADDT ADSO Joint meeting co-located with 3.8.1.3 SCRUM DCoord ADDT ADSO GGC34? 3.8.1.4 SCUFN DCoord ADCS ADSO SCUFN30, Genova, Italy, 2-6 Oct Enhance DCDB interface for upload, ingest, discovery and download of Ensure effective operation of IHO Data Centre for Digital Bathymetry 3.8.2 DCoord ADDT ADSO bathymetric data Funds and resources (DCDB) Coordinate with IHO on Crowd Sourced Bathymetry project Lack of MS willingness to provide data. Participation in RHC meetings Encourage the contribution of bathymetric data to the IHO DCDB through GEBCO representatives participate in 3.8.2.1 DCoord ADDT ADSO No NF funds for NF according to GEBCO priority of GEBCO participation in RHC meetings RHC meetings Scholar alumni to travel regional mapping needs to RHC meetings Prepare a new IHO publication on policy for trusted crowd-sourced Draft guidance document submitted to 3.8.3 SG ADSO ADDT bathymetry IRCC-9 Efficient running of CSBWG4, UNH date? 3.8.3.1 Conduct meetings of CSBWG DCoord ADSO ADDT Implementation of CSB Work Plan CSBWG4 See also 3.8.2 -17- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue Participate in N. Atlantic seabed mapping programme meetings 3.8.3.2 DTech ADSO ADDT Funded by EU (Galway Statement) 3.8.4 Maintain IHO bathymetric publications, including: DCoord Primarily an activity of the IHO 3.8.4.1 B-4 - Information concerning recent bathymetric data DCoord ADDT ADCS Secretariat Primarily an activity of the IHO 3.8.4.2 B-6 - Standardisation of undersea feature names DCoord ADCS ADSO Secretariat Primarily an activity of the IHO 3.8.4.3 B-7 - GEBCO guidelines DCoord ADSO ADCS Secretariat Primarily an activity of the IHO 3.8.4.4 B-8 - Gazetteer DCoord ADCS ADSO Secretariat Primarily an activity of the IHO 3.8.4.5 B-9 - GEBCO digital atlas DCoord ADDT ADSO Secretariat Primarily an activity of the IHO 3.8.4.6 B-10 - The history of GEBCO DCoord ADSO ADCC Secretariat Primarily an activity of the IHO 3.8.4.7 B-11 - GEBCO Cookbook DCoord ADDT ADSO Secretariat Primarily an activity of the IHO 3.8.4.8 Develop the on-line function of B-4 DCoord ADDT ADCS Secretariat Contribute to outreach and education about ocean mapping. Increase Development of Roadmap for outreach 3.8.5 understanding of the importance of hydrography and interest in following DCoord ADSO ADCC and education Working Group ocean mapping as a career through activities such as: Development of Education Materials Development of outreach materials (paper maps, brochures, web-based Development of Roadmap for outreach 3.8.5.1 DCoord ADSO ADCC Funding under task 3.8.5 presentations) and educational materials; and education Working Group 3.8.5.2 Printing of GEBCO World Map at various locations in MS DCoord ADSO ADCC Printing of GEBCO World Map in MS Funding under task 3.8.5 Content of GEBCO web site continually updated with news items; information 3.8.6 GEBCO Web site kept current and updated regularly DCoord ADDT ADCC about meetings and events and information about and links to new products Develop short course and course material on compiling digital bathymetric models (DBMs) to be included in GEBCO from a heterogeneous Course curriculum and schedule for first 3.8.7 DCoord ADSO ADCC No dates for venue established yet. bathymetric source database. Associated deliverables: -a course course occasion curriculum Continuing enhancement and 3.8.8 Update and enhance the GEBCO Gazetteer (B-8) for internet access DCoord ADCS ADDT maintenance to incorporate new names from each SCUFN meeting Objective / Deliverable: 2&4 3.9 Marine Spatial Data Infrastructures To monitor developments related to the hydrographic component of Spatial Data Infrastructures, to develop and maintain the relevant IHO publications, and to provide technical advice as appropriate 3.9.1 Conduct meetings of MSDIWG DCoord ADCC ADCS Implementation of MSDI Work Plan MSDIWG8, Ottawa, Canada, Jan Maintain the relevant IHO standards, specifications and publications, ADCS 3.9.2 DCoord ADCC including: -18- Remarks / Element Principal Principal Alternate Significant risk to Strategic Title Key deliverables in 2017 Dates / / Task Director Manager Manager delivery Direction Venue C-17 Spatial Data Infrastructures: “The Marine Dimension” - Guidance ADCS 3.9.2.1 DCoord ADCC Keep C-17 fit for purpose for Hydrographic Offices Develop training syllabi for MSDI and associated learning subjects, ADCS 3.9.3 DCoord ADCC including: 3.9.3.1 Content for an “Introduction to MSDI” training course DCoord ADCC ADCS Content tested in experimental course(s) -19- Annex C to IHO CL 54/2016 S1/1001/WP - FO/592/17 MEMBER STATES’ APPROVAL OF AND COMMENTS ON PROPOSED IHO WORK PROGRAMME AND BUDGET FOR 2017 VOTING FORM (to be returned to the IHO Secretariat by 30 November 2016 E-mail: [email protected] - Fax: +377 93 10 81 40) Member State: ……………………………………………………………………………………. Point of contact : Name: ………………………………………………............................................... E-mail: ……………………………………………………………………………... 1. Do you approve the adoption of the proposed IHO Budget for 2017, as contained in Annex A to IHO CL 54/2016? Tick  the appropriate box YES  NO  Insert below your comments or reservations on specific aspects of the proposed Budget, if any. ………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… 2. Do you approve the adoption of the proposed IHO Work Programme for 2017, as contained in Annex B to IHO CL 54/2016? Tick  the appropriate box YES  NO  Insert below your comments or reservations on specific aspects of the proposed Work Programme, if any. ………………………………………………………………………………………………………………. ………………………………………………………………………………………………………………. .……………………………………………………………………………………………………………… ………………………………………………………………………………………………………………. Name/Signature: ………………………………………………………. Date: ………………………

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