Invitation to EMSA's Workshop on Fires on ro-ro vehicle decks of passenger ferries - Estonia

• EMSA Ref. EMSA.2016.014638 European Maritime Safety Agency H.E. Ms Kaja Tael Permanent Representation of Estonia to the European Union Rue Guimard, 11-13 1 040 Brussels Belgium Lisbon, 11~ OCT 2016 Subject: Invitationto the Workshopon Fires on ro-ro vehicle decks of passenger ferries, to be held in Lisbon on 29 and 30 November 2016 Your Excellency, The European Maritime Safety Agency (EMSA) has been established under Regulation (EC) 1406/2002,as amended, of the European Parliament and of the Council for the purpose of ensuring a high, uniform and effective level of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations. Articles 1 and 2.2 (d) of the amended Regulation foresee that EMSA shall cooperate with the Member States and the Commission and provide them with technical, operational and scientific assistance. In particular, the Agency provides technical support regarding developments on passenger ship safety. On 25 September 2015, EMSA organised a workshop in response to growing concerns about the frequency of fires on the vehicle decks of ro-ro passenger ships. Experts from the Maritime Administrations, the Accident Investigation Bodies and Industry engaged in extensive and fruitful technical discussions, and highlighted the findings of, and lessons learned, following recent accident investigations. The workshop also concluded that there may be solutions not yet identified that could help to avoid similar accidents in the future or to mitigate their consequences. In line with the workshop conclusions, EMSA coordinated an expert group to identify key risk areas for fires on ro-ro decks. In parallel, EMSA also initiated the FIRESAFE study to further analyse the identified key risks, consider possible solutions and establish what future work may be required. Both exercises have now reached a first set of conclusions that should be shared in order to determine the next steps. To this end, EMSA would like to invite one representative from the Maritime Administration and one representative from the Marine Accident Investigation Body of your country, to attend a 2nd workshop on Fires on Ro-Ro Vehicle Decks of passenger ferries on 29 and 30 November 2016 at EMSA's premises in Lisbon. Please note that, unless otherwise agreed, participation will be limited to two persons per Member State. The agenda will cover the work of the Group of Experts that was established following the last session, the results of the FIRESAFE study and presentations from stakeholders and researchers. The workshop is intended for Member States' experts who already have a good knowledge and are involved in the development of technical policy in the subject. Page 1of2 [email protected] Tel +351 21 1209 428 /Fax +351 21 1209 482 EMSA, Praca Europa 4, 1249-206 Lisbon, Portugal I emsa.europa.eu  EMSA Ref. EMSA.2016.014638 The workshop will take place from 09:00 hrs to 17:00 hrs on both days at EMSA's offices in Lisbon (Praca Europa N24, 1249-206 Lisbon, Portugal). Please note that the workshop language will be English. You will find attached to this invitation the draft agenda (Annex 1 ). Please note that in accordance with EMSA rules only one representative per organisation (i.e. one from the Maritime Administration and one from the Marine Accident Investigation Body) is entitled to reimbursement of the travel costs and a daily allowance. You are kindly invited to consult the EMSA Rules on Reimbursement of Expenses to Experts, which are available on the registration home page. For any further questions related to the reimbursement procedure, please contact the Events team (Tel: +351 21 1209 650, e-mail [email protected]) Registration for the event can be done on-line until 18 November 2016 at the latest, via the following link: https://extranet.emsa.europa.eu/e-register/ Please log-in by indicating the following credentials: • Username: emsa •Password: guests Once logged in, you will be able to access the Events menu. Click on the "EVENTS" button and select the relevant link. Please note that non-registered participants will not be entitled to reimbursement. Hotel rooms have been pre-booked for this event for three nights, from 28 November to 1 December, and you may book until 11 November directly with the hotel through the hotel reservation form which can also be found on the registration home page. Please note that EMSA will reimburse up to a maximum of 120€ per night against the relevant hotel invoice, for a maximum of three nights and a daily allowance up to 84€ per meeting day. I would be grateful if you would forward this information to the Maritime Administration and the Marine Accident Investigation Body, of your country. Yours sincerely, ~·--·----.... ~!. 'C/Y'N) <;. \..;" l:~~ela Tomassini Head of Department Safety and Standards / Annex 1 : Draft Agenda Page 2 of 2 EMSA Ref. EMSA.2016.014639 Annex 1 Workshop on Fires on Ro-Ro Vehicle Decks DRAFT AGENDA Tuesday 29 November 2016 Working session on risk model development: • Group of Experts (GoE) state of play; − Presentation of the results of the 4 rounds of correspondence, − Presentation by EMSA of a mapping exercise in which the various nodes of the risk model will be linked to the related SOLAS requirements. • FIRESAFE risk model: − Presentation of the risk model produced by the FIRESAFE study and highlighting the points of deviation from the GoE input. • Pending issues: − Presentation of the issues still pending following the GoE correspondence; − Discussion of the said issues with an intention to complete a qualitative risk model. Wednesday 30 November 2016 Fires on Ro-Ro Vehicle Decks studies and best practices: • Presentation of the FIRESAFE project results: − Data analysis and accident statistics, − Risk analysis, − Risk control options, − Cost/benefit assessment. • Stakeholders’ and researchers’ presentations (details to be advised); • Way forward: − Discussion of the possible subjects to be investigated in the 2017 study. − Discussion on the next steps of the GoE work. Saatja: Kersti Neeme <[email protected]> Saatmisaeg: 18. oktoober 2016. a. 16:26 Adressaat: mkm info; VA_eva Koopia: Miiko Peris Teema: FW: Invitation to EMSA's Workshop on Fires on ro-ro vehicle decks of passenger ferries - Estonia Manused: Invitation Letter Estonia.pdf; Workshop Agenda on Fires on Ro- Ro Vehicle Decks.pdf Tere, Edastan EMSA kirja. Tervitades, Kersti Neeme Sekret�r Eesti alaline esindus EL juures From: Esindus EL juures �ldaadress Sent: Tuesday, October 18, 2016 1:02 PM To: Kersti Neeme <[email protected]> Subject: FW: Invitation to EMSA's Workshop on Fires on ro-ro vehicle decks of passenger ferries - Estonia From: SOUSA Susana (External) [mailto:[email protected]] Sent: teisip�ev, 18. oktoober 2016 11:28 To: Esindus EL juures �ldaadress <[email protected]> Subject: Invitation to EMSA's Workshop on Fires on ro-ro vehicle decks of passenger ferries - Estonia On behalf of Manuela Tomassini, Head of Department Safety & Standards Your Excellency, Please find enclosed a copy of the Invitation to EMSA's Workshop on Fires on ro-ro vehicle decks of passenger ferries together with its agenda, original of which has been sent out today by postal mail. The workshop will take place on the 29 and 30 November 2016. Kind regards, Susana Sousa Administrative Assistant Ship Safety EMSA / Pra?a Europa 4 / 1249-206 Lisbon / Portugal Tel +351 21 1214 642 / Fax +351 21 1209 216 [email protected] / emsa.europa.eu