IHB File No. S1/6200
CIRCULAR LETTER 46/2016
21 September 2016
CALL FOR MEMBER STATES TO DECLARE IN WHICH
REGIONAL HYDROGRAPHIC COMMISSION (RHC) THEY WISH TO BE COUNTED
FOR THE PURPOSE OF DETERMINING THE NUMBER OF SEATS ALLOCATED TO
EACH RHC IN THE IHO COUNCIL
References:
A. IHO Circular Letter 41 dated 23 August 2016 - Date of entry into force of the Amendments to
the Convention on the IHO and its supporting Documents
B. General Regulations of the IHO - Article 16 - Selection of Members of the Council
C. 5th Extraordinary International Hydrographic Conference - Decision 6 - Council Selection
Process
Dear Hydrographer,
1. Reference A announced that the amendments to the Convention on the IHO would enter into
force on 8 November 2016 and as a consequence a Council would be established at the first session of
the IHO Assembly in April 2017. The procedure for determining the composition of the Council is
set out in Reference B.
2. The start of the process of determining the composition of the Council is for the Secretary-
General to determine, in accordance with sub-subparagraph (b)(iv) of Reference B, the number of
seats allocated to each RHC.
3. Following the principles of the guidance agreed at Reference C, this Circular Letter invites
Member States which are full members of more than one RHC, as listed in Annex A, to indicate
in which RHC they wish to be counted for the purpose of enabling the Secretary-General to determine
the number of seats on the Council allocated to each RHC.
4. As indicated in Reference C, in the event that no preference is expressed by a Member State
member of more than one RHC, the Secretary-General will, in the first instance, allocate that State to
the RHC that it joined first. However, following this principle may not be possible in the event that
doing so would leave anyone of the RHC’s with no possible candidates to occupy a seat allocated to it
on the Council.
5. In order to provide as much time as possible for the Secretary-General to determine the
allocation of the number of seats and to inform the Chairs of RHCs accordingly, the Member States
concerned are encouraged to express their preferences, using the form at Annex B, as soon as
possible, and in any case, no later than 30 November 2016.
On behalf of the Directing Committee
Yours sincerely,
Robert WARD
President
Annexes: - Annex A: List of Member States members of more than one RHC
- Annex B: Response Form
Annex A to CL 46/2016
LIST OF IHO MEMBER STATES MEMBERS OF MORE THAN ONE RHC
Brazil
Canada
Colombia
Denmark
Egypt
Finland
France
Germany
Iceland
Morocco
Netherlands
Norway
Pakistan
Russian Federation
Saudi Arabia
Spain
Sweden
Thailand
United Kingdom
United States of America
Annex B to CL 46/2016
IHB File No S1/6200
RESPONSE FORM
To be returned to the IHO Secretariat by 30 November 2016
E-mail:
[email protected] - Fax: +377 93 10 81 40
Member State:
Point of Contact:
Contact e-mail:
RHC in which the Member State wishes to be counted:
(Indicate your choice in decreasing order of priority as applicable. The first choice will be retained
whenever possible)
1 ……………………………………………………………………….
2 ………………………………………………………………………..
(…)
Name/Signature: …………………………………………... Date: …………………………
Signe Paevere
From: CL-LC <
[email protected]>
Sent: Thursday, September 22, 2016 10:09 AM
To: 'Argentina'; 'Aus'; 'Bahrain'; 'Bang'; 'Belg'; 'Brazil'; 'Brunei'; 'Canada'; 'Chile'; 'China';
'Croatia'; 'Cuba'; 'Cyp'; 'Den'; 'DomRep'; 'DPRK'; 'Egypt-ENHD'; VA_hnt; 'Fiji';
'Finland'; 'France'; 'Georgia'; 'Ger'; 'Greece'; 'Guat'; 'Iceland'; 'India'; 'Indonesia'; Iran;
'Ireland'; 'Italy'; 'Jamaica'; 'Japan'; 'Korea'; 'Kuw'; 'Latvia'; 'Malays'; 'Mauritius';
'Montenegro'; 'Mozambique'; Myanmar; 'Nether'; 'Nigeria'; 'Norway'; 'NZ'; 'Oman';
'Pak'; 'Philip'; 'PNG'; 'Poland'; 'Port'; 'Qatar'; 'Rom'; 'Russia'; 'S Africa'; 'SA'; 'Sing';
'Slo'; 'Suriname'; 'Sweden'; 'Syria'; 'Thailand'; 'Tonga'; 'TT'; 'Turk'; 'UK'; 'Ukraine';
'Urug'; 'USNOAA'; 'Ven'; 'Vietnam'
Cc: 'Argentina'; 'Australia'; 'Bahrain'; 'Banglasedh2'; Belgium; 'Belgium'; 'Belgium';
'Belgium'; 'Belgium'; 'Belgium'; 'Brazil'; 'Brunei'; 'Canada'; 'Chile'; 'China'; 'Croatia';
'Croatia'; 'Cuba'; 'Denmark'; 'Denmark'; 'DPRK'; Tõnis Siilanarusk; 'Fiji'; 'France';
'Germany'; 'Germany'; 'Greece'; Guatemala; 'Iceland'; 'India'; 'India'; 'Iran'; 'Ireland';
'Italy'; 'Malaysia'; 'Mauritius'; 'Mauritius'; 'Mozambique'; 'Mozambique'; 'Philip';
'Philip2'; 'Philip3'; 'Portugal'; 'Portugal'; 'SaudiArabia'; 'Slovenia'; 'SriLanka';
'Suriname'; 'Suriname'; 'Sweden'; 'Thailand'; 'Thailand'; 'Tonga'; 'Trinidad'; 'Tunisia';
'Tunisia'; 'UAE'; 'Ukraine'; USANOAA; 'USNOAA'; 'USNOAA'; 'USNOAA'; 'Vietnam';
'Vietnam2'; 'Vietnam3'; 'Vietnam3'; 'Astrid.Kalvik'; 'C Andreasen'; 'ECC';
'eva.hegland'; 'hs-varna'; 'ilda.becirovic'; 'info'; 'J Lowell NGA'; 'J Rogers NGA';
'jacek.jagodzinski'; 'K Alexander NGA'; 'Minika Bjorge'; 'P Doherty NGA';
'solvi.tunge'; 'stig.osaland'; 'svein.skjaeveland'; 'tonje.mevatne'; 'tore.halset'
Subject: CL 46/2016 - Deadline 30 Nov 2016
Attachments: Cl46-16.docx
Dear Hydrographer,
Please find attached herewith :
CL 46/2016 : CALL FOR MEMBER STATES TO DECLARE IN WHICH
REGIONAL HYDROGRAPHIC COMMISSION (RHC) THEY WISH TO BE COUNTED
FOR THE PURPOSE OF DETERMINING THE NUMBER OF SEATS ALLOCATED TO
EACH RHC IN THE IHO COUNCIL
Yours sincerely,
IHB
M.MOLLET
1